Hamilton County Quitclaim Deed (Corporation Grantor) Form

An Illinois corporation never signs anything itself. A person signs, in an office, on the strength of a record kept in the corporation's own books, and a deed that omits both hands the next title examiner a question. This form prepares that conveyance under 765 ILCS 5/10: the corporation stands alone as Grantor, and one authorized officer signs for it.

Where the signature gets its authority

805 ILCS 5/8.50 keeps the answer in two places. Officers hold the express authority the by-laws give them, or that the board fixes by resolution not inconsistent with the by-laws, together with the implied authority the common law recognizes for the office. The same section singles out one officer, generally the secretary, with power to certify by-laws and resolutions as true and correct copies. That certified copy is what a title company usually asks to see, and Section 2 identifies it: the signing officer, the office held, and the corporate record with its date.

Two Article 11 paths behind a corporate conveyance

The Business Corporation Act sorts dispositions by their relation to the business. Under 805 ILCS 5/11.55, a disposition of all, or substantially all, the property and assets made in the usual and regular course proceeds on terms the board authorizes, with no shareholder consent required. Outside that course, 805 ILCS 5/11.60 governs instead: notice to shareholders stating the purpose and their right to dissent, a vote the statute sets at two-thirds unless the articles of incorporation name a figure no lower than a majority, and a board free to abandon the transaction afterward. Dissenters' rights under 805 ILCS 5/11.65 and 11.70 ride with that second path. The deed settles none of this; it records the authority the corporation acted on.

The statutory words, and a seal that adds nothing

Section 9 carries the operative words of the statutory form, convey and quit claim, applied to all right, title, interest, claim, and demand the Grantor holds. A deed in that form releases in fee the rights existing at delivery, without covenant of title, and stops short of after-acquired title unless express words reach it in Section 8. No seal block prints here: 805 ILCS 5/3.10 gives a corporation the power to have a seal and says in the same breath that affixing one adds no force or effect and is not mandatory.

What the corporation grantor configuration carries

Section 1 recites the corporation by name, state of incorporation, and principal office; Section 2 names the individual signing and the office held. Section 12 then gives the corporation's name, one signature line, a printed name carrying name and office as 765 ILCS 5/35c contemplates, and one acknowledgment certificate in representative capacity. Corporate title patterns presenting this configuration include a manufacturer conveying a surplus parcel to the adjoining owner, a corporation transferring a parcel to an affiliate under common ownership, and a board authorizing a conveyance during winding up. A second signing officer sits outside this layout, as does an attesting countersignature, and no homestead clause prints, that estate belonging to individuals occupying a residence.

Dissolved corporations, and corporations from elsewhere

Two provisions reach past the ordinary case. 805 ILCS 5/12.30 ends corporate existence at dissolution, then provides that a dissolved corporation may transfer good and merchantable title to its assets as authorized by its board or in accordance with its by-laws, which gives a winding-up deed its footing. For a company organized elsewhere, 805 ILCS 5/13.70 shuts the Illinois courthouse door to a foreign corporation transacting business here without authority, while providing that the failure impairs neither the validity of any contract nor any act of the corporation.

What the recorder looks for

The form gathers the face-of-document content Illinois makes a condition of recording, each item in a labeled place, and page one reserves the corner the recorder stamps. Section 10 answers transfer tax either way: the PTAX-203 declaration or its MyDec equivalent on a taxable conveyance, or a signed and dated notation identifying the paragraph of 35 ILCS 200/31-45 relied on. A business conveyance is usually taxable, so the example runs the declaration route for a Kane County parcel.

The download holds three files: the fillable corporate quitclaim deed, an example completed through the notary's commission date, and a guide walking every numbered section along with authority, execution, notarization, and recording. Nothing here is legal advice. The materials describe Illinois law in general terms, and a question about one corporation's authority or a chain of title belongs with an Illinois attorney.