Herkimer County Recorder Information

Land records in Herkimer County are recorded by the County Clerk. The office is held by Jennifer M. DeMetro.

Starting March 1, 2025, searching and viewing indexing information is free of charge, but access to record images requires payment. Subscription fees: in state $100.00 per month / $0.50 per page to print; out of state $200.00 per month / $0.50 per page to print; non-subscribers $15 for 24-hour access / $5 per document to print.

Checked October 2026 against official publications. Sources: County Clerk - Herkimer County

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

Added at recording

Other charges

StatewideUnder CPLR 8021(a)(4)(a), the county clerk's fee for recording, entering, indexing and endorsing a certificate on any instrument is $5, plus $3 for each page or portion of a page. A county may opt by county law to raise this to $20, plus $5 for each page. Any cover page counts as an additional page. Each additional town, city, block or other index costs $0.50. An assignment of more than one mortgage, or a release of more than one lease, costs $3 for each one beyond the first. A notice of pendency or notice of attachment costs $35 in counties within New York City and $15 in other counties (CPLR 8021(a)(10)). County clerks charge a recording fee per document plus a fee per page. The per-document amount shown for a county includes the state's $5 records management fee and $15 cultural education fee (CPLR 8021(a)(4)(b)).

Each additional mortgage assigned in an assignment of mortgage: $3.50. Notation on original record or each cross-reference: $.50. A two sided document is considered two pages. Certified copies of a prepared record: minimum $5.20, $.65 per page; prepare and certify record: minimum $5.00, $1.25 per page; exemplified $15.00; maximum fee for any record $40.00. Maps: $10.00 to file.

Paying the office

Personal checks are not accepted. Business checks must be preprinted with a name, address, and bank account number. Payments from outside the United States must be by money order in U.S. funds drafted from a U.S. bank. Transactions short of the statutory fees are not processed; overages may not exceed $10.00 per receipt. Business, corporate or attorney checks are not accepted after 180 days of the issue date. Returned checks are subject to a $40.00 service charge plus any applicable bank fees.

Transfer tax

Real estate transfer tax. Two dollars for each five hundred dollars or fractional part thereof. The tax is collected when the document is recorded. (statewide, Tax Law § 1402(a))

StatewideAdditional tax (mansion tax): 1% of the consideration attributable to residential real property when the consideration for the entire conveyance is $1 million or more (Tax Law § 1402-a). In a city with a population of one million or more, an additional $1.25 is levied for each $500 or fractional part thereof when the consideration is $3 million or more for residential real property, or $2 million or more for other property (Tax Law § 1402(a)(2)). A supplemental tax applies to New York City residential conveyances of $2 million or more (Tax Law § 1402-b). Mortgage recording tax, payable when the mortgage is recorded: basic tax of 50 cents per $100 of mortgage debt or obligation secured; special additional tax of 25 cents per $100; additional tax of 25 cents per $100 (30 cents per $100 in counties within the Metropolitan Commuter Transportation District) unless the additional tax is suspended in the county; and city or county mortgage tax of 25 to 50 cents per $100 where applicable. New York City, Yonkers and various counties levy local mortgage taxes.

Checked October 2026 against official publications. Sources: NY CPLR 8021 County clerks other than as clerks of court · NY Tax Law 1402 Imposition of tax · NYS DTF Mortgage recording tax · Herkimer County Clerk Fee Schedule · Payment for Services Policy

Confirm current requirements with the recorder's office before submitting documents.

StatewideA deed must state the city, town and village in which the property is located (RPL § 333(1-d)). A conveyance must be in English, apart from proper names written in English letters, or have an English translation attached that is executed and acknowledged, or certified as the statute provides (RPL § 333(2)). A conveyance must be accompanied by the real property transfer report form, or by the commissioner's confirmation that the data has been reported (RPL § 333(1-e)).

Recorded documents must have the name and address (no PO Box) of all parties, be dated, and be properly acknowledged within New York with an all-purpose acknowledgment; the signature must match the acknowledgement. A re-recorded document must state the reason, and the original document must be attached. Documents recorded in consecutive order simultaneously are numbered 1st, 2nd, etc. If a deed refers to a map, the map must already be filed or filed simultaneously.

Forms filed along with a transfer

• Form TP-584, Combined Real Estate Transfer Tax Return, Credit Line Mortgage Certificate, and Certification of Exemption from the Payment of Estimated Personal Income Tax Statewide NYS Department of Taxation and Finance
  Conveyances of real property located outside New York City; filed with the county clerk
• Form RP-5217-PDF, Real Property Transfer Report Statewide NYS Department of Taxation and Finance
  Conveyances of real property outside New York City; NYC sales use ACRIS, except Staten Island, which uses RP-5217-NYC
• IT-2663, Nonresident Real Property Estimated Income Tax Payment Form Statewide NYS Department of Taxation and Finance
  Nonresidents not qualifying under an exemption on TP-584 Schedule D
• IT-2664, Nonresident Cooperative Unit Estimated Income Tax Payment Form Statewide NYS Department of Taxation and Finance
  Nonresidents transferring cooperative units, not qualifying under an exemption
• Form MT-15, Mortgage Recording Tax Return Statewide NYS Department of Taxation and Finance
  Property located in more than one locality where the localities impose tax at different rates

Submitting documents

Checked October 2026 against official publications. Sources: NYS DTF Real estate transfer tax · County Clerk - Herkimer County · Herkimer County Clerk Fee Schedule · Payment for Services Policy · NY Real Property Law 333 (Onecle)