Lincoln County Recorder Information

Land records in Lincoln County are recorded by the County Clerk. The office is held by Shannan Hemphill.

Documents are filed by grantor and/or grantee; subdivision maps are filed, indexed and available for viewing. The County Clerk’s staff are not bonded to conduct real estate searches but will, on request, instruct someone on how to perform searches or refer them to a title company.

Checked September 2026 against official publications. Sources: County Clerk - Lincoln County · Recording Documents - Lincoln County Clerk · NMSA 1978 § 14-8-15, Payment of fees; disposition (Justia)

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

StatewideIf a document being filed or recorded contains more than ten entries to the county recording index, the county clerk collects an additional fee of $25.00 for each additional block of ten or fewer entries to the county recording index from the document (NMSA 1978, § 14-8-15(C)). Of each $25.00 fee, $18.00 is deposited in the county general fund and $7.00 in the county clerk recording and filing fund (§ 14-8-15(E)).

Transfer tax

No transfer tax. None is collected when a document is recorded. (statewide)

Verified September 2026 against official publications. Sources: Fiscal Impact Report, SB 160 (2008), New Mexico Legislature · NMSA 1978 § 14-8-15, Payment of fees; disposition (Justia) · 2025 New Mexico Statutes § 14-8-15 (Justia)

Confirm current requirements with the recorder's office before submitting documents.

Minimum 1 1/2 inch margin at top and bottom of documents

Documents must be original, signed by all pertinent parties and notarized, with complete notary information. A complete legal description is required for transfer of property; street addresses are not accepted without a legal description. Documents should be properly titled, such as “Warranty Deed” or “Lien”. Death certificates are not accepted for recording; an Affidavit of Fact as to Death may be recorded instead.

Forms filed along with a transfer

• Residential Property Transfer Declaration Affidavit Statewide County Assessor (form approved by the Taxation and Revenue Department)
  Presenting for recording a deed, real estate contract or memorandum of real estate contract transferring an interest in real property classified as residential property for property taxation purposes; filed with the county assessor within thirty days of the date of filing with the county clerk

Submitting documents

Documents received after 4:00 p.m. are recorded the next regular business day.

Checked September 2026 against official publications. Sources: Recording Documents - Lincoln County Clerk · 2024 New Mexico Statutes § 7-38-12.1 (Justia)