Douglas County Recorder

The recorder in Douglas County is responsible for recording and maintaining records related to real property situated in the county.

OFFICIAL RECORDS (NRS 247.305)
Recording any standard document, FLAT FEE $40.00

NOTICE OF DEFAULT...........$40.00 + $250.00
(1-4 Units, Residential)


COPIES
For copying any record, each page $1.00
For certifying, including cert. & seal $4.00
Map Copy $2.00 Lg
$1.00 Sm

Any document that transfers an interest in real property is subject to transfer tax. The transfer tax rate is $1.95 per $500 of valuation.

**They accept cash, checks, money orders, or major credit cards** (Debit Card fee $3.00; Credit Card fee 2.5% or $2.00 minimum fee)

Enclosing a self-addressed stamped envelope will expedite the return of documents after recording. The address on the envelope should match the return address given on the face of the document.

* A document must be on white 20 pound paper that is 8.5 x 11 inches in size. Paper should not be bound together at the top, sides, or bottom. Additional documents or materials should not be physically attached to the paper. Any attachments must be submitted on paper that is suitable for recording by a method used by the recorder.

* Documents must be clearly readable and capable of producing a legible imaged record. Before accepting a document conditionally, the recorder shall require the person who requests the recording to sign a statement that the person has been advised of the requirements. This statement will be recorded with the document.

* Documents affecting title to real property must be properly acknowledged. Notary services are not available in the county recorder's office.

* Printing should be single-sided only and not smaller than 10 point font. Do not use colored markings to highlight text or any other portion of the document.

* A document should be titled as to the type of recordable event or transaction and should be authorized, entitled, or required by law to be recorded.

* Stamp or seals should not overlap with text or a signature, except in the case of a validated stamp or seal of a professional engineer or licensed land surveyor.

* Provide a 1-inch margin on the left and right sides and at the bottom of each page.

* In the upper right corner on the first page, provide a 3 x 3 inch blank space. At the top of each succeeding page, a 1-inch margin is necessary.

* The names of the parties to be indexed must be contained in the document. Corresponding names must be typed or printed beneath all signatures, except for notaries and witnesses.

* An assessor's parcel number, except for on the transfer of water rights, of the property should be provided in the top left-hand corner of the first page of the document.

* The mailing address of the grantee must be included. If there is no grantee, include the name and address of the person who is requesting the recording.

* If a document includes a legal description of real property that is provided in metes and bounds, the document must also include the name and mailing address of the person who prepared the legal description. The County Recorder is not required to verify the accuracy of this information. If the document has been previously recorded, it must provide all information necessary to identify and locate the previous recording, but the name and mailing address of the person who prepared the legal description is not required for recording. The County Recorder is also not required to verify the accuracy of the information concerning the previous recording.

* A grant bargain or deed of sale, quit claim deed, warranty deed, or trustee's deed upon sale must contain the name and address of the person to whom a statement of the taxes assessed on the real property is to be mailed.

* A name and address where the document should be sent after recording must be shown on the face of each document.

* If presenting a document for re-recording, one of the following statements should be given on the cover page or first page: "This document is being re-recorded to __________________." OR "This document is being recorded to correct document #___________________, and is correcting _______________."

* Prior to recording, one of the following statements should be on the first page: "I, the undersigned, hereby affirm that this document submitted for recording does not contain a Social Security number," or, "I, the undersigned, hereby affirm that this document submitted for recording does contain a Social Security number of at least one person, as required by law. Legal requirement cited in the following specific statute: _____________."


DECLARATION OF VALUE

A State of Nevada Declaration of Value must accompany all deeds presented for recording. Documents that transfer an interest in real property but are non-taxable do not require a Declaration of Value. Non-taxable documents are a lease for a term of years, an easement, a deed of trust or common law mortgage, an affidavit of surviving tenant, and a conveyance or a right of way.

The Declaration of Value is provided by the Nevada Tax Commission and may not be materially altered or added to. If a deed is presented with an incomplete
Declaration of Value, the recorder may refuse the items for recording.

A Declaration of Value form is available at the Douglas County Recorder's Office.