Calaveras County Recorder Information

About Calaveras County Recorder

The Clerk/Recorder is responsible for recording and maintaining real property records in Calaveras County.

Recording Fees

To record the first page of a document (one side of an 8.5 x 11 inch sheet of paper) the fee is $15. Each additional page of the same document is $3.

Penalty print on a document (such as more than 9 lines of text per vertical inch) will be $1.

Combined Documents (each additional title per document) $15.

A non-standard size page will be an additional $3. This penalty fee applies to each non-standard size page in a document.

For multiple references within a document, add $1 for each additional reference.

Documents requiring additional indexing will be $1 for each name after the initial group of 10 names to be indexed.

If a document evidencing a change of ownership is submitted without a Preliminary Change of Ownership Report, an additional $20 will apply to the recording.

A survey monument preservation fund of $10 applies only to "Grant Deeds" showing a metes and bounds legal description.

Copy fees are $2 for the first page of a document and 50 cents for each additional page. A certified copy is an additional $1. Conformed Copy Fee $1.

Documentary transfer tax collected on deeds transferring real property is $0.55 per $500 of value.
Angels City Transfer Tax: 1/2 of .55 per 500.00 of Sales Price on Angels City Sales only.

County recording fees are subject to change without notice. For the most current fees and further information, contact the local recorder directly.

On January 1, 2018, California Senate Bill 2, a.k.a., the "Building Homes and Jobs Act," goes into effect and may increase recording fees for real estate instruments. The fee will address homelessness and housing shortages, and help to increase the rate of home ownership within the State by creating a Building Homes and Jobs Trust Fund to which the additional fee will be remitted.

Upon taking effect, the recorder's office will impose a fee of $75.00 to be paid when recording every real estate instrument, paper, or notice required or permitted by law to be recorded, per each single transaction per single parcel of real property, not to exceed $225.00.

Transfers subject to the documentary transfer tax as defined in Section 11911 of the Revenue and Taxation Code or on any real estate instrument, paper, or notice recorded in connection with a transfer of real property that is a residential dwelling to an owner-occupier are exempt from this fee.

If you have any questions about how the Building Homes and Jobs Act affects your recording fees, please speak with a clerk with the Recorder's Office or a licensed attorney within the state.

Document Formatting Requirements

* Instruments must contain sufficient information to be indexed as required by statute, meet recording requirements, and be photographically reproducible.

* Use 8.5 x 11 inch white paper when submitting a document for recordation. Any attached exhibits should be on a separate page and clearly marked.

* Submit documents with a cover page. On the top right of the cover page, provide a space measuring 2.5 inches down and 5 inches across. This area will be used for the recording stamp. On the left hand side, two inches down from the top of the page, list the name of the person who is requesting the recording. Below that information, provide the name and address of the person to whom the document will be returned after recording.

* Provide a document title, centered on the top of the page. The recorder is required only to index the document titles captioned on the first page below the blank top margin. If an instrument is submitted without a title, the recorder will determine the manner of indexing.

* The grantor must sign and acknowledge the document. Original signatures must be present when submitting for recording.

* The names of the parties to be indexed should be legibly printed, typed, or signed beneath or next to the signatures.

* Any ordinance which imposes the documentary transfer tax may require that each deed, instrument, or writing by which land, tenements, or other realty is sold, granted, assigned, transferred, or otherwise conveyed shall have the tax roll parcel number noted on it. This number is used only for administrative and procedural purposes and is not proof of title. In the event of any conflict, the legal description stated on the document will govern. The following documents now require an APN, per the Revenue and Taxation Code 11911.11: an affidavit of death, all deeds and deeds of trust, a notice of default, notice of a trustee's sale, a trustee's deed upon sale, and a notice of recession of notice of default.

* If a document effects or evidences a transfer or encumbrance of an interest real property, the name(s) in which the interest appears of record shall show the name(s) of the assessed owners as they appear on the latest assessment roll.

* If a document is releasing or terminating any interest, right, or encumbrance, it shall contain all the names of persons and entities owning the title or interest being relieved by the document, or the names of the owners of that title or interest as they appeared at the time and in the document creating the interest, right, or encumbrance.

* A completed Preliminary Change of Ownership Report is required to be submitted with real property instruments. This form is available for downloading on the Calaveras County Recorder's website.

* Any person in whom the title of real estate is vested, who shall have his or her name changed afterwards, must, in any conveyance of said real estate so held, set forth the name in which he or she derived title to said real estate. Any conveyance, though recorded as required by law, not in compliance with the forgoing provision will not impart constructive notice of the contents thereof to subsequent purchasers and encumbrancers, but such conveyance is valid as between the parties to it and those who have notice thereof.