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Recorder Office
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Gallatin County Clerk / Recorder
About the Gallatin County Clerk and Recorder
Land records in Gallatin County are recorded by the County Clerk and Recorder. The office is held by Eric Semerad.
Clerk and Recorder Document Search was updated from EagleWeb to Records Public Access (RPA) on 7/23/2026. An FTP Site subscription giving access to historical documents, including surveys, road petitions, corner records, and deeds and documents prior to 1980, is a $100 annual fee.
Checked October 2026 against official publications. Sources: 15-7-305. Realty transfer certificate required, MCA · Clerk and Recorder | Gallatin County, MT
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| All documents | $20.00 first page, $10.00 each additional page (standard document meeting 7-4-2636) |
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Other charges
| Document that does not meet the formatting standards | $10.00 per document when document does not meet the requirements of 7-4-2636 |
|---|---|
| Certification | $2.00 |
Fee schedule effective October 1, 2025.
StatewideCopies of a record or paper: 50 cents for the first page of any document and 25 cents for each subsequent page (MCA 7-4-2631(1)(e)(i)). Of each page recorded, $2 goes to the records preservation fund, 75 cents to the county land information account, and $2.25 to the Montana geospatial information account (MCA 7-4-2637(3)). Beginning July 1, 2027, the Department of Revenue sets the recording fee by administrative rule to adjust for inflation, every two years.
Filings such as construction liens, lis pendens (releases), right to lien, and lien releases: $5.00. Images of instruments mailed, emailed, or online: $2.00 for the first page of each document and $.50 for each additional page of the same document. A refund check will be issued to a remitter for overpayments of $8.00 or more.
Paying the office
No checks will be accepted for less than $1.00. All fees must be paid in advance of services rendered.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide, Mont. Const. Art. VIII, Sec. 17 (CI-105, 2010))
Checked September 2026 against official publications. Sources: 7-4-2637. Fees for recording documents -- rulemaking, MCA · 7-4-2631. Fees of county clerk, MCA · Section 17. Prohibition on real property transfer taxes, MCA · Gallatin County Clerk & Recorder Fee Schedule
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8 1/2 x 11 inches or 8 1/2 x 14 inches (statewide, MCA 7-4-2636(1)(a)) |
|---|---|
| First page top margin | 3 in (statewide, MCA 7-4-2636(1)(e)(i)) |
| Ink and paper | Blue or black ink on white paper; all signatures, initials, dates, or handwriting in blue or black ink (statewide, MCA 7-4-2636(1)(a),(d)) |
| Return address required | Yes (statewide, MCA 7-4-2636(1)(f)) |
StatewideAt least 1 inch at the top of the second and subsequent pages, at least 1 inch on the bottom of each page, and at least 1/2 inch on the sides of each page. Page numbers, the return name and address, and other administrative information may appear in the margins.
StatewideNames of the parties to the conveyance appear on the first or second page of any document with more than one page, and a document conveying an interest in real property includes a description of the property. Notary acknowledgments are exempt from the color and margin requirements, and an embossed notarial seal is exempt from the margin requirements. Officially certified court or government documents are exempt. Documents acknowledged as executed before April 28, 2007 are accepted as standard documents.
Forms filed along with a transfer
- Realty Transfer Certificate (Form RTC) Statewide Montana Department of RevenueAn instrument or deed evidencing a transfer of real estate may not be accepted for recordation until the certificate has been received by the county clerk and recorder.
Submitting documents
| Electronic recording | Accepted |
|---|---|
| eRecording through Deeds.com | Available for this office |
Checked October 2026 against official publications. Sources: 15-7-305. Realty transfer certificate required, MCA · 7-4-2636. Standards for recorded documents -- exemptions, MCA · Clerk and Recorder | Gallatin County, MT
Report an error or send an update
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How to Get a Copy of Your Deed
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Deeds.com eRecording
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Recorder Office
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Gallatin County Clerk / Recorder
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