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The Office of the Clerk and Recorder is responsible for maintaining land records for real property located in Prowers County.
Recording Fees
$13 for the first page of all recorded documents
$5.00 for each additional page ($10.00 for each additional page on documents larger than legal size)
Documentary fee: $.05 per $500 dollars of applicable sales consideration
The consideration amount must be clearly marked on the deed and the transfer declaration. Some documents may be exempt from this fee.
Document Formatting Requirements
Include a contact phone number with submitted documents. Documents may be mailed or brought in to the Clerk and Recorder's office.
* Documents should be on paper sized 8.5 x 11 inches or 8.5 x 14 inches.
* Black ink, in a font size of at least 12 point should be used to ensure legibility.
* The top margin should be at least 1 inch. Other margins can be at least .5 of an inch.
* For any deed that transfers title to property, the grantee's address is required. The document will not be recorded if this is missing.
* A return address for the original document must also be provided. This should be on the front or back page.
* A deed or other instrument affecting title to real property should be acknowledged substantially in accordance with Colorado Revised Statutes, 38-35-101.
* A deed that includes a newly created legal description of real property shall include the name and address of the person who created the legal description.
* Immediately following the legal description, the assessor's schedule or parcel number may be included as an aid to identification. If a document does not contain this, it will not render it ineffective.
Any conveyance document presented for recording shall be accompanied by the Colorado Real Property Transfer Declaration (TD-1000).
Torrens Land:
A certificate of registration shall contain the name of the owner, a description of the land and of the estate of the owner, and shall contain a description of all encumbrances, liens, and interest to which the estate of the owner is subject. It shall state the residence of the owner and if a minor, give his age; if under disability, it shall state the nature of the disability; it shall state whether married or not, and if married, name the spouse.