Deschutes County Recorder Information

About Deschutes County Recorder

The County Clerk is responsible for recording and maintaining real property records.

Recording Fees

Deed Records: $93 for the first page, $5 for each additional page
Mortgage Records: $93 for the first page, $5 for each additional page
Lien Records: $77 for the first page, $5.00 for each additional page. See specific lien records below for unique fees:
Any satisfaction of judgment: $5 for the first page, $5 for each additional page
Mining claims under ORS 517.210: $16 for the first page, $5 each additional page
Certified copy of a judgment or lien record abstract: $16 for the first page, $5 for each additional page
Cover Pages: Add $5.00 for a cover page that complies with first page requirements

A document describing two or more transactions between the same parties and involving the same properties, recordable as separate documents, may be recorded when the document is labeled with the names of the transactions described therein. A $5 fee will be charged for recording each additional transaction.

A document making reference to more than one assignment, release, or satisfaction will be $5 for each additional reference.

A nonstandard fee of $20 will apply to documents that do not meet the requirements. This is in addition to regular fees.

A Certified Copy is $7.75 + $0.25 for each additional page.
Additional certified copies requested at the same time - $4.00 + $0.25/each additional page
Regular Copies - $0.25 per page

Checks or money orders are payable to: Deschutes County Clerk. Checks or money orders will be returned unprocessed (along with requests and documents) if an account name (payor) or address is missing. Debit cards are accepted with an additional $1 processing fee.

For questions about fees or payment methods, contact the Deschutes County Clerk's recording department at (541)388-6549.

Document Formatting Requirements

FIRST PAGE REQUIREMENTS

If the required information is not on the first page, an additional fee of $20 will be charged. A cover sheet may be used when presenting a document for recording. The cover sheet will be charged as an additional page.

* A 4.25 x 1.75 inch space should be provided in the upper right or lower right corner.

* The name of the transaction should be clearly labeled. A document describing two or more transactions between the same parties and involving the same properties, recordable as separate documents, may be recorded when the document is labeled with the names of the transaction described therein.

* Names of all the parties (grantors and grantees) are to be listed.

* For instruments assigning a mortgage or trust deed, the name and address of the assignee must be listed.

* Provide the name and address of the person to whom the document will be returned.

* Provide the name and address where tax statements will be sent. This is required on documents conveying or contracting to convey fee title. The statement should be in substantially the following form: "Until a change is requested, all tax statements shall be sent to the following address."

* The true and actual consideration paid should be listed. This is required on documents conveying or contracting to convey fee title. If the actual consideration consists of or includes other property or other value given or promised, neither the monetary value nor a description of the other property or value need be stated so long as it is noted on the face of the instrument that other property or value was either part or the whole consideration. If the statement of consideration is in the body of the instrument preceding the signatures, execution of the instrument shall constitute a certification of the truth of the statement by the person signing. A particular form is not required for the statement so long as the requirements are reasonably met.

* For instruments in the county clerk lien records, provide the lien amount.

ADDITIONAL REQUIREMENTS

* Original signatures are needed to record the instrument.

* A legal description of the real property being conveyed is required. A legal description is not a tax lot number or address. Acceptable legal descriptions are: a subdivision name with lot and block, a metes and bounds description, a partition plat recording and parcel number, or a reference to a book and page of any previously recorded Deschutes County public record.

* The weight of the paper must not be less than 20 pound opaque paper.

* The paper must not be larger than 8.5 x 14 inches. Margins should be at least 1 inch. 8 x 11 inch paper can also be used.

* All printed text in the document must be 8 point or larger.

* A mandatory statement should be included for sales agreements, earnest money receipts or other instruments for conveyance of fee title to real property. Oregon Revised Statute 93.040 lists this statement in full, which should appear on any instrument transferring or contracting to transfer fee title to real property.

RE-RECORDED DOCUMENTS

Any previously recorded document can be re-recorded to make corrections to the original document. The corrected document does not need to be acknowledged again.
The following statement shall be on the first page of the re-recorded document or on a first page attached to the document: "Re-recorded at the request of ___________ to correct __________ previously recorded in Book ___________ and Page __________ and/or fee number _______."

The original document should be submitted with corrections and with the above statement. If the original document cannot be submitted, a certified copy of the instrument should be requested. Next, the unaltered certified copy should be recorded, along with a cover page which clearly indicates the changes or corrections. Additional pages may be attached to the unaltered certified copy.

Warranty deeds may be in the following form:
_____, Grantor, conveys and warrants to_____, Grantee, the following described real property free of encumbrances except as specifically set forth herein: (Describe the property conveyed.)

(If there are to be exceptions to the covenants described in ORS 93.850 (2)(c), here insert such exceptions.)
(Following statement of exceptions, here insert statement required under ORS 93.040 (1).)
The true consideration for this conveyance is $_____. (Here comply with the requirements of ORS 93.030.)
Dated this _____ day of_____, 2___.