Harrison County Recorder Information

The recorder is responsible for maintaining records for real property located in Harrison County.

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Mortgages, including rerecorded and subordinate mortgages and supplemental indentures: $55 per document.

Deeds, UCC filings recorded with the county recorder, and other non-mortgage instruments, including rerecordings: $25 per document. The statutory definition of a mortgage for this fee does not include a mortgage modification, assignment, release, or assumption.

Additional oversized pages: The county's published schedule lists $5 for each additional page larger than 8.5 x 14 inches within a document. This is not an additional-page fee for ordinary letter- or legal-size pages. Confirm the fee classification of an oversized instrument with the recorder; an oversized-page charge does not make an otherwise nonconforming deed recordable.

Mechanic's lien with one first-class mailing: $25. Each additional mailing: $2.

Multiple-transaction documents: $25, including the first cross-reference, plus $7 for each additional chargeable cross-reference. The additional transaction charge applies as provided in IC 36-2-7-10(c)(4); it is not a charge for every reference appearing in an ordinary deed.

Copies measuring 11 x 17 inches or smaller: $1 per page. Larger copies: $5 per page.

Document certification: $5, plus the applicable copy charges.

SEPARATE TRANSFER AND DISCLOSURE CHARGES

Sales disclosure filing: $20, payable to the county auditor when the filing fee applies. Statutory fee exemptions apply to some transactions. Exemption from the fee does not necessarily eliminate the requirement to file a sales disclosure form.

Auditor endorsement/transfer: IC 36-2-9-18(e) requires a county ordinance establishing a $10 fee per deed or per parcel legal description endorsed. Confirm Harrison County's application of this fee with the County Auditor. This is separate from recorder and sales disclosure fees.

For mailed submissions, confirm accepted payment methods and return-mail arrangements with the recorder before sending documents.

Source: Recorder fee schedule linked by Harrison County. The schedule is labeled effective January 1, 2021; the sales disclosure and auditor information above comes from the separate Indiana statutes governing those charges.

Confirm current requirements with the recorder's office before submitting documents.

These are general requirements for common Indiana real estate instruments. Document-specific rules and statutory exceptions may also apply.

PAPER SIZE AND LAYOUT

Use individual pages no larger than 8.5 x 14 inches. Both letter-size and legal-size pages meet this size limit. Pages must not be permanently bound or in continuous-form format.

Use white paper of at least 20-pound weight. Text must be typewritten or computer-generated in black ink and at least 10-point type.

Keep the first and last pages clear for at least 2 inches at the top and bottom and 1/2 inch on each side. Interior pages require at least 1/2 inch on all four sides. For a one-page instrument, use the first/last-page margins. These paper-format provisions do not apply to court judgments, orders or writs, wills, death certificates, plats, or surveys. (IC 36-2-11-16.5.)

SIGNATURES, ACKNOWLEDGMENT, AND COPIES

A deed must have a legally sufficient acknowledgment or proof of execution. Include the applicable notarial certificate and required notarial information. (IC 32-21-2-3.)

For conventional handwritten signatures, print, type, or stamp the names of the signers, witnesses, and notary immediately beneath their signatures. A signer's name should be consistent in the instrument, acknowledgment or proof, signature, and printed identification. IC 36-2-11-16 contains exceptions and permits the recorder to accept certain name-identification defects with a qualifying affidavit from a person with personal knowledge.

A document presented as a copy must be marked "Copy." Originals and photocopies must permit a clear, unobstructed reproduction and satisfy the other applicable recording requirements. (IC 36-2-11-16.)

PREPARER AND SOCIAL SECURITY NUMBER REDACTION

For instruments subject to IC 36-2-11-15, identify the person and governmental agency, if any, that prepared the instrument at its conclusion. The statutory form is: "This instrument was prepared by (name)."

Do not submit a document containing a Social Security number unless the number is required by law. (IC 36-2-7.5-4.)

For an instrument subject to IC 36-2-11-15, place the following affirmation at the conclusion, immediately before or after the preparer statement, and identify the person making the affirmation:

"I affirm, under the penalties for perjury, that I have taken reasonable care to redact each Social Security number in this document, unless required by law (name)."

The preparer/affirmation statute has exceptions, including instruments executed or acknowledged outside Indiana, court judgments, orders or writs, wills, and death certificates. An exception to that statute does not authorize submission of an otherwise prohibited Social Security number.

TAX-STATEMENT AND GRANTEE ADDRESSES

A conveyance must identify the address for future property-tax statements and the grantee's street or rural-route address. A post office box alone does not satisfy the grantee-address requirement. Place the required address information at the end of the conveyance, immediately before or after the statements required by IC 36-2-11-15. (IC 32-21-2-3(e).)

AUDITOR ENDORSEMENT

Before recording, deeds of partition, conveyances of land, affidavits transferring real estate, and deeds or instruments made under Indiana's transfer-on-death law require the appropriate county auditor endorsement. Transfer on death deeds require this endorsement; they are not exempt. (IC 36-2-11-14; IC 32-17-14-11(i).)

SALES DISCLOSURE AND HARRISON COUNTY'S ALTERNATIVE FORM

Indiana requires a sales disclosure form for a "conveyance document" as defined in IC 6-1.1-5.5-2. This includes covered transfers for valuable consideration and specified compulsory or partition transactions. Not every recorded instrument requires the form; mortgages, for example, are excluded from that definition.

When required, submit the completed, signed sales disclosure form to the county assessor for review and approval before filing it with the county auditor. Generally, use one form per parcel. One form may cover multiple contiguous parcels conveyed by a single instrument when all are within one taxing district. (IC 6-1.1-5.5-3.)

The sales disclosure filing fee is $20 when applicable. A transaction may require the form while being exempt from the filing fee. (IC 6-1.1-5.5-4.)

For a transfer that does not require the full sales disclosure form, the Harrison County Assessor directs submitters to complete the county's No Sales Disclosure Needed With Transfer form, attach it to the deed, and submit it to the assessor. Use this alternative only when the transfer qualifies; it is not a substitute for a required full disclosure.

Obtain the full sales disclosure form, State Form 46021, and applicable addenda through Indiana DLGF Sales Disclosure Form Information. Contact the county assessor for local submission instructions.

CROSS-REFERENCES AND RECORDING

To request a cross-reference to a previously recorded document, identify the reference on the front page and request the cross-reference from the recorder. Statutory exceptions apply to certain required references. (IC 32-21-2-16.)

Record conveyances and mortgages in the county where the land is located. Recording affects notice and priority, including the rights of later good-faith purchasers, lessees, and mortgagees for value. The governing provisions are IC 32-21-3-3 and IC 32-21-4-1; this preparation guide is not a determination of title or priority in a particular transaction.