Hamilton County Quitclaim Deed (Corporation Grantor) Form

Iowa measures a corporation's deed against a question no individual's deed raises: whether the transfer would leave the corporation without a significant continuing business activity. Iowa Code section 490.1202 makes shareholder approval turn on that answer, and this quitclaim deed gives it a numbered section of its own, beside the board action behind the conveyance.

The approval question a corporate deed records

Section 490.1202 reaches a sale, lease, exchange, or other disposition of assets outside those described in Iowa Code section 490.1201, and calls for shareholder approval where the disposition would leave the corporation without a significant continuing business activity. A conclusive test in the corporation's favor rests on a retained business activity worth at least a quarter of total assets and a quarter of pretax income or of revenues. A parcel sold out of a working company sits on one side of that line; the last real estate of a company closing down sits on the other.

Section 2 holds both entries, the board action authorizing the conveyance and the shareholder approval where one is called for, and the conveyance section recites that the deed rests on them. The recital states the authority relied on; the resolution stays in the minute book, and a certified copy of it, or a secretary's certificate, is prepared separately and is not part of this package.

One corporation, one officer, one certificate

The form recites exactly one grantor, a corporation, with the state or other jurisdiction of incorporation on a line of its own, so a company chartered outside Iowa is carried as readily as an Iowa one. One signature line follows, for the officer signing on the corporation's behalf, with a printed name line and a title line beneath it, and then one certificate in the representative capacity short form of Iowa Code section 9B.16, whose blank names the individual, the authority, and the party on whose behalf the record was signed. No spousal relinquishment block is printed, because Iowa Code section 561.13 conditions a homestead conveyance on the execution of the owner's spouse and a corporation has neither spouse nor homestead. The form is not set up for two corporations, an individual grantor, a limited liability company, or a fiduciary signer.

Records in this shape appear when a corporation releases its interest in a vacated alley beside its plant, when a company closing down passes its last parcel to a buyer, and when one clears a record interest left behind by a restructuring.

What a quitclaim out of a corporation passes

The operative words track Iowa Code section 558.19, where the statutory verb is quitclaim and the statutory scope is all the interest of the grantor. Quality of title is not addressed, which is the character of a quit claim deed, or corporate quitclaim deed as it is also searched: mortgages, easements, covenants, assessments, and unpaid taxes ride along.

A tax section that names corporations twice

Iowa charges eighty cents for each five hundred dollars of consideration above the first five hundred, and Iowa Code section 428A.4 lets an excepted instrument record on a signed statement of the exception instead of payment. Section 8 is that statement, and two grounds in Iowa Code section 428A.2 speak to corporations directly. Subsection 14 covers instruments resulting from a corporate merger, consolidation, or reorganization, on the condition that the deed states that fact on its face, so the fact goes in Section 8. Subsection 15 covers deeds between a family corporation and its stockholders in an incorporation or a corporate dissolution. The example travels the taxable road, where $210,000.00 of consideration yields $335.20 of tax.

What the recorder reads first

Iowa Code section 331.606B keeps the top three inches of the opening page clear for the recording stamp, and the items an instrument of conveyance carries below that band print in labeled blocks: who prepared the deed, with a telephone number; the taxpayer who will receive the tax statements, with a full mailing address; and where the recorded original goes back. Under the title sits the statutory no condition sentence of Iowa Code section 558.69, and under the officer's signature a printed name, a rejection ground rather than a fee item for documents dated on or after July 1, 2009.

The purchase delivers three files: the fillable blank deed, a completed example prepared as a Dubuque County sale by an Iowa corporation, and a plain language guide to the sections, signing, tax, and recording. The materials are informational and are not legal advice.