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Recorder Office
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Madison County Recorder
About the Madison County Recorder
Land records in Madison County are recorded by the Recorder. The office is held by Linda Andreas.
Laredo online access requires a subscription agreement with a monthly fee; the index of records is available beginning June 1, 1985. Land records begin in 1812. Copy requests by email to recordercopies@madisoncountyil.gov need reference numbers; the office does not do title searches.
Checked October 2026 against official publications. Sources: Recorder · Land Records Search / Laredo Information
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
Documents to be recorded are divided into two categories -- 'Standard' and 'Non-Standard'.Standard Documents
1. Deeds (including but not limited to consent judgment, contract for deed and termination of contract for deed; transfer on death, revocation of transfer on death, and notice of death affidavit)
2. Leases (including but not limited to assignment of ground lease, lease amendment, solar/wind lease, and similar transfer of interest document)
3. Mortgages (including but not limited to amendment, assignment, assumption, extension, modification, mortgage release, and subordination)
4. Easements
5. Miscellaneous (including but not limited to affidavit, certificate, covenants and restrictions, lien, mechanic's lien and release, memorandum of judgment and release, monument records, notice of foreclosure, notice of probate, order, ordinance, plat of survey if 11"x17" and under, power of attorney, and supplemental indenture)
Standard Document Fee $70.00
Each of the five Standard Document classifications will be charged a flat fee which will include required county and state fees. All Standard Document fees include:
Automation fee $10
Geographic Information System (GIS) fee $21
Recording fee $19
Rental Housing Support Program (RHSP) fee $20 (exemption may apply)
Mortgage-related document - $2.00 per missing legal description
Non-Standard Documents
1. A document that creates a division of a then active existing tax parcel identification number
2. A document recorded pursuant to the Uniform Commercial Code
3. A document which is non-conforming, as described in the above paragraphs 1 through 5
4. A State lien or a Federal lien
5. A document making specific reference to more than 5 tax parcel identification numbers in the county in which it is presented for recording
6. A document making specific reference to more than 5 other document numbers recorded in the county in which it is presented for recording
Automation fee $10
Geographic Information System (GIS) fee $21
Recording fee- Varies by document
Rental Housing Support Program (RHSP) fee $10 (exemption may apply)
County recording fees are subject to change without notice. We recommend to contact the local recording office directly to verify this information.
Deeds.com has not re-verified this fee information since February 2024. Confirm current charges with the recorder's office before recording.
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8.5 inches by 11 inches; graphic displays up to 11 inches by 17 inches (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
|---|---|
| Other margins | 0.5 in (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Minimum type size | 10 pt |
| Ink and paper | Legibly printed in black ink by hand, type, or computer, on white paper of not less than 20-pound weight; signatures and dates may be in contrasting colors if they reproduce clearly (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Single sided pages required | No |
| Return address required | Yes |
| Prepared-by statement required | Yes (statewide, 55 ILCS 5/3-5022) |
| Grantee address required | Yes (statewide, 55 ILCS 5/3-5026) |
| Tax statement mailing address required | Yes (statewide, 765 ILCS 5/35c) |
| Parcel number required | Yes |
| Printed names under signatures required | Yes (statewide, 765 ILCS 5/35c) |
StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.
StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.
Forms filed along with a transfer
- PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of RevenueAt the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45
- Plat Act Affidavit Madison County Maps and Plats departmentRequired on all deeds that are recorded in our county; must be notarized
Submitting documents
| Electronic recording | Accepted |
|---|---|
| eRecording through Deeds.com | Available for this office |
Documents not picked up from Will Call within 30 days or documents returned as undeliverable will be destroyed.
Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · Margin Guidelines · Documents · Common Errors in Documents Submitted · eRecording
Report an error or send an update
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Deeds.com Resources & Services
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How to Get a Copy of Your Deed
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Deeds.com eRecording
Available through Deeds.com
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Recorder Office
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Madison County Recorder
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Supplemental Document Resources
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