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Recorder Office
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Russell County Register of Deeds
About the Russell County Register of Deeds
Land records in Russell County are recorded by the Register of Deeds. The office is held by Elizabeth Gilmore.
StatewideReal estate sales validation questionnaires are not filed of record; the register of deeds retains them for five years and then destroys them.
Recording and any certified copies of military discharge papers are provided with no fee. Kansas Real Estate Sales Validation Questionnaires and military discharge records are open to authorized persons. Imaging of all documents presented for recording began in 2006. The office houses some school and cemetery records.
Checked October 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · K.S.A. 79-1437c, Kansas Office of Revisor of Statutes · Register of Deeds | Russell County, KS · Register of Deeds FAQ | Russell County, KS
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
|---|---|
| Mortgages and deeds of trust | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
| Releases and satisfactions | $20.00 first page, $4.00 each additional page (release or assignment of a mortgage; includes the technology and heritage trust fees on every page) |
| Other standard documents | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
Other charges
| Document that does not meet the formatting standards | $1.00 per document when The name or names of any signer or notary public are not plainly typed or printed under the signatures |
|---|---|
| Copies, per page | $0.75 |
| Certification | $13.00 |
Fee schedule effective January 1, 2018.
StatewideTown plats are recorded at $32 per page. The fee may not exceed $125 for recording single family mortgages on principal residences where the principal debt or obligation secured by the mortgage is $75,000 or less (K.S.A. 28-115(j)). Fees are due and payable before the register of deeds is required to do the work, except for federal tax liens and releases (K.S.A. 28-115(g)). The recording fees shown include two fees charged on every page: the $3 technology fee (K.S.A. 28-115(b)) and the $1 heritage trust fee (K.S.A. 28-115(i)). The statutory fee alone is $17 for the first page and $13 for each additional page; a mortgage release or assignment is $16.
Copies are $0.75 per page, with a $1.50 fee to mail, fax, or email documents. Acknowledgment of signature is $12.50. A certified copy is $7.50 in addition to any copying expenses. Town plats are recorded at $32.00 per page, not to exceed 24" x 36". Federal tax lien notices and releases are $32.00 each; a federal tax lien certificate under K.S.A. 79-2616(d) is $7.50 and a copy of a tax lien is $1.00 per page. A state tax lien and release under K.S.A. 44-717(e)(1) is $71.00. Liens for materials and services under K.S.A. 58-201 are $17.00. A lis pendens under K.S.A. 60-2201 is $5.00. UCC filings (national form required) are $15.00 each, with attachments at $1.00 per page after the first ten pages. If a mortgage is filed as a capped mortgage, the office requires an affidavit to verify the mortgage at the time of filing.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide)
StatewideThe mortgage registration tax (formerly K.S.A. 79-3101 et seq.), once levied at 0.26 percent of the principal debt or obligation secured by mortgages, was phased out from 2015 and repealed altogether beginning in calendar year 2019.
Checked September 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · Mortgage Registration Tax and Statutory Fees, Kansas Legislative Research Department · Kansas Deed Forms (DeedClaim) · Fee Schedule | Russell County, KS
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | First page not to exceed legal size, 8 ½" x 14" (statewide, K.S.A. 28-115) |
|---|
StatewideIf sufficient space is not provided for the necessary recording information and certification, that information is placed on an added sheet counted as a page. A document not of sufficient legibility to produce a clear and legible reproduction must be accompanied by an exact copy, recorded contemporaneously and counted as additional pages, and the register of deeds may reject an illegible document (K.S.A. 28-115(e)).
Documents presented for recording must be signed, notarized, and of sufficient legibility so as to produce a clear and legible reproduction. There must be a legal description.
Forms filed along with a transfer
- Kansas Real Estate Sales Validation Questionnaire Statewide Kansas Department of Revenue, Division of Property ValuationAccompanies any deed or instrument providing for the transfer of title to real estate or affidavit of equitable interest, unless an exemption under K.S.A. 79-1437e applies and is clearly stated on the document
Submitting documents
| How recorded documents come back | The original document is returned to the sender. |
|---|
Checked October 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · K.S.A. 79-1437c, Kansas Office of Revisor of Statutes · Document Recording & Assistance | Russell County, KS
Report an error or send an update
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How to Get a Copy of Your Deed
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Deeds.com eRecording
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Recorder Office
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Russell County Register of Deeds
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