Hamilton County Quitclaim Deed (Corporation Grantor) Form

A corporation owns Indiana real estate in its own name, and a deed moving it answers a question the record cannot: which officer may sign, and on what authority. This Indiana quitclaim deed is configured around that question. One corporation is named as Grantor, one officer executes it, and Section 2 states the office held and the corporate record relied on. The grantee takes the corporation's interest as the record leaves it, without warranty.

Power to Convey, and Authority to Sign

Indiana keeps those ideas apart. Power belongs to the entity: IC 23-1-22-2 gives every corporation, unless its articles of incorporation provide otherwise, power to sell, convey, and otherwise dispose of all or any part of its property. Authority belongs to the bylaws: IC 23-1-36-1 gives a corporation the officers its bylaws describe or the board of directors elects, and IC 23-1-36-2 gives each officer the authority those bylaws or the board prescribe. No Indiana statute names an office that automatically signs deeds, so Section 2 puts the office and the authorizing record on the deed itself.

The Shareholder Question Behind a Corporate Deed

A second layer sits above the signature. Under IC 23-1-41-1, shareholder approval is not required unless the articles of incorporation call for it. IC 23-1-41-2 reaches the other kind of disposition: one leaving the corporation without a significant continuing business activity, measured by a conclusive twenty five percent test. Selling one parcel while the business continues sits outside that section; deeding away the only substantial asset is what it reaches.

A Seal Indiana Stopped Asking For

IC 32-21-1-13 describes a conveyance of land as signed, sealed, and acknowledged, raising a question for an entity grantor. The corporation statute answers in the breath in which it grants the seal power: IC 23-1-22-2(2) provides that use of a corporate seal is not required and does not affect the validity of any instrument whatsoever. No seal line is printed here.

What a Corporate Quitclaim Carries

IC 32-21-1-15 builds the Indiana form on quitclaims, and IC 32-17-2-2 sets its reach at everything the signer could pass by a bargain and sale deed, so a mortgage the corporation granted, a docketed judgment, and an easement ride through. Along a corporate chain it has its own history. IC 23-1-40-6 vests the real estate of every corporation party to a merger in the survivor without reversion or impairment, so today's grantor may be a company that never appears in the deed bringing the parcel in. IC 23-1-45-5 runs the other way: dissolution does not transfer title, and a dissolved corporation stays in existence to wind up.

One Corporation, One Signature Block

The form recites exactly one Grantor, a corporation identified by name, state of incorporation, and mailing address. One signature block sits above the printed name line of IC 36-2-11-16(c), followed by a title line repeating the Section 2 office and one acknowledgment certificate. That certificate carries what IC 33-42-0.5-2 attaches to a signature made in a representative capacity: a declaration, before the notarial officer, of proper authority and of signing as the act of the entity identified in the record. Record patterns presenting this configuration include a corporation selling ground it no longer uses, one releasing its interest in a strip after a boundary agreement, and one deeding a parcel to a shareholder surrendering shares. A corporation formed elsewhere states its jurisdiction in Section 1, since IC 23-0.5-5-2 provides that failing to register here does not impair a foreign entity's act. It is not set up for title in two corporations, for a corporation holding with an individual, for a limited liability company or trustee, for individual owners, or for a deed under a power of attorney.

Three Desks Before the Record

Consideration sets the first stop, since a transfer for value is a conveyance under IC 6-1.1-5.5 that sends a sales disclosure form to the county assessor. The auditor's taxation endorsement under IC 36-2-11-14 follows, and the recorder takes the deed on the flat fee of IC 36-2-7-10, with no Indiana transfer tax.

The purchase delivers three files: the fillable Indiana quitclaim deed for a corporation grantor, built to the state recording format; a completed example in which an Indiana corporation conveys a Terre Haute parcel recorded in Vigo County; and a guide covering every entry, the certificate, and filing steps. A board resolution or written consent stays in the corporation's records, prepared outside this package. These pages are informational and describe Indiana law generally; they are not legal advice.