Ottawa County Memorandum of Trust Form

Last validated July 17, 2026 by our Forms Development Team

Ottawa County Memorandum of Trust Form

Ottawa County Memorandum of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.

Document Last Validated 6/29/2026
Ottawa County Memorandum of Trust Guide

Ottawa County Memorandum of Trust Guide

Line by line guide explaining every blank on the form.

Document Last Validated 7/17/2026
Ottawa County Completed Example of the Memorandum of Trust Form

Ottawa County Completed Example of the Memorandum of Trust Form

Example of a properly completed form for reference.

Document Last Validated 7/13/2026

All 3 documents above included • One-time purchase • No recurring fees

Immediate Download • Secure Checkout

Important: Your property must be located in Ottawa County to use these forms. Documents should be recorded at the office below.

Where to Record Your Documents

Ottawa County Clerk

Address:
Courthouse - 102 East Central, Suite 103
Miami, Oklahoma 74354-7008

Hours: 9:00 to 5:00 M-F

Phone: (918) 542-3332

Recording Tips for Ottawa County:
  • Verify all names are spelled correctly before recording
  • White-out or correction fluid may cause rejection
  • Make copies of your documents before recording - keep originals safe
  • Consider using eRecording to avoid trips to the office

Cities and Jurisdictions in Ottawa County

Properties in any of these areas use Ottawa County forms:

  • Afton
  • Bluejacket
  • Cardin
  • Commerce
  • Fairland
  • Miami
  • North Miami
  • Picher
  • Quapaw
  • Wyandotte

View Complete Recorder Office Guide

Hours, fees, requirements, and more for Ottawa County

How do I get my forms?

Forms are available for immediate download after payment. The Ottawa County forms will be in your account ready to download to your computer. An account is created for you during checkout if you don't have one. Forms are NOT emailed.

Are these forms guaranteed to be recordable in Ottawa County?

Yes. Our form blanks are guaranteed to meet or exceed the applicable formatting requirements used for recording in Ottawa County, including margin requirements, font requirements, and other layout standards. This guarantee applies to formatting, not to the legal sufficiency of information entered by the user or the suitability of a form for a particular transaction.

Can I reuse these forms?

Yes. You can reuse the forms for your personal use. For example, if you have multiple properties in Ottawa County you only need to order once.

What do I need to use these forms?

The forms are PDFs that you fill out on your computer. You'll need Adobe Reader (free software that most computers already have). You do NOT enter your property information online - you download the blank forms and complete them privately on your own computer.

Are there any recurring fees?

No. This is a one-time purchase. Nothing to cancel, no memberships, no recurring fees.

How much does it cost to record in Ottawa County?

Recording fees in Ottawa County vary. Contact the recorder's office at (918) 542-3332 for current fees.

Questions answered? Let's get started!

In Oklahoma, the memorandum of trust is codified at 60 O.S. 175.6a. Executed by a trustee, the memorandum of trust is a recorded document pertaining to real property acquisitions and transfers by an express private trust.

An express private trust refers to any trust that is "created with the settlor's express intent, usually declared in writing," and is not a business trust [1]. In a trust arrangement, a settlor conveys property to another person (the trustee) to be held for a third (the beneficiary). The trust is administered pursuant to the terms of a written document executed by the settlor. This document, called the trust instrument, designates the trustee and trust beneficiaries and outlines the provisions of the trust and the scope of the trust's assets. In some cases, the trust instrument may be recorded, but it is generally a private document.

In lieu of providing parties outside of the trust arrangement with the full trust instrument, a trustee may provide a memorandum when entering into real property transactions. The memorandum is an abstract of the trust instrument that is recorded when the trust acquires real property or when the trustee is conveying real property held in the trust. The document contains only essential information about the trust, allowing the settlor to keep his estate plans and other information irrelevant to the transaction at hand private. It is similar to a certification of trust (under the Uniform Trust Code), the major difference being that the certification is generally not recorded.

There are differences of opinion among title examiners on when a memorandum is required [2]. Oklahoma Title Standard 15.2 states that when real property is transferred to or by the name of a trustee as trustee of a named express private trust, a memorandum of trust is not required. Where a settlor makes a conveyance to a trust using the trust's name alone as the grantee, the Title Standards require a memorandum of trust (see also 60 O.S. 175.6a) [3].

The memorandum of trust provides the name of the trust and the name and address of each trustee of the trust, as well as the date the trust was created. Because the document pertains to real property, a legal description of the parcel subject to the transaction for which the memorandum is being recorded may be required.

A memorandum of trust is sometimes recorded alongside a conveyance by trustee as part of the deed as evidence of the trust's existence and the trustee's authority (as the trust instrument is generally not a matter of public record). The form should be signed by the trustees of a trust in the presence of a notary public before recording in the county in which the real property is located.

Consult a lawyer with questions about express private trusts and memoranda of trust in Oklahoma.


[1] Black's Law Dictionary, 8th ed.
[2] http://www.jhbpc.com/Estate-Planning-In-Depth/memotrust.htm
[3] http://eppersonlaw.com/wp-content/uploads/2013/05/1-ORIGINAL-2016-TES-HANDBOOK-Final-160111.pdf

(Oklahoma MOT Package includes form, guidelines, and completed example)

Important: Your property must be located in Ottawa County to use these forms. Documents should be recorded at the office below.

This Memorandum of Trust meets all recording requirements specific to Ottawa County.

Our Promise

The documents you receive here are guaranteed to meet or exceed the applicable Ottawa County recording format requirements. If there is a rejection caused by our formatting, we will correct the issue or refund your payment. This guarantee applies to document formatting only and does not extend to information entered by the user, the selection of the form, or the legal effect of the completed document.

Save Time and Money

Get your Ottawa County Memorandum of Trust form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4763 Reviews )

Jacqueline S.

May 4th, 2021

Outstanding service. The quit claim Deed form was great. Very easy to use and explained very clearly. Definitely recommend.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Elizabeth P.

October 20th, 2020

Perfect quitclaim form. Easy to fill in with the required information and all the required information has a place (no easy feat in our county!). It is helpful that they include exhibit pages for larger blocks of information (our legal is 2 pages long). Great job folks!

Reply from Staff

Thank you for the kind words Elizabeth. Have an amazing day!

Terry S.

March 23rd, 2022

Worked well for us except for not being able to edit. Got it completed and recorded with the county clerk! Having the instructions and example made it easy!

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Niranjan C.

August 24th, 2021

Whole process was very easy and quick. Forms were easy to fill, examples were quite appropriate. Recommended.

Reply from Staff

Thank you!

Shawn B.

November 17th, 2021

Deeds.com support is very quick and responsive. Would use again and recommend to others in need of e-recording.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Steven N.

November 7th, 2024

I was introduced to Deeds.com from my title company. I wanted the title company to do a courtesy recording for me and they suggested Deeds.com. Best suggestion in a while. The interface to use the website was seemlessly easy. The communication with the service staff was thorough and prompt. After the initial verification process (which the photo app was a little tricky), everything was easy. Will use them again.

Reply from Staff

Your feedback is greatly appreciated. Thank you for taking the time to share your experience!

Stephen S.

March 18th, 2021

This is awesome. Making sure not only that everything is worded correctly but also formatted correctly is great. Thank you.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

DIANE S.

June 6th, 2020

I received my report pretty quick! Had info that I needed. Thank you!

Reply from Staff

Thank you!

Priscilla M.

December 30th, 2020

Instructions are easy to follow which make filling out the forms easy and simple. I would definitely recommend Deeds.com.

Reply from Staff

Thank you!

Goran L.

August 1st, 2020

Fast and convenient.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Andre W.

June 24th, 2020

I was very please with their professionalism and dedication. The young lady that was working with me was AWESOME. i could not thank her enough.

Reply from Staff

Thank you!

Magdy G.

July 13th, 2020

Very fast and efficient service. Everything was done online. Did not need any help.

Reply from Staff

Thank you!

curtice c.

September 30th, 2022

I bought the Transfer on Death Deed documents. Great product and the accompanying example and guides were great.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Karen L.

June 14th, 2022

Form is easy to complete but has a crowded look upon printing. I would put more returns between paragraphs to make it easier to read.

Reply from Staff

Thank you for your feedback. We really appreciate it. Have a great day!

Myron M.

June 30th, 2020

This is what we need and it was very helpful and easy to fill out. Thanks

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!