Find everything you need to record real estate documents in Phillips County, Montana.
Recorder Office
Phillips County Clerk / Recorder
314 South 2nd Ave West, Malta, Montana 59538
8:00 to 5:00 M-F
(406) 654-2423
About the Phillips County Recorder's Office
The Clerk and Recorder is responsible for recording and maintaining real property records in Phillips County.
Recording Fees
To record a standard document, the fee is $8 per page.
For non-standard documents, add a $10 document fee.
EXAMPLES OF RECORDING FEES
Pg. / Standard Fee / Non Standard Fee
1...............$8.00.......................$18.00
2...............$16.00......................$26.00
3...............$24.00......................$34.00
4...............$32.00......................$42.00
5...............$40.00......................$50.00
6...............$48.00......................$58.00
7...............$56.00......................$66.00
8...............$64.00......................$74.00
9...............$72.00......................$82.00
10.............$80.00......................$90.00
etc
Copies of documents are $0.50 for the first page of the document and $0.25 for each page after. If you want it certified, it is the copy charge plus $2.00 to certify it.
Certificate of surveys are $25.00 plus $0.50 for each tract or lot.
Plats are $10.00 plus $0.50 for each tract or lot.
For non-standard documents, add a $10 document fee.
EXAMPLES OF RECORDING FEES
Pg. / Standard Fee / Non Standard Fee
1...............$8.00.......................$18.00
2...............$16.00......................$26.00
3...............$24.00......................$34.00
4...............$32.00......................$42.00
5...............$40.00......................$50.00
6...............$48.00......................$58.00
7...............$56.00......................$66.00
8...............$64.00......................$74.00
9...............$72.00......................$82.00
10.............$80.00......................$90.00
etc
Copies of documents are $0.50 for the first page of the document and $0.25 for each page after. If you want it certified, it is the copy charge plus $2.00 to certify it.
Certificate of surveys are $25.00 plus $0.50 for each tract or lot.
Plats are $10.00 plus $0.50 for each tract or lot.
Document Requirements
* Real property documents must be on white paper, size 8.5 x 11 inches or 8.5 x 14 inches.
* Printing should be in black ink with a font size of 10 point.
* A 3 inch margin should be used at the top of the first page of a real property document. Subsequent top margins should be 1 inch.
* On the bottom of each page, margins should be 1 inch. Side margins should be at least 1/2 inch on all pages.
* On the first or second page of the document, provide the names of the parties to conveyance.
* The first page should also include a legal description of the property.
* Within the 3 inch top margin on the first page, include the name and mailing address of the person to whom the document needs to be returned.
* Documents that are acknowledged as having been executed before April 28, 2007 will be considered standard documents, regardless of whether they conform to these requirements.
* Notary acknowledgements are exempt from the typeface, font color, and size requirements.
* Any party transferring real property is required to submit a realty transfer certificate when submitting a deed for recordation.
* Printing should be in black ink with a font size of 10 point.
* A 3 inch margin should be used at the top of the first page of a real property document. Subsequent top margins should be 1 inch.
* On the bottom of each page, margins should be 1 inch. Side margins should be at least 1/2 inch on all pages.
* On the first or second page of the document, provide the names of the parties to conveyance.
* The first page should also include a legal description of the property.
* Within the 3 inch top margin on the first page, include the name and mailing address of the person to whom the document needs to be returned.
* Documents that are acknowledged as having been executed before April 28, 2007 will be considered standard documents, regardless of whether they conform to these requirements.
* Notary acknowledgements are exempt from the typeface, font color, and size requirements.
* Any party transferring real property is required to submit a realty transfer certificate when submitting a deed for recordation.
Services & Resources
Get a Copy of Your Deed
Need an official copy? Learn how to request documents from the recorder's office.
Recorder Office
Phillips County Clerk / Recorder
314 South 2nd Ave West, Malta, Montana 59538
8:00 to 5:00 M-F
(406) 654-2423
Available Forms
Quitclaim Deed
Gift Deed
Warranty Deed
Special Warranty Deed
Grant Deed
Correction Deed
Deed of Trust and Promissory Note
Substitution of Trustee-for Trust Indenture/Deed of Trust
Deed of Full Reconveyance - for Trust Indenture/Deed of Trust
Substitution of Trustee and Deed of Full Reconveyance - for Trust Indenture/Deed of Trust
Assignment of Trust Indenture/Deed of Trust
Easement Deed
Termination of Easement
Beneficiary Deed
Beneficiary Deed Revocation
Beneficiary Deed Affidavit of Death
Affidavit of Deceased Joint Tenant
Mineral Deed
Mineral Deed with Quitclaim Covenants
Personal Representative Deed
Personal Representative Deed of Distribution
Trustee Deed
Certificate of Trust
Disclaimer of Interest