Recorder Offices
Ontario County Clerk
20 Ontario St, Canandaigua, New York 14424
8:30 to 5:00 M-F
(585) 396-4200

About Ontario County Recorder
The County Clerk is responsible for recording and maintaining real property records in Ontario County.Recording Fees
The fee to record a deed is $50 for the first page, plus $5 for each additional page.A cover page is generated in the County Clerk's Office and the fee is included in the $50 charge.
The transfer tax affidavit (form TP-584) is $5 to file. Same amount for any of the mortgage tax affidavits.
The real property transfer report (form RP-5217) is $125 to file if box 7A, 7B, or 7E is checked. If any other box is checked in section 7 of this form, the filing fee is $250.
The transfer tax is $4 per $1,000 of consideration.
Mortgage tax is 1% and is calculated by rounding to the nearest $100 of the mortgage amount.
Document Formatting Requirements
Real property documents can be recorded in the county in which the property is located. For real property located in Ontario County, take your documents to the Ontario County Clerk to record. Following the below-listed requirements will help you avoid additional fees:* Submit your real property document on white 8.5 x 11 inch white paper, with a minimum font size of 10 point.
* The date must be at the top of the instrument.
* Names and addresses of grantors and grantees are required.
* All signatures in the document must be notarized.
* A description of the real property should be provided, including the town or city name.
* A return to address must appear on the document.
ADDITIONAL FORMS
Transfer Tax Affidavit (TP-584):
The TP-584 is filed with all deeds. The form must be completed, including the grantor and grantee names and addresses; social security numbers; address; and the tax map number.
In Schedule C of the TP-584, there must be an amount of consideration filled in (even if it is zero) and the transfer tax computed at $4 per $1,000.
The TP-584 must have at least one signature on the back.
If the form is signed by a Power of Attorney, a copy of the POA must be attached.
Real Property Transfer Report (RP-5217):
This document is required with the recording of all deeds.
The buyer's and seller's signatures, not an attorney's signature, are required, but if the property is taken by tax foreclosure, involuntary proceeding, or eminent domain, it can be filed with only one signature.
A Correction Deed must state the liber and page of the deed being corrected and should also include a 50 cent notation fee, in addition to regular recording charges. A TP-584 and a RP-5217 are also required for a Correction Deed.
A self-addressed stamped envelope is required for the return of documents.
Get a Copy of Your Deed
Need a copy of your deed? Learn how to obtain official copies from the recorder's office.
Learn HowE-Recording
Record your documents electronically for faster processing and convenience.
Start E-RecordingRecorder Offices
Ontario County Clerk
20 Ontario St, Canandaigua, New York 14424
8:30 to 5:00 M-F
(585) 396-4200
Forms
Quitclaim Deed
Gift Deed
Warranty Deed
Special Warranty Deed
Bargain and Sale Deed with Covenants
Bargain and Sale Deed Without Covenants
Easement Deed
Termination of Easement
Executor Deed
Administrator Deed
Correction Deed
Contract for Deed
Memorandum of Contract for Deed
Full Release of Memorandum of Contract for Deed
Mortgage and Promissory Note
Satisfaction of Mortgage
Transfer on Death Deed
Revocation of Transfer on Death Deed
Disclaimer of Interest
Memorandum of Trust
Notice of Pendency
Supplemental Documents
Information Sheet - NYS Real Property Transfer Report (RP 5217)
New York Document
Combined Real Estate Transfer Tax Return Form - TP 584
New York Document
Combined Real Estate Transfer Tax Return Form Instructions - TP 584-I
New York Document
Combined Real Estate Transfer Tax Return Form Schedules - TP 584.1
New York Document
Nonresident Real Property Estimated Income Tax Payment Form
New York Document
Nonresident Real Property Estimated Income Tax Payment Instructions
New York Document
Certificate of Acknowledgment
New York Document
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