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Recorder Office
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Osage County Register of Deeds
About the Osage County Register of Deeds
Land records in Osage County are recorded by the Register of Deeds. The office is held by Linda L. Massey.
StatewideReal estate sales validation questionnaires are not filed of record; the register of deeds retains them for five years and then destroys them.
Records requests may be made by telephone, fax, mail, email or in person. Staff answer simple questions but do not do in-depth archive searches or title work; the office also keeps military discharges, old school records, and county cemetery information.
Checked October 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · K.S.A. 79-1437c, Kansas Office of Revisor of Statutes · Staff Directory • Register of Deeds · About the Register of Deeds | Osage County, KS
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
|---|---|
| Mortgages and deeds of trust | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
| Releases and satisfactions | $20.00 first page, $4.00 each additional page (release or assignment of a mortgage; includes the technology and heritage trust fees on every page) |
| Other standard documents | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
Other charges
| Document that does not meet the formatting standards | $1.00 per document when Names are not printed or typed under signatures |
|---|---|
| Additional references or marginal notations | $16.00 each (each book and page listed being assigned or released) |
| Certification | $13.00 |
Fee schedule effective January 1, 2018.
StatewideTown plats are recorded at $32 per page. The fee may not exceed $125 for recording single family mortgages on principal residences where the principal debt or obligation secured by the mortgage is $75,000 or less (K.S.A. 28-115(j)). Fees are due and payable before the register of deeds is required to do the work, except for federal tax liens and releases (K.S.A. 28-115(g)). The recording fees shown include two fees charged on every page: the $3 technology fee (K.S.A. 28-115(b)) and the $1 heritage trust fee (K.S.A. 28-115(i)). The statutory fee alone is $17 for the first page and $13 for each additional page; a mortgage release or assignment is $16.
Photocopies are $1.00 for the first page and $0.50 for letter-size paper and $0.75 for legal-size paper for each second page and each additional page or fraction thereof, plus postage. Fax copies are $2.00 per page. Email copies are $1.00 for the first page and $0.50 for each additional page. Genealogy research is $20.00 per hour, minimum of 1/2 hour or $10.00, plus copy, fax, or email fee. Lis pendens $5.00; liens for material and services under K.S.A. 58-201 $17.00; federal tax lien notice $32.00; federal tax lien release $32.00; state tax lien release $71.00 for the first page. UCC filings and amendments up to 10 pages $15.00, $1.00 per page after 10 pages; terminations $15.00; searches $15.00 per debtor name plus $1.00 per page for copies; UCC certified copy $7.50.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide)
StatewideThe mortgage registration tax (formerly K.S.A. 79-3101 et seq.), once levied at 0.26 percent of the principal debt or obligation secured by mortgages, was phased out from 2015 and repealed altogether beginning in calendar year 2019.
Checked September 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · Mortgage Registration Tax and Statutory Fees, Kansas Legislative Research Department · Kansas Deed Forms (DeedClaim) · Fee Schedule | Osage County, KS
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | First page not to exceed legal size, 8 ½" x 14" (statewide, K.S.A. 28-115) |
|---|---|
| First page top margin | 3 in |
| Return address required | Yes |
| Prepared-by statement required | Yes |
| Tax statement mailing address required | Yes |
3 to 4 inches clear across the top of the first page for the recording stamp and/or County Clerk's Transfer Stamp (if a deed); applies to e-recordings too.
StatewideIf sufficient space is not provided for the necessary recording information and certification, that information is placed on an added sheet counted as a page. A document not of sufficient legibility to produce a clear and legible reproduction must be accompanied by an exact copy, recorded contemporaneously and counted as additional pages, and the register of deeds may reject an illegible document (K.S.A. 28-115(e)).
Only original instruments can be recorded. Documents must be properly signed, acknowledged, and notarized. Identify all schedules and exhibits clearly.
Forms filed along with a transfer
- Kansas Real Estate Sales Validation Questionnaire Statewide Kansas Department of Revenue, Division of Property ValuationAccompanies any deed or instrument providing for the transfer of title to real estate or affidavit of equitable interest, unless an exemption under K.S.A. 79-1437e applies and is clearly stated on the document
Submitting documents
| Electronic recording | Accepted |
|---|---|
| How recorded documents come back | After indexing, the document is reproduced digitally and as a hard copy; the original documents may then be sent back to their place of origin. |
| Processing time | Documents are usually recorded on the same day that they are received in the office. |
Death certificates, federal or state tax liens, and UCCs are not e-recorded. No document is filed until the fee has been paid.
Checked October 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · K.S.A. 79-1437c, Kansas Office of Revisor of Statutes · Fee Schedule | Osage County, KS · Instrument Filing Guidelines | Osage County, KS · About the Register of Deeds | Osage County, KS
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