Otero County Statement of Authority Forms (Colorado)
All Otero County specific forms and documents listed below are included in your immediate download package:
Statement of Authority Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included document last reviewed/updated 4/16/2024
Statement of Authority Guide
Line by line guide explaining every blank on the form.
Included document last reviewed/updated 12/29/2023
Completed Example of the Statement of Authority Form
Example of a properly completed form for reference.
Included document last reviewed/updated 4/18/2024
The following Colorado and Otero County supplemental forms are included as a courtesy with your order.
How long does it take to get my forms?
Forms are available immediately after submitting payment.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Colorado or Otero County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
How do I get my forms, are they emailed?
Forms are NOT emailed to you. Immediately after you submit payment, the Otero County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be sent to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance.
What type of files are the forms?
All of our Otero County Statement of Authority forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Can the Statement of Authority forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Otero County that you need to transfer you would only need to order our forms once for all of your properties in Otero County.
Are these forms guaranteed to be recordable in Otero County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Otero County including margin requirements, content requirements, font and font size requirements.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
- Otero County
Including:
- Cheraw
- Fowler
- La Junta
- Manzanola
- Rocky Ford
- Swink
A statement of authority is used by a partnership, corporation, government agency, LLC, or other entity who is not an individual to evidence the entity's existence and the identity of the person(s) authorized to act on behalf of the entity [1]. The statement of authority in the State of Colorado is governed by Section 38-30-172 of the Revised Statutes (2016).
Under C.R.S. 38-30-108.5(1), "A trust may acquire, convey, encumber, lease, or otherwise deal with any interest in real ... property in the name of the trust." A statement of authority is recorded alongside a conveyance of interest in real property to a trust; it is executed by the person(s) authorized to hold the title on behalf of the trust -- in this case, the trustee(s).
In addition to listing the name and type of the entity (trust, in this case) and the identity of any persons authorized to execute instruments affecting title to real property on its behalf (trustee), the statement of authority specifies the state, country, or other governmental authority under whose laws it was formed (Colorado) [2]. The document also provides the mailing address of the entity so that the assessor knows where to send tax statements for the property [3].
The statement can also describe limitations, if any, of the trustee's authority to bind the entity; the absence of any listed in the statement of authority serves as prima facie evidence that none exist [4]. The statement may also contain any other matters concerning the manner in which the entity deals with interests in real property.
The statement of authority is signed by the trustee(s) named in the document and acknowledged before a notary public before it is recorded in the county in which the subject real property is situated [5]. Since the document affects an interest in real property, a legal description, including the commonly known address, should be included to distinguish the subject property; use the same legal description on the deed conveying the interest to the trust.
[1] C.R.S. 2-4-401(8)
[2] C.R.S. 38-30-172(2)(b)
[3] http://jeffco.us/assessor/faqs/property-description-department-faqs/what-is-a-statement-of-authority,-and-why-do-you-want-us-to-record-one-/
[4] C.R.S. 38-30-172(5)
[5] C.R.S. 38-30-108.5(2)
(Colorado Statement of Authority Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Otero County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Otero County Statement of Authority form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
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David W.
May 4th, 2024
Great examples on how to fill out the quitclaim deed, but no info on how to fill out the cover sheet.
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Malissa B.
May 1st, 2024
Fast response and quick delivery love it!
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Michael L.
April 25th, 2024
Professional, simple. Very good.
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Craig H.
August 18th, 2022
Awesome service! It was so quick and easy.
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Christy Z.
July 18th, 2019
Very thorough forms received and very quick service. Thank You!
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Danna F.
May 29th, 2020
VERY INFORMATIVE
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Rosalinda R.
January 4th, 2023
THESE FORMS ARE JUST WHAT I NEEDED, SHORT AND TO THE POINT. EXCELLENT QUESTIONS FOR MY NEED. THAK YOU!!!!
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Clint E.
September 3rd, 2020
Good value. I like not only getting the forms, but also the instructions and examples the forms came with
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Faith D.
April 26th, 2023
That was really nice to use! Just don't have a computer but will go get copies. Thank you for being there.
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Jerri S.
February 28th, 2019
Very helpful. Print out go to court house spent less then 15 minutes there and done! Thanks will use again.
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Richard W.
May 25th, 2023
Very happy I tried your service/product. The quit deed forms were excepted by the register of deeds with no issue. Thank You
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GISELLE G.
May 26th, 2022
Quick and easy. I will definitely use this services again.
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Anna C.
March 14th, 2022
While I don't know if my filing will be accepted which is the penultimate test, I was happy with the product.
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Ted D.
August 17th, 2020
Very good/user friendly
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Viola G.
July 7th, 2022
Some of the forms I ordered didn't have enough space for all of the information, but were useful as a guide for creating what I needed. Now I'll be trying the e-recording to see how that goes.
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