Caldwell County Recorder

The register of deeds is responsible for recording and maintaining records related to real property in Caldwell County.

All real estate documents, except a deed of trust, are $26 for the first 15 pages. Each additional page is $4.

A deed of trust is $64 for up to 35 pages. Each additional page after that is $4.

To record an instrument with multiple titles, there is an additional $10 fee.

A non-standard document fee of $25 will apply to documents that do not meet state requirements. This is in addition to regular fees.

Documents are returned within 24 hours of recording. A postage-paid, pre-addressed stamped envelope is required if requesting a document to be returned through the mail.

* Documents should be submitted on 8.5 x 11 inch white paper or 8.5 x 14 inch white paper.

* Include a 3-inch blank margin at the top of the first page and a 1/2 inch margin on all remaining sides of the first page and on all subsequent margins.

* Printing or typing should be in black ink, with a minimum font size of 10 point. Blanks in an instrument can be completed in pen. Corrections can also be made in pen.

* Printing should be single-sided only.

* Below the 3-inch top margin, a document title should be given. This should indicate the nature of the transaction.

* All deeds are required to have the grantee's current mailing address before they can be recorded.

* The name of the person who drafted the instrument should be on the first page. Additionally, a return name and address should be on the first page.

* An excise stamp of $2 per $1,000 of the purchase price of real estate is to be paid by the grantor or seller at the time of recording.

* Documents must be in strict compliance with the statutory requirements for acknowledgments.

* The owner of residential real property shall furnish a residential property disclosure statement to the purchaser. Details of this can be found in 47E-4 of the North Carolina general statutes.

* A legal description of the real property should be included in the deed.

* The purchase price should be on the deed, as this is how the excise tax is calculated.