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Recorder Office
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Valencia County Clerk
About the Valencia County Clerk
Land records in Valencia County are recorded by the County Clerk. The office is held by Mike Milam.
Online document viewing and printing are currently unavailable, and new online account setups cannot be processed. There is a one hour time limit per individual/company for title searches on the public computers.
Checked September 2026 against official publications. Sources: Clerk - Valencia County · NMSA 1978 § 14-8-15, Payment of fees; disposition (Justia)
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| All documents | $25.00 flat (per document, 1-10 index entries) |
|---|
Other charges
| Copies, per page | $1.00 |
|---|---|
| Certification | $2.50 |
StatewideIf a document being filed or recorded contains more than ten entries to the county recording index, the county clerk collects an additional fee of $25.00 for each additional block of ten or fewer entries to the county recording index from the document (NMSA 1978, § 14-8-15(C)). Of each $25.00 fee, $18.00 is deposited in the county general fund and $7.00 in the county clerk recording and filing fund (§ 14-8-15(E)).
Military discharge papers: recording free; certified copies free.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide)
Checked September 2026 against official publications. Sources: Fiscal Impact Report, SB 160 (2008), New Mexico Legislature · Recording and Filing - Valencia County · 2025 New Mexico Statutes § 14-8-15 (Justia)
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
Documents must be legible and reproducible after being scanned and filmed. All recordings must be the original document.
Forms filed along with a transfer
- Residential Property Transfer Declaration Affidavit Statewide County Assessor (form approved by the Taxation and Revenue Department)Presenting for recording a deed, real estate contract or memorandum of real estate contract transferring an interest in real property classified as residential property for property taxation purposes; filed with the county assessor within thirty days of the date of filing with the county clerk
Submitting documents
| In person | Accepted |
|---|---|
| By mail | Accepted |
| Electronic recording | Accepted |
| eRecording through Deeds.com | Available for this office |
| How recorded documents come back | Documents recorded in person are returned to the customer immediately; the original of a mailed document is mailed back after it is added to the database. |
Checked September 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Recording and Filing - Valencia County · 2024 New Mexico Statutes § 7-38-12.1 (Justia) · Simplifile - eRecording in Valencia County
Report an error or send an update
Help improve the information for Valencia County, New Mexico. Recorder staff and the public may report an error, suggest an update, or request a special message.
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Deeds.com Resources & Services
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How to Get a Copy of Your Deed
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Deeds.com eRecording
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Recorder Office
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Valencia County Clerk
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Supplemental Document Resources
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