Schuylkill County Recorder Information

About Schuylkill County Recorder

The county recorder in Schuylkill County, Pennsylvania is the official record keeper for the county and is responsible for recording and maintaining real property instruments for the county. These records include deeds, easements, and other instruments used in the conveyance of property. Recording requirements must be met and fees must be paid before recording can take place.

Recording Fees

The fee to record a standard deed or mortgage is $86.75.
Easements $58.75
Satisfaction Piece $60.75
Assignment of Mortgage $60.75
Release Of Mortgage $60.75
These Fees include up to four names and four pages and one parcel number. Each additional name is $1 and each additional page is $4.

Any documents, which are hand delivered to
the Courthouse, may be taken to either
the Tax Assessment Office on the Basement
Level or the Mapping Office on the Sub-
basement Level.
* Any documents regarding straight transfers of property may be taken directly to the Assessment Office for certification.
*Any documents regarding splits of property, subdivisions, easements, taking of streets, or Eagle Rock deeds should be taken to the Mapping Office for Certification.

All Schuylkill County Recordings must have a UPI Certification. A ten-dollar ($10) charge will be made per document. Checks should be made payable to the "Schuylkill County Treasurer's Office." This payment should be made separately from the Recorder of Deeds recording fee. Documents will be returned if the correct fee is not included.

Copies are $8.50 and certified copies are $10.

There is a $3 return fee if a document is returned for errors or insufficient funds.

A self-addressed stamped envelope is required for the return of all documents or any mail requests.

State and local transfer taxes of 2% of the total consideration will be due upon recording. Any exemption to the transfer taxes must have a statement of value or proper exemption clause on the deed.

All checks should be made payable to Schuylkill County Recorder of Deeds.

If you have questions about recording fees or transfer taxes, contact the Schuylkill Recorder of Deeds at (570) 628-1481.

Document Formatting Requirements

1. A deed must be acknowledged before the Recorder of Deeds can consider it. An acknowledgment must include the county and state. The name of the person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document.

2. Submit documents to be recorded on white paper, size 8.5 x 11 inches. Margins should be a minimum of 1-inch and should be free from all markings.

3. A complete legal description of the real property must be present, including the municipality and county.

4. The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document. For assistance with this, contact the County Mapping Department. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number.

5. A Certificate of Residence, with the grantee's name and mailing address should be attached to the deed.

6. A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.

7. If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.

8. Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.

9. A re-recorded document must be acknowledged again, and must also include the reason for re-recording.

10. When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.

11. The tax parcel ID number is required to be certified on all deeds, mortgages, subdivision plans, and miscellaneous real estate documents prior to recording.

12. Pottsville City deeds require a city registration form.


Statement of Value:

A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.

The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.

A Statement of Value must also be submitted for easements and rights-of-ways.