White County Recorder Information

Land records in White County are recorded by the County Clerk & Recorder. The office is held by Kayci Heil.

Public terminals in the Clerk's records room are open on regular business days from 8:00 am – 3:30 pm. Online access via Tapestry ($8.75 per search, $1.00 per printed page) or Laredo subscription (monthly plans; $.25 per printed page). Document numbering system: Book & Page.

Checked October 2026 against official publications. Sources: County Clerk | White County, IL · Land Records Access | White County IL

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Other charges

Fee schedule effective July 1, 2023.

StatewideCounties set a predictable fee schedule by ordinance or resolution, with one all-inclusive aggregate fee for each document class (deeds; leases; mortgages, including assignments, extensions, amendments, subordinations and mortgage releases; easements; nonstandard documents; miscellaneous; maps or plats). Fees may not be based on page count or other individual attributes of a document. Statutory minimum aggregate fee for each of these classes: $31 (a minimum $13 county fee plus the $18 Rental Housing Support Program State surcharge). The minimum for maps or plats is $50. A county may adopt an additional fee for a document that references more than 5 tax parcels or document numbers. Certified and non-certified copy fees may not exceed the highest document class recording fee.

Documents not charged with the Rental Housing Support fee are $62.00 (documents recorded for governmental entities, births, deaths, marriages, powers of attorney, articles of incorporation and probate records, etc.). Plats and subdivisions are $127.00 to record. A certified copy of all recordings is $30.00 for the first four pages and $1.00 per additional page.

Transfer tax

Illinois Real Estate Transfer Tax. 50¢ for each $500 of value or fraction of $500 stated in the declaration required by Section 31-25. The tax is collected when the document is recorded. (statewide, 35 ILCS 200/31-10)

StatewideCounties may add a county real estate transfer tax at the rate of 25 cents for each $500 of value or fraction thereof stated in the declaration required by Section 31-25 of the Property Tax Code (55 ILCS 5/5-1031). The recorder or registrar of titles collects it before recording the deed or trust document. Home rule municipalities may levy their own transfer taxes. The amount of a mortgage remaining outstanding when real estate is transferred subject to it is not included in the basis.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-10 Imposition of tax · 55 ILCS 5/5-1031 County real estate transfer tax · Recording Requirements | White County, IL

Confirm current requirements with the recorder's office before submitting documents.

StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.

3" top margin; right hand 5" blank (reserved for recorder). Online recordings: 4"x4" area on the top right hand.

StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.

Include a caption briefly stating the nature of the instrument. No staples or continuous forms. Include property street address. Subsequent recordings include original names and book & page. Notarial certificate required with all documents, including seal or scrawl. Documents are returned if there is no legal description, preparer, or notary, or if the document is a copy; a copy must be stamped copy and attested to.

Forms filed along with a transfer

• PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of Revenue
  At the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45

Submitting documents

MyDec (online PTAX) is accepted; the PTAX-203 must have a status of CLOSED AND COMPLETED before sending/recording.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · County Clerk | White County, IL · Recording Requirements | White County, IL