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The Circuit Court Clerk's Office is responsible for recording and maintaining real property records in Montgomery County.
Recording Fees
RECORDATION, (generally)
INSTRUMENT INVOLVING SOLELY PRINCIPAL RESIDENCE, other than release $60 for instruments executed 7/1/11 or after
INSTRUMENT 10 pages, other than instrument involving solely principal residence $115 for instruments executed 07/1/11 or after
RELEASE
Document Formatting Requirements
* The Finance Office, located at 255 Rockville Pike, Rockville, MD 20850, Room L15, must transfer all deeds. Use Monroe Street entrance. Phone: 240-777-8995
* All deeds with agricultural use and partial transfers must go through the Maryland Department of Assessments and Taxation, located at 30 West Gude Drive, Rockville, MD 20850. Phone: 240-314-4520.
* Deeds submitted for recording must be accompanied by a certification of preparation, which can be signed by one of the parties named in the instrument or by the preparer of the document.
* Deeds must include the grantor's signature, which should be acknowledged by a notary public.
* The Parcel ID# should be printed or typed on the deed. The Parcel ID# is the same as your account number and is located in the upper right corner of your tax bill.
* To record a deed or document that effects a change of ownership, it must be accompanied by a completed intake sheet (available at the state of Maryland website), a copy of the deed for submission to the Department of Assessments and Taxation, and an affidavit of residency, and/or a Maryland Form MW 506 NRS for non-residence sale of property.
* Documents should be submitted on 8.5 x 11 inch or 8.5 x 14 inch paper. Black ink should be used, with a font size of at least 8 point.
* The first page should have a 2 inch top margin, and 1 inch margin on the sides and bottom. Subsequent pages should have 1 inch margins.
* Deeds should state the relationship between grantor and grantee, as well as any previously recorded information.
* An affidavit of total payment should accompany deeds and if applicable, a certificate of exemption from withholding.
* Printed names should be beneath all signatures in the document.
* Submitters must provide two copies of quitclaim deeds.
A statement of the amount of the actual consideration to be paid should be included in every taxable instrument presented for recordation as part of its recitals or as part of the acknowledgement. This statement can also be contained in a separate affidavit that accompanies the instrument to be recorded. The amount of the actual consideration to be paid includes the amount of any mortgage or deed of trust assumed by the grantee. The affidavit is to be signed by an interested party to the instrument, or by the agent of the instrument. It is signed under the penalties of perjury.