New Mexico Forms

Valencia County Personal Representative Deed Form

Valencia County Personal Representative Deed Form

Valencia County Personal Representative Deed Form

Fill in the blank form formatted to comply with all recording and content requirements.

Document Last Validated 8/8/2025
Valencia County Personal Representative Deed Guide

Valencia County Personal Representative Deed Guide

Line by line guide explaining every blank on the form.

Document Last Validated 7/31/2025
Valencia County Completed Example of the Personal Representative Deed Document

Valencia County Completed Example of the Personal Representative Deed Document

Example of a properly completed form for reference.

Document Last Validated 4/11/2025

All 3 documents above included • One-time purchase • No recurring fees

Immediate Download • Secure Checkout

Important: Your property must be located in Valencia County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Valencia County Clerk
Address:
444 Luna Ave / PO Box 969
Los Lunas, New Mexico 87031

Hours: 8:00am to 5:00pm M-F

Phone: (505) 866-2073

Recording Tips for Valencia County:
  • Ask if they accept credit cards - many offices are cash/check only
  • Verify all names are spelled correctly before recording
  • Recording fees may differ from what's posted online - verify current rates
  • Avoid the last business day of the month when possible
  • Have the property address and parcel number ready

Cities and Jurisdictions in Valencia County

Properties in any of these areas use Valencia County forms:

  • Belen
  • Bosque
  • Bosque Farms
  • Jarales
  • Los Lunas
  • Peralta
  • Pueblo Of Acoma
  • Tome

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Valencia County

How do I get my forms?

Forms are available for immediate download after payment. The Valencia County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Valencia County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Valencia County including margin requirements, content requirements, font and font size requirements.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Valencia County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Valencia County?

Recording fees in Valencia County vary. Contact the recorder's office at (505) 866-2073 for current fees.

Questions answered? Let's get started!

Transferring a Decedent's Realty in New Mexico

Probate is the court-supervised process of settling a decedent's (deceased person's) estate and distributing his or her assets according to the provisions of a will or pursuant to laws of intestate succession.

New Mexico is one of 18 states as of the time of this writing to adopt the Uniform Probate Code, a nationally-recommended set of laws governing the probate process. The Uniform Probate Code is codified at Chapter 45 of the New Mexico Statutes.

Probate of an estate takes place in the probate court of the New Mexico county wherein the decedent resided at the time of death. Contested cases may be brought before the district court.

When a decedent leaves property titled in his or her name individually, such property is subject to probate. Any realty the decedent held as a tenant in common must also pass through probate. If the decedent's estate includes realty not situated in the county where the estate is administered, NMSA 1978, 45-1-404 provides that a notice of administration be filed in the county wherein any ancillary real property is situated.

The Uniform Probate Code also addresses non-probate transfers of property (codified in New Mexico at NMSA 1978, 45-6-101 through 45-6-417). Property held with a survivorship interest, in a trust, or with a beneficiary designation (such as a recorded transfer on death deed) transfers outside of probate. A surviving spouse in New Mexico who occupied a homestead as community property with his/her spouse may also avoid probate by filing an affidavit of transfer of title to homestead under NMSA 1978, 45-3-1205.

The first step of probate is making application for appointment as personal representative (PR), who is the fiduciary in charge of settling and distributing the estate; administration of the estate cannot begin until the court authorizes a personal representative.

Depending on the testacy status of the decedent (whether the decedent died with a will), the personal representative may alternately be referred to as an executor or an administrator. An executor is someone named by the decedent to carry out the provisions of his or her will, while an administrator is a person selected by the probate court when the decedent dies without a will or the will does not name an executor of the estate.

NMSA 1978, 45-3-203 establishes the priority of persons to be appointed PR of a decedent's estate, with the executor named in the decedent's will having highest priority. If the decedent died without a will, the surviving spouse has the highest priority to serve, followed by the intestate decedent's heirs. A person petitioning the court to serve as an estate's administrator must obtain waivers from each person with a higher priority to serve, if applicable.

To officially begin administration, the court issues letters appointing the PR. When the decedent dies intestate (without a will), these are called letters of administration. When the decedent dies testate (with a will), these are called letters testamentary. The letters act as proof that the personal representative named within is the acting and qualified PR, enabling him to act on behalf of the decedent's estate and carry out the duties of administration.

The Uniform Probate Code establishes rules for providing notice to heirs and creditors of a probated estate. Once appointed, the PR must provide notice of appointment to heirs and devisees within 10 days (NMSA 1978, 45-3-705). A devisee (or beneficiary) is anyone listed in the decedent's will to receive assets from the estate. An heir is anyone entitled to an intestate decedent's property. Statutes also require the PR to provide notice to creditors to file claims on the estate within 4 months of the publication of such notice (45-3-801).

Among a PR's duties is to collect the decedent's assets and take inventory of the estate; file applicable income and estate taxes; pay the decedent's debts and the costs of estate administration; and, finally, distribute the remaining assets to the heirs or devisees. The allotted shares of heirs in an intestate estate are outlined at NMSA 1978, 45-2-101 through 45-2-104.

The PR may have to petition the district court to partition an estate when multiple heirs or devisees are entitled to undivided interests in realty. The court may make partition or direct the PR to sell property that "cannot be partitioned without prejudice...and which cannot conveniently be allotted to any one party" (NMSA 1978, 45-3-911).

In New Mexico, a PR deed is an instrument that conveys title from the decedent to a devisee, heir, or purchaser, typically with special warranty covenants. The special warranty deed is a statutory form in New Mexico, codified at NMSA 1978, 47-1-44(5). By offering a fiduciary deed with special warranty covenants, the PR covenants with the grantee that the premises conveyed are free from encumbrances made by the grantor, and that the grantor will warrant and defend the grantee's title against the lawful claims arising by, through, or under the grantor, but against no other persons (47-1-38).

To successfully distribute real property to successors in interest, whether they be devisees listed in the decedent's will or heirs entitled by laws of intestate succession, the PR must confirm the successor's title through executing and recording a personal representative's deed. Some title companies may require that a court order be entered before transferring a decedent's property.

When the grantee is an heir or devisee and the conveyance is made with no consideration, the PR deed may be alternately referred to as a deed of distribution. The deed, recorded in the clerk's office wherein the subject realty is located, serves as "conclusive evidence that the distributee has succeeded to the interest of the estate in the distributed assets, as against all interested persons" (NMSA 1978, 45-3-908). An interested person is an heir, devisee, or other beneficiary or creditor having a property right in or a claim against the decedent's estate (45-1-201(26)).

A PR deed names the authorized executor or administrator of the estate as the grantor, along with details about the probated estate, including the decedent's name, the county of probate, the cause number assigned to the estate by the probate court, and the PR's date of appointment. As with other transfers of real property, it requires the grantee's name, address, and vesting information, and contains a complete legal description of the subject parcel, along with parcel identifier, and a recitation of the source of title. Detail any restrictions or agreements associated with the premises. Whether the PR executes the deed to a distributee or to a purchaser, the instrument must comply with New Mexico's standards for form and content of instruments pertaining to interests in realty. The authorized personal representative must sign in the presence of a notarial official before recording the deed in the appropriate county clerk's office.

Because New Mexico is a nondisclosure state, certain types of personal information, including the consideration exchanged in a transfer of property, are withheld from public record. Most transfers require a Real Property Transfer Declaration Affidavit, which details the relevant sales information. This affidavit must be filed with the assessor's office within 30 days of recording the deed. If the deed conveys title to a purchaser, include a statement of consideration paid for the transfer and an accompanying New Mexico real property transfer declaration affidavit. Note that transfers made to effect a court-ordered partition or establish a distribution from an estate are exempt from the affidavit requirement (NMSA 1978, 7-38-12.1(D)).

The information provided here is not a substitute for legal advice. Consult an attorney with questions regarding personal representative's deeds and probate procedures in New Mexico, as each situation is unique.

(New Mexico PRD Package includes form, guidelines, and completed example)

Important: Your property must be located in Valencia County to use these forms. Documents should be recorded at the office below.

This Personal Representative Deed meets all recording requirements specific to Valencia County.

Our Promise

The documents you receive here will meet, or exceed, the Valencia County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Valencia County Personal Representative Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4578 Reviews )

Kayreen B.

April 24th, 2023

Very happy with my experience with using Deeds.com! Especially easy to use with the sample page of what a form looks like filled out. saved a lot of money and it worked!

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Ken C.

October 20th, 2020

I did a Beneficiary Deed, package came with all forms and instructions. Recorder accepted first time. Ken C

Reply from Staff

Thank you for your feedback Ken. We really appreciate it.

Chad S.

April 1st, 2019

GREAT SERVICE. A MUST HAVE FOR EVERY REAL ESTATE TRANSACTION!!THANK YOU FOR PROVIDING SUCH A CONVIENIENT EASY TO UNDERSTAND SERVICE.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

David R.

January 11th, 2019

Great source of all required legal documents and supplements.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Kari G.

July 15th, 2021

The service was prompt and attentive to my questions. I would've just appreciated a heads up that I also needed to contact the county directly (and provide contact info) to receive a certified copy of the document (Notice of Commencement) in order to submit the certified copy to the Building Department. This was an extra step that I haven't had to complete before using another eRecording service. Even if this extra step is a result of the county's system. I would still have expected a head's up (since there wasn't any info regarding this on the county's site for eRecording).

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

BAHMAN B.

April 20th, 2020

Very good experience.

Reply from Staff

Thank you!

Roger M.

January 9th, 2019

Great package it was nice to be able to get everything required for recording this deed in one place.

Reply from Staff

Thanks Roger, we appreciate your feedback.

John W.

January 9th, 2019

The forms were easy to acquire and easy to use

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Gladys F.

September 21st, 2020

The process was very friendly and easy to use. I appreciated the status updates as well as clear instructions on what was needed to get the file ready for recording.

Reply from Staff

Thank you!

Cynthia D.

May 22nd, 2021

It turned out I didn't need the information was taken care of by my husband. Thank you.

Reply from Staff

Thank you!

April M.

May 1st, 2020

It was a very easy and quick site to use. Not to big of a fan price wise. But it gave me what I needed in a hurry. So all and all I'd definitely use this site again. Thank you!

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

CHARMAINE G.

August 10th, 2022

Would have paid double for these forms. Thankfully there are professionals making these things, I would have surely messed it up if I tried to do it myself based on my incorrect preconceived ideas.

Reply from Staff

Thank you!

Craig L.

October 14th, 2020

Fast and easy and saved me $240. What's not to like? Five stars.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Ronald C.

October 2nd, 2019

Easy to navigate and very concise

Reply from Staff

Thank you!

Megan L.

July 25th, 2022

Explanation of all forms is simple and easy to understand. The forms are made in accordance to my state. This website is easy to use and navigate.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!