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The County Auditor is responsible for recording and maintaining real property records in Adams County.
Recording Fees
Standard Fee:
First Page ..........................$303.50
Each Additional Page ........ $1.00
Deed of Trust:
First Page ......................... $304.50
Each Additional Page ........$1.00
Multiple Transaction Documents:
First Transaction (except exceptions listed below) ..... $303.50
Each Additional Transaction Title .......303.50
Each Additional Page ........ $1.00
UCC Filings (National Form Accepted)
First Page ........................... $303.50
Multiple Transaction Filings (for each transaction) ....... $303.50
Termination Filings ............ $303.50
Each Additional Page ...........$1.00
Exceptions to First Page Normal Fee:
Employment Security Liens & Releases ...$15.00
Federal Liens and Releases ............ $16.00
Assignment of Deed of Trust ...... $18.00
Resignation & Appointment of Successor Trustee ....... $18.00
Appointment of Trustee and Substitution of Trustee ....... $18.00
Wage Liens & Releases .............. $18.00
Water-Sewer District Liens & Releases ...... $18.00
State, County & City Liens & Releases ... $18.00
Each Additional Page to any of these documents .... $1.00
Copy Requests and Miscellaneous Fees:
Certified Copy 1st Page .............. $3.00
Regular Copy 1st Page ................ $1.00
Each Additional Page ................. $1.00
Map Copy 1st Page ..................... $5.00
Each Additional Page .................. $3.00
Search of Records (Per Hour -- 1 hour minimum) .... $8.00
Administering Oath .......... $2.00
Taking Affidavit (With or without Seal) ...$2.00
Non-Standard Document has an additional fee to normal recording fees ............. $ 50.00. A signed Cover Sheet is required
Fees are subject to change without notice.
Document Formatting Requirements
- Documents should be submitted on white paper, either size 8.5x11 or 8.5x14 inches. The font size should be no smaller than 8 point.
- Documents should have a 3 inch margin at the top of the first page. This area is reserved for the recorder. Subsequent margins should be at least 1 inch.
- On the first page, the following information must be listed: Title, Reference Number, Grantor, Grantee, Legal description of the property, and Assessor's Parcel Number. If this information is not on the first page, the document must have a cover sheet. The cover sheet must meet margin requirements. It will be charged as an additional page.
- On the first page in the top left corner, the return name and address should be given. When giving the return address information on the first page, it may be given in the following format: "When Recorded Return To: NAME AND ADDRESS."
- The names of the grantor and grantee must be on the first page. If additional names are used, the first page should give the page number of where the names are located in the document.
- The legal description on the first page can be abbreviated, which means lot, block, plat, or section, township, range, and quarter/quarter section. The first page should give a page reference that indicates where the full legal description is located in the document, if applicable.
- The first page of the document should contain reference numbers of documents assigned or released with reference to the document page number where additional references can be found, if applicable.
- The assessor's parcel number should be set forth separately from the legal description or other text.
- All fields must be completed, legible, and capable of being imaged. "See attached" is not acceptable.
- Attachments such as stapled, taped, or glued notary blocks are not acceptable.
- When an instrument, except those submitted by government agencies, is presented to the recording office, it may not contain full social security numbers, a date of birth associated with a particular person, or the maiden name of a person's parent so as to be identified with a particular person.
- A document can be submitted to be recorded with an "emergency clause." If doing so, the following statement should be used on the cover page or first page: "I am requesting an emergency nonstandard recording for an additional fee as provided in RCW 36.18.010. I understand that the recording processing requirements may cover up or otherwise obscure some part of the text of the original document."
- Every deed shall be in writing, signed by the parties bound by it, and acknowledged by the parties by someone authorized to take acknowledgements.
- No instrument of sale or conveyance evidencing a sale subject to the tax shall be accepted by the county auditor for filing or recording until the tax shall have been paid and the verification of payment affixed thereto; in case the tax is not due on the transfer, the instrument shall not be so accepted until suitable notation of such fact has been made on the instrument by the treasurer.