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Ontario County, New York

Recorder Offices


Ontario County Clerk

20 Ontario St, Canandaigua, New York 14424

8:30 to 5:00 M-F

Phone: (585) 396-4200


Register of Deeds

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New York - Ontario County Recorder Information

The County Clerk is responsible for recording and maintaining real property records in Ontario County.

Recording Fees

The fee to record a deed is $50 for the first page, plus $5 for each additional page.

A cover page is generated in the County Clerk's Office and the fee is included in the $50 charge.

The transfer tax affidavit (form TP-584) is $5 to file. Same amount for any of the mortgage tax affidavits.

The real property transfer report (form RP-5217) is $125 to file if box 7A, 7B, or 7E is checked. If any other box is checked in section 7 of this form, the filing fee is $250.

The transfer tax is $4 per $1,000 of consideration.
Mortgage tax is 1% and is calculated by rounding to the nearest $100 of the mortgage amount.

Document Formatting Requirements

Real property documents can be recorded in the county in which the property is located. For real property located in Ontario County, take your documents to the Ontario County Clerk to record. Following the below-listed requirements will help you avoid additional fees:

* Submit your real property document on white 8.5 x 11 inch white paper, with a minimum font size of 10 point.

* The date must be at the top of the instrument.

* Names and addresses of grantors and grantees are required.

* All signatures in the document must be notarized.

* A description of the real property should be provided, including the town or city name.

* A return to address must appear on the document.

ADDITIONAL FORMS

Transfer Tax Affidavit (TP-584):

The TP-584 is filed with all deeds. The form must be completed, including the grantor and grantee names and addresses; social security numbers; address; and the tax map number.

In Schedule C of the TP-584, there must be an amount of consideration filled in (even if it is zero) and the transfer tax computed at $4 per $1,000.

The TP-584 must have at least one signature on the back.

If the form is signed by a Power of Attorney, a copy of the POA must be attached.


Real Property Transfer Report (RP-5217):

This document is required with the recording of all deeds.

The buyer's and seller's signatures, not an attorney's signature, are required, but if the property is taken by tax foreclosure, involuntary proceeding, or eminent domain, it can be filed with only one signature.

A Correction Deed must state the liber and page of the deed being corrected and should also include a 50 cent notation fee, in addition to regular recording charges. A TP-584 and a RP-5217 are also required for a Correction Deed.

A self-addressed stamped envelope is required for the return of documents.