Hamilton County, Kansas - Recorder Information

Register of Deeds

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The Register of Deeds is responsible for recording and maintaining real property records in Hamilton County.

Recording Fees

For recording deeds, mortgages, or other instruments of writing-for first page (not to exceed legal size page 8 " x 14) This includes Heritage Trust and Technology fund fees $21.00
For second page and each additional page or fraction thereof-17.00

Recording town plats, for each page-$32.00

Recording release or assignment of real estate mortgage- for first page-$20.00
For second page and each additional page-$4.00

Each additional book and page listed-$16.00

For filing liens for materials and services under K.S.A.58.201, and amendments thereto-$17.00

Lis Pendens KSA 60-2201 -$5.00

Federal Tax Lien Notices-$32.00

Federal Tax Lien Release-$32.00

K.S.A.44-717(e)(1)Employment Security Law Lien Release(any state) (First page only, additional fees apply for second and additional pages and fractions thereof)-$71.00

Uniform Commercial Code Fee Schedule:
Original financing statement-$15.00
Amended financing statement-$15.00
Continuation statement-$15.00
Financing statement indicating assignment-$15.00
Separate statement of assignment-$15.00
Statement of Release of all or a part of any collateral described in a filed financing statement-$15.00
Termination Statement-$15.00
Attachments, per page (after first ten pages, which are included in initial fee)-$1.00
Written information request: Per Debtor Name-$15.00

Copy request: A copy of any filed financing statement or statement of assignment for a fee of $1.00 per page.
Certificate, certifying any instrument of record: $13.00

Acknowledgment of signature: $12.50

If the name or names of any signer or notary public are not plainly typed or printed under the signatures, the register of deeds shall charge and collect a fee of $1.00 in addition to all other fees provided in this schedule. K.S.A. 28-115(d)

If sufficient space is not provided for the necessary recording information and certification on a document, such information shall be placed on an additional sheet and such sheet shall be counted as a page.

The document shall be of sufficient legibility to produce a clear and legible reproduction. If a document is judged not to be of sufficient legibility, such document shall be accompanied by an exact copy thereof which shall be of sufficient legibility to produce a clear and legible reproduction and which shall be recorded contemporaneously with the document and shall be counted as additional pages. The Register of Deeds may reject any document which is not of sufficient legibility

Office requests a self-addressed stamped envelope for any document that is to be mailed out.

Document Formatting Requirements

* The document must be signed and notarized and have original signatures of the grantor and notary. The grantor's name must be typed or printed beneath his/her signature. The notary must use a stamp or seal. If a raised seal is used, then the notary's name must be printed or typed below the signature. A proper notary statement should include the state, county, signature, seal, expiration date, and the names of those who appeared before the notary.

* All schedules and exhibits accompanying the deed should be clearly identified and labeled.

* Original or certified copies may be accepted. Certified copies are only accepted if they have been certified by another recording office. Photocopies are not accepted.

* The document must be of sufficient legibility to produce a clear reproduction.

* Use paper measuring 8.5 x 11 inches or 8.5 x 14 inches. A font size of 12 point and black ink will help to ensure legibility.

* On the first page, provide the name and address of the person who prepared the document.

* The grantor, grantee, or any other person conveying or receiving real property or other interest in real property shall give the grantee's last known mailing address to the Register of Deeds upon recording. The Register of Deeds will forward this address to the county clerk, who will make necessary changes in the address records for mailing tax statements.

* Sufficient space must be provided for necessary recording information and certification on the first page. Generally, recording information and certification is placed at the top of the first page. Providing a 3-inch top margin that extends the width of the page should offer sufficient space; however, it is best to check with the Register of Deeds for precise instructions. Other margins should be at least 1 inch.

* Immediately below the top margin on the first page, provide a document title.

* For documents pertaining to land records, a complete legal description is required. The abbreviated property description from tax statements cannot be used. This can be in the document or included as an exhibit. City descriptions include a lot, block, and addition or subdivision name. Boundaries indicated by a metes and bounds description should include section, township, and range. If a previously recorded instrument is referenced, the reference book and page should be included.

* The grantor and grantee connected with the real property must be identified in the deed.

* Deeds must list the marital status of grantors involved in the conveyance.

* A tax address must be provided on the deed if a sales validation questionnaire is not provided.

A completed Sales Validation Questionnaire should be included with deeds presented for recording. The grantor or grantee (or either's agent) should complete this form.

If the questionnaire is not included, an exemption must be noted on the deed. If no sales validation questionnaire is included, a tax address must be provided on the deed.