Galax City Transfer on Death Beneficiary Affidavit Form (Virginia)

All Galax City specific forms and documents listed below are included in your immediate download package:

Transfer on Death Beneficiary Affidavit Form

Galax City Transfer on Death Beneficiary Affidavit Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Galax City compliant document last validated/updated 6/10/2025

Transfer on Death Beneficiary Affidavit Guide

Galax City Transfer on Death Beneficiary Affidavit Guide

Line by line guide explaining every blank on the form.
Included Galax City compliant document last validated/updated 12/18/2024

Completed Example of the Transfer on Death Deed Beneficary Affidavit Document

Galax City Completed Example of the Transfer on Death Deed Beneficary Affidavit Document

Example of a properly completed form for reference.
Included Galax City compliant document last validated/updated 4/21/2025

When using these Transfer on Death Beneficiary Affidavit forms, the subject real estate must be physically located in Galax City. The executed documents should then be recorded in one of the following offices:

Carroll County Circuit Court Clerk

605 Pine St / PO Box 218, Hillsville, Virginia 24343-0218

Hours: Monday - Friday 8:00am - 5:00pm

Phone: (276) 730-3070

Grayson County Circuit Court Clerk

Courthouse - 129 Davis St / PO Box 130, Independence, Virginia 24348-0130

Hours: Monday - Friday 8:00am - 5:00pm

Phone: (276) 773-2231

Local jurisdictions located in Galax City include:

  • Galax

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Galax City forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Galax City using our eRecording service.
Are these forms guaranteed to be recordable in Galax City?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Galax City including margin requirements, content requirements, font and font size requirements.

Can the Transfer on Death Beneficiary Affidavit forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Galax City that you need to transfer you would only need to order our forms once for all of your properties in Galax City.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Virginia or Galax City. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Galax City Transfer on Death Beneficiary Affidavit forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

On July 1, 2013, Virginia enacted the Uniform Real Property Transfer on Death Act, codified at VA Code 64.2-621 et seq. (2012).

While the statutes contain suggested forms for the actual transfer on death deeds and associated revocations, the specifics for completing the transfer after the owner dies are less clear. In many cases, non-probate transfers of real property happen "as a function of law." In theory, this means there is no need for the beneficiary to act -- the named owner of the property automatically changes. In practice, however, it benefits the interests of all parties involved to formalize the updated status as soon as reasonably possible, especially since the beneficiary has the right to disclaim the conveyed interest.

One efficient method for stating the beneficiary's intent to accept the real estate is to execute and record an affidavit, which is a document containing statements made under oath. The affidavit should, at minimum, include:

1. The parties named in the transfer on death deed;

2. Residency and death information about the deceased owner;

3. Recording details for the transfer on death deed;

4. A description of and property ID for the real property being transferred;

5. Official copies of any necessary death certificates; and

6. Anything else required by the local agency responsible for recording and maintaining land records. In Virginia, this is typically the office of the clerk of the circuit court.

By recording such an affidavit, the beneficiary provides notice to the public of the change in ownership of the property. This is important because it helps to maintain a clear chain of title, or sequential record of owners. A clear chain of title will simplify future sales or mortgages of the property, since it indicates a reduced chance of unexpected claims against present or future owners.

Each situation is unique, so for specific advice, or to resolve more complex issues, contact a local real estate attorney.

(Virginia TOD Beneficiary Affidavit Package includes form, guidelines, and completed example)

Our Promise

The documents you receive here will meet, or exceed, the Galax City recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Galax City Transfer on Death Beneficiary Affidavit form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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July 10th, 2025

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June 30th, 2025

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Robert F.

June 30th, 2025

Breeze.... It feels silly to hire an attorney to do this for just one beneficiary. Thanks.

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Lenore B.

January 13th, 2019

Thank you for making this deed available. The guide was such a big help.

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Thanks Lenore, have a great day!

John S.

April 22nd, 2021

The website is very user-friendly. Easily to download forms.

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Jason B.

August 8th, 2021

Deeds.com did a great job in explaining exactly what I'd need to file a deed transfer (quitclaim deed). I didn't have to order the forms piecemeal, but was able to order the whole package at once for a reasonable price. Once downloaded, their fill-in-the-blank PDF was easy to use with detailed instructions for each line item. I'd definitely use them again.

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Michael W.

August 27th, 2021

This was really easy and very helpful.
Thanks,

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Robert E.

June 14th, 2022

The deed forms seem to be what I need but I am unable to save anything that I do with them. I ask for some assistance in this matter but did not get any.

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Barb S.

April 9th, 2020

if i could give this site ten stars i would

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William K.

May 21st, 2019

I filled out the Xfer on Death Deed and turned it in to the County Recorder - everything went well. I did NOT like the Huge Print over like a stamp of "DEEDS.COM" on some of the material - it just made it hard to read.

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November 4th, 2020

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August 11th, 2022

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Susan A.

April 23rd, 2021

The warranty deed form, the explanation and the example were well worth the price, as they gave me more confidence I was filling the deed out correctly. I cross referenced all of it with the county registrars website and the previous warranty deed.

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JOSEPH P.

March 12th, 2021

It would have been a lot better if I could have downloaded ALL at once, as a package.

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Justin F.

March 2nd, 2022

Provided the template and guide I was looking for. Reasonable pricing,

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