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The Register & Recorder in Venango County, Pennsylvania is responsible for recording and maintaining real property documents for the county. These records include deeds, easements, and other instruments used in the conveyance of property. Recording requirements must be met and fees must be paid before recording can take place.
Recording Fees
DEED, SHERIFF DEED, TAXCLAIM DEED CONSISTING OF THREE (3) PAGES, FOUR (4) NAMES TO BE INDEXED ONE (I) ACKNOWLEDGMENT AND ONE (1) PARCEL (DOES NOT INCLUDE NOTATION ON MARGIN)..................$86.25
CORRECTIVE.DEED, MORTGAGE CORRECTIVE MORTGAGE, AMENDMENT OF MORTGAGE AND MODIFIED MORTGAGE CONSISTING OF THREE (3) PAGES, FOUR (4) NAMES TO BE INDEXED, ONE (1) ACKNOWLEDGMENTAND ONE(!) PARCEL (DOES NOT INCLUDE NOTATION ON MARGIN) ACT, 137-1992/ORDINANCE NO. 95-1...........$71.25
*SPECIFIC FEES LISTED BELOW INDICATE A DOCUMENT OR INSTRUMENT OF THREE (3) PAGES OR LESS, FOUR (4) NAMES TO BE INDEXED OR LESS, ONE(/) ACKNOWLEDGMENT
* AND ONE (1) PARCEL (DOES NOT INCLUDE NOTATION ON MARGIN)
AGREEMENT OF SALE, LEASE OVER THIRTY (30) YEARS, EASEMENT, INSTALLMENT LAND CONTRACT, ARTICLE OF AGREEMENT, RIGHT OF WAY, AMENDED ASSEMENT................$58.75
*MORT.GAGE RELATED DOCUMENTS: .MORTGAGES MUST BE SATISFIED BY RECORDED SATISFACTION.THAT MUST STATE THE LOCATION OF THE PROPERTY THEREON. NO MARGINAL SATISFACTIONS.
SATISFACTION PIECE (INCLUDING NOTATION ON MARGIN).....................................................$60.75
ASSIGNMENT OF LEASE AND RENTS............ $18.50
POSTPONEMENT OF LIEN OF MORTGAGE, RELEASE OF LIEN OF MORTGAGE, RELEASE OF ASIGNMENT OF RENTS, SUBORDINATION OF MORTGAGE, ASSIGNMENT OF MORTGAGE................................ $60.75
ORDER OF COURT (EXCEPT TO SATISY)..............................................................:.... $20.50
ORDER OF COURT TO SATISFY LOST MORTGAGE, INCLUDING MARGINAL NOTATION..................$60.75
DISTRIBUTION OR AWARD (PLUS STATEMENT OF VALUE & ORPHANS' COURT COSTS), FINAL DECREE-COPY RECORDED SAMBAS DEED (PLUS ORPHANS' COURT CERTIFICATION), PETITION & DECREE OF INCOMPETENT (REAL ESTATE INVOLVED)..............................................................$58.75
ARTICLES OF,INCORPORATION,.CHARTER, CERTIFICATE OF AMENDMENT, CERTIFICATE OF MERGER:, DECREE OF DISSOLUTION 'op NON-PROFIT ORGANIZATION, CERTIFICATE OF LIMITED PARTNERSIDP ...........................:..........................................$18.50
ADDITIONAL FEES:
EACH ADDITIONAL PAGE OVER THREE (3) OR PART THEREOF..........................$2.00
INDEXING EACH NAME OVERFOUR(4)...............$.50
EACH ADDITIONAL DESCRIPTION OR PARCEL OF LAND OVER ONE{I).............. $ .50
TRANSFER - FRANKLIN OR OIL CITY PROPERTY (DEED ONLY)......................$2.00
EACH ADDITIONAL ACKNOWELDGEMENT OR CERTIFICATION OF NOTARY PUBLIC........$ .50
EACH NOTATION ON MARGIN.......... $2.00
STATEMENT OF VALUE............ $1.00
POSTAGE IN LIEU OF A SELF-ADDRESS STAMPED RETURN ENVELOPE................ $1.00
Transfer Fee - Franklin or Oil City Property (Deed Only) $2.00
The recorder's seal and certification is $1.50. Copies of documents are 50 cents a page. If copies are mailed they are $1 per page.
State and local realty transfer tax is due upon recording.
If you have questions about recording fees or want more information about transfer taxes, contact the Venango County Recorder at (814) 432-9539.
Document Formatting Requirements
1. A deed must be acknowledged before the Recorder of Deeds can consider it. An acknowledgment must include the county and state. The name of the person acknowledging should be given exactly the same as it appears in the document. Other necessary elements are a notary signature, notary stamp, and the notary expiration date. The acknowledgment date should be on or after the execution date of the document.
2. Documents are accepted on 8.5 x 11 inch white paper. Margins should be a minimum of 1-inch and should be free from all markings.
3. A complete legal description of the real property must be present.
4. The Uniform Parcel Identifier number that has been assigned to the parcel must be stated on the document. For assistance with this, contact the County Mapping Department. In order for a recorded document to provide constructive notice under the Pennsylvania recording laws, it must have a Uniform Parcel Identifier number.
5. A signed Certificate of Residence, with the grantee's name and mailing address should be attached to the deed.
6. A deed should state the true consideration of the property or should be accompanied by an original Affidavit of Value. If claiming an exemption from taxation, the deed must be accompanied by an original and fully completed Affidavit of Value.
7. If multiple documents constituting one transaction are submitted, the order of recording must be clearly indicated. The party submitting the documents is responsible for any re-recording expenses resulting from an improper order of recording.
8. Any corrective documents must include a reference to the document being corrected, as well as the reason for correction. A corrective deed must also include a Statement of Value and a recorded copy of the document being corrected.
9. A re-recorded document must be acknowledged again, and must also include the reason for re-recording.
10. When submitting a deed that pertains to property in more than one municipality, the percentage of local transfer tax for each municipality must be stated.
Statement of Value:
A Statement of Value is necessary whenever (1) the full consideration is not set forth in the deed, (2) when the deed is without consideration or is by gift, or (3) a tax exemption is claimed. A Statement of Value is not required if the transfer is wholly exempt from tax based on familial relationship or public utility easement.
If the transfer is between family members, the relationship must be stated on the deed.
The Statement of Value must be completed in its entirety and submitted in duplicate with a reason for the exemption and the amount of exemption.
A Statement of Value must also be submitted for easements and rights-of-ways.