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The County Clerk is responsible for recording and maintaining real property records.
Recording Fees
To record a deed or mortgage, the fee is $101 for the first page and $5 for each additional page.
Lien record documents $76 for the first page and $5 for each additional page.
The non-standard document fee is $20 per document, in addition to regular recording fees.
Documents describing more than one transaction are $5 per transaction or title, in addition to regular recording fees.
Certification of a public record is $3.75 per document.
Contact the Sherman County Clerk directly to discuss recording fees or forms of payment.
Document Formatting Requirements
* Documents should be on paper no larger than 8.5 x 14 inches and no smaller than 8.5 x 11 inches.
* Printing or typing should be in black ink, with a font size of at least 8 point.
* Documents must have a 3 x 3-1/4 inch space in the top right corner on the first page to accommodate the recorder's stamp. This can also be on the bottom of the first page.
* Documents, signatures, and notary stamps/seals must be originals. Photocopies cannot be recorded unless they are certified copies of originals. Notary seals should not cover the text or signatures in a document.
* Documents must include a legal description of the property. A legal description is not an address or tax lot number. Acceptable legal description are: a subdivision name with lot and block; a metes and bounds description; partition plat recording and parcel number with section, township, and range; and reference to a book or page or instrument of any previous recorded Sherman County record where the description may be found.
* All instruments prepared for the purpose of conveying or contracting to convey fee title to any real estate shall contain on the face of such instruments a statement in substantially the following form: "Until a change is requested, all tax statements shall be sent to the following address."
* The first page of the document should contain the name of the transaction(s); the names of the grantor(s) and grantee(s); the name and address to which the document should be returned after recording; for documents of conveyance of any real estate, the true and actual consideration paid for the transfer; for instruments conveying or contracting to convey fee title to any real estate, the tax statement information; for County Clerk Lien Record instruments, they shall be on official letterhead and include the seals of officers and agencies; and for instruments assigning a mortgage or trust deed, the names and addresses of the assignee mortgagee or assignee trust deed beneficiary.
* If documents do not contain the required information on the first page, a cover sheet will be prepared for the document, to which additional fees will be applied. The cover sheet does not need to be separately signed or acknowledged.
* All instruments of conveyance of any real estate shall state on the face of the instrument the true and actual consideration paid for the transfer, stated in terms of dollars. However, if the actual consideration consists of or includes other property or other value given or promised, neither the monetary value nor a description of the other property or value need be stated so long as it is noted on the face of the instrument that other property or value was either part or the whole consideration. A particular form is not required for the statement of consideration.
* The statement of consideration should be made by the grantor or grantee.
* Documents pertaining to real property must contain a legal description of the property. The property can be described by giving the subdivision according to the United States survey when coincident with the boundaries thereof, or by lots, blocks and addition names, or by partition plat recording and parcel numbers, or by giving the boundaries thereof by metes and bounds, or by reference to the book and page, document number and fee number of any public record of the county where the description may be found. However, description by tax lot number shall not be adequate for the legal property description. Initial letters, abbreviations, figures, fractions and exponents, to designate the township, range, section or part of a section, or the number of any lot or block or part thereof, or any distance, course, bearing or direction, may be employed in any such description of real property.
* A statement given in full in ORS 93.040 needs to be included in the body of an instrument transferring or contracting to transfer fee title to real property, except for owner's sale agreements or earnest money receipts.
A warranty deed may be in the following form:
_______
_____, Grantor, conveys and warrants to_____, Grantee, the following described real property free of encumbrances except as specifically set forth herein: (Describe the property conveyed.)
(If there are to be exceptions to the covenants described in ORS 93.850 (2)(c), here insert such exceptions.)
(Following statement of exceptions, here insert statement required under ORS 93.040 (1).)
The true consideration for this conveyance is $_____. (Here comply with the requirements of ORS 93.030.)
Dated this _____ day of_____, 2___.