Cabell County Recorder Information

About Cabell County Recorder

The County Clerk is responsible for recording and maintaining records for all real properties located in Cabell County.

Recording Fees

According to West Virginia Code 59-1-10, the fee to record a deed of conveyance (with or without a plat), deed of trust or a Memorandum of Deed of Trust is $32 for the first five pages and $1 for each additional page.

A preservation $1.00 fee is added to every recorded instrument over 19 pages, each additional 10 pages add another $1.00

Recording Fee Examples: Deed without consideration,
Deed of Trust & Fixture Filing

# of Pages / Pages 1-5 / Pages > 5 / Preservation Fee / Total Fees
1.........................$32.00...............$0.00....................$0.00.................$32.00
2.........................$32.00...............$0.00....................$0.00.................$32.00
3.........................$32.00...............$0.00....................$0.00.................$32.00
4.........................$32.00...............$0.00....................$0.00.................$32.00
5.........................$32.00...............$0.00....................$0.00.................$32.00
6.........................$32.00...............$1.00....................$0.00.................$33.00
7.........................$32.00...............$1.00....................$0.00.................$33.00
8.........................$32.00...............$1.00....................$0.00.................$33.00
9.........................$32.00...............$1.00....................$0.00.................$33.00
10.......................$32.00...............$1.00....................$0.00.................$33.00
11.......................$32.00...............$1.00....................$0.00.................$33.00
12.......................$32.00...............$1.00....................$0.00.................$33.00
13.......................$32.00...............$1.00....................$0.00.................$33.00 etc.

If consideration is paid, a housing fee of $20 is due with every deed recorded.

All documents not listed are $12
extra $1.00 per page after 5 pages.
A preservation $1.00 fee is added to every recorded instrument over 19 pages, each additional 10 pages add another $1.00
Plus - Archives Fee depending on number of pages.

Recording Fee Examples: Assignment, Assumed Name, Certificate of Inc, Change of Name, Execution, Financing Statement, Plat or Map, Judgment, Land Contract, Leases, Limited Partnership, Lis Pendens, Living Trust, Mechanics Lien, Miscellaneous, Power of Attorney, Release, Right of Way, Settlement, Statutory Lien, Subordination Agreement, Substitute Trustee

# of Pages / Pages 1-5 / Pages > 5 / Preservation Fee / Total Fees
1.........................$12.00.............$0.00.................$0.00....................$12.00
2.........................$12.00.............$0.00.................$0.00....................$12.00
3.........................$12.00.............$0.00.................$0.00....................$12.00
4.........................$12.00.............$0.00.................$0.00....................$12.00
5.........................$12.00.............$0.00.................$0.00....................$12.00
6.........................$12.00.............$1.00.................$0.00....................$13.00
7.........................$12.00.............$1.00.................$0.00....................$13.00 etc.

Pages with printing on both sides will count as two pages.

The rate of the combined state and county excise tax is $5.50 for each $1,000 of value and is payable upon recording. The payment of the tax is evidenced by the affixing of documentary stamps on the document. Please check with the county clerk's office.

Copies are $1.50 for the first two pages and $1 for each additional page. To certify a copied document costs an additional $1 (per document).

Document Formatting Requirements

* A document must be signed by the grantor and acknowledged by the grantor, or proved by two witnesses before the clerk of the county court.

* Any contract, deed, deed of trust, or any instrument which secures payment of a debt, must set forth at the time of execution and delivery thereof, the name and address of the beneficial owner of the debt secured by the instrument.

* At the end of the instrument, provide the name of the person who prepared the document. The name should be printed, typewritten, or stamped in a legible manner. An instrument will be in compliance with this if it states "This instrument was prepared by (name)."

* A survey document that is intended to be used in the transfer of real property, prepared by a licensed surveyor and filed with a county clerk should have the licensed surveyor's signature and seal or stamp affixed thereto.

* Use white 8.5 x 11 inch paper and a legible font. Originals or certified copies may be recorded. Printing should be single-sided only. A page that contains double-sided printing will be charged as two pages.

* Provide a legal description of the real property.

* The grantee's name and address should be provided in an instrument of conveyance.


Transfer Tax and Declaration of Value

A Declaration of Value should be added to the face of or at the end of the deed for any deed that has taxes due. This Declaration is to be signed by the grantor.

Deeds must specifically state the reason for exemption; otherwise, the Transfer Tax Fee will be charged.

Every deed recorded requires a completed Sales Listing Form to be attached.