Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Madison County Clerk / Recorder
About the Madison County Clerk and Recorder
Land records in Madison County are recorded by the County Clerk and Recorder. The office is held by Paula McKenzie.
The Records Room is open to the public, and staff offer courtesy searches.
Checked September 2026 against official publications. Sources: 15-7-305. Realty transfer certificate required, MCA · Staff Directory • Clerk & Recorder · Clerk & Recorder and Election | Madison County, MT
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| All documents | $20.00 first page, $10.00 each additional page (standard document meeting 7-4-2636) |
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Other charges
| Document that does not meet the formatting standards | $10.00 per document when Non-Standard document (additional fee) |
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| Certification | $2.00 |
StatewideCopies of a record or paper: 50 cents for the first page of any document and 25 cents for each subsequent page (MCA 7-4-2631(1)(e)(i)). Of each page recorded, $2 goes to the records preservation fund, 75 cents to the county land information account, and $2.25 to the Montana geospatial information account (MCA 7-4-2637(3)). Beginning July 1, 2027, the Department of Revenue sets the recording fee by administrative rule to adjust for inflation, every two years.
Surveys (small) $4.00; surveys/plats from disc $1.00; plats (large) $5.00; maps (extra large) $6.00. UCC/financing statements and federal tax liens $7.00; assignments and to continue liens $5.00; releases of all other liens $5.00; no charge to release federal tax liens. Service charge $3.00 plus copy charges and postage.
Paying the office
Credit cards cannot be used for recording documents, birth or death certificates, filing for office, or any other official county documentation.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide, Mont. Const. Art. VIII, Sec. 17 (CI-105, 2010))
Checked September 2026 against official publications. Sources: 7-4-2637. Fees for recording documents -- rulemaking, MCA · 7-4-2631. Fees of county clerk, MCA · Section 17. Prohibition on real property transfer taxes, MCA · Fee Schedule | Madison County, MT · Online Documents | Madison County, MT
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8 1/2 x 11 inches or 8 1/2 x 14 inches (statewide, MCA 7-4-2636(1)(a)) |
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| First page top margin | 3 in (statewide, MCA 7-4-2636(1)(e)(i)) |
| Ink and paper | Blue or black ink on white paper; all signatures, initials, dates, or handwriting in blue or black ink (statewide, MCA 7-4-2636(1)(a),(d)) |
| Return address required | Yes (statewide, MCA 7-4-2636(1)(f)) |
StatewideAt least 1 inch at the top of the second and subsequent pages, at least 1 inch on the bottom of each page, and at least 1/2 inch on the sides of each page. Page numbers, the return name and address, and other administrative information may appear in the margins.
StatewideNames of the parties to the conveyance appear on the first or second page of any document with more than one page, and a document conveying an interest in real property includes a description of the property. Notary acknowledgments are exempt from the color and margin requirements, and an embossed notarial seal is exempt from the margin requirements. Officially certified court or government documents are exempt. Documents acknowledged as executed before April 28, 2007 are accepted as standard documents.
Forms filed along with a transfer
- Realty Transfer Certificate (Form RTC) Statewide Montana Department of RevenueAn instrument or deed evidencing a transfer of real estate may not be accepted for recordation until the certificate has been received by the county clerk and recorder.
Submitting documents
| eRecording through Deeds.com | Available for this office |
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Verified September 2026 against official publications. Sources: 15-7-305. Realty transfer certificate required, MCA · 7-4-2636. Standards for recorded documents -- exemptions, MCA
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Available through Deeds.com
Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Madison County Clerk / Recorder
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
For help with Deeds.com products, services, or your account. This does not contact the recorder's office.
Contact Deeds.com