Otero County Notice of Administration Form (New Mexico)

All Otero County specific forms and documents listed below are included in your immediate download package:

Notice of Administration Form

Otero County Notice of Administration Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Otero County compliant document last validated/updated 8/28/2024

Notice of Administration Guide

Otero County Notice of Administration Guide

Line by line guide explaining every blank on the form.
Included Otero County compliant document last validated/updated 11/26/2024

Completed Example of the Notice of Administration Document

Otero County Completed Example of the Notice of Administration Document

Example of a properly completed form for reference.
Included Otero County compliant document last validated/updated 11/26/2024

When using these Notice of Administration forms, the subject real estate must be physically located in Otero County. The executed documents should then be recorded in the following office:

Otero County Clerk

1104 N White Sands Blvd, Ste C, Alamogordo, New Mexico 88310

Hours: 7:30 to 6:00 M-F

Phone: (575) 437-4942

Local jurisdictions located in Otero County include:

  • Alamogordo
  • Bent
  • Cloudcroft
  • High Rolls Mountain Park
  • Holloman Air Force Base
  • La Luz
  • Mayhill
  • Mescalero
  • Orogrande
  • Pinon
  • Sacramento
  • Sunspot
  • Timberon
  • Tularosa
  • Weed

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Otero County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Otero County using our eRecording service.
Are these forms guaranteed to be recordable in Otero County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Otero County including margin requirements, content requirements, font and font size requirements.

Can the Notice of Administration forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Otero County that you need to transfer you would only need to order our forms once for all of your properties in Otero County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by New Mexico or Otero County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Otero County Notice of Administration forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

Probate, or the court supervised process of settling and distributing a decedent's estate, is commenced in the county where the decedent maintained a primary residence at the time of his or her death. What happens, though, when a decedent owned real property in New Mexico outside their county of residence?

For those situations, the estate's personal representative, (the fiduciary appointed by the court to administer the estate), is required to execute and file a statutory Notice of Administration under NMSA 1978, 45-1-404 in the county clerk's office where the property is situated.

The notice states the name of the decedent, the title and docket number of the administration proceedings, a description of the type of administration, the court where the administration is commenced, the personal representative's name, title, and address, and a complete legal description of the real property.

The personal representative signs the notice in the presence of a notary public before submitting it for recording. Once recorded in the conveyancing records where the property is located, no other documentation is required concerning the estate's administration in that county (45-1-404(B)).

Along with meeting the statutory content requirements, the document should meet all state and county formatting standards for documents relating to real property. A copy of the notice may be filed in the probate records of the county where probate is opened, though this is not necessary.

Consult an attorney with questions related to probate proceedings and Notices of Administration in New Mexico.

(New Mexico NOA Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Otero County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Otero County Notice of Administration form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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December 6th, 2021

Could have had Clerk's certification of mailing form after it is recorded. Not fatal, but I did have to resort to reading the statute as well.

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January 9th, 2024

Your forms, guides, sample deeds and submission process were accessible, easy to understand and simple. I also was pleasantly surprised by the efficiency, professionalism and ease of staff communicating with me after I uploaded the document to ensure the county accepted it. I will continue to use this website to record deeds. Thank you!

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May 27th, 2022

I have not completed the forms yet but they appear to be exactly what I need for the purpose they are intended. Thanks

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March 31st, 2019

Your service was as you promoted and I was able to get a copy of my deed and find the information on it I needed.
Thank you.

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December 7th, 2024

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March 30th, 2021

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November 18th, 2021

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October 1st, 2020

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