Ottawa County Trustee Deed Form (Oklahoma)
All Ottawa County specific forms and documents listed below are included in your immediate download package:
Trustee Deed Form
Fill in the blank form formatted to comply with all recording and content requirements.
Included Ottawa County compliant document last validated/updated 10/8/2024
Trustee Deed Guide
Line by line guide explaining every blank on the form.
Included Ottawa County compliant document last validated/updated 11/18/2024
Completed Example of the Trustee Deed Document
Example of a properly completed form for reference.
Included Ottawa County compliant document last validated/updated 9/27/2024
The following Oklahoma and Ottawa County supplemental forms are included as a courtesy with your order:
When using these Trustee Deed forms, the subject real estate must be physically located in Ottawa County. The executed documents should then be recorded in the following office:
Ottawa County Clerk
Courthouse - 102 East Central, Suite 103, Miami, Oklahoma 74354-7008
Hours: 9:00 to 5:00 M-F
Phone: (918) 542-3332
Local jurisdictions located in Ottawa County include:
- Afton
- Bluejacket
- Cardin
- Commerce
- Fairland
- Miami
- North Miami
- Picher
- Quapaw
- Wyandotte
How long does it take to get my forms?
Forms are available immediately after submitting payment.
How do I get my forms, are they emailed?
Immediately after you submit payment, the Ottawa County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.
What does "validated/updated" mean?
This indicates the most recent date when at least one of the following occurred:
- Updated: The document was updated or changed to remain compliant.
- Validated: The document was examined by an attorney or staff, or it was successfully recorded in Ottawa County using our eRecording service.
Are these forms guaranteed to be recordable in Ottawa County?
Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Ottawa County including margin requirements, content requirements, font and font size requirements.
Can the Trustee Deed forms be re-used?
Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Ottawa County that you need to transfer you would only need to order our forms once for all of your properties in Ottawa County.
What are supplemental forms?
Often when a deed is recorded, additional documents are required by Oklahoma or Ottawa County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
What type of files are the forms?
All of our Ottawa County Trustee Deed forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
Do I need any special software to use these forms?
You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
Do I have to enter all of my property information online?
No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
Can I save the completed form, email it to someone?
Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
Are there any recurring fees involved?
No. Nothing to cancel, no memberships, no recurring fees.
Oklahoma Conveyances of Real Property to and from Express Trusts
The Oklahoma Trust Act, codified at 60 O.S. 175.1 et seq., governs express trusts in the State of Oklahoma (60 O.S. 175.3(F)). An express trust is one "created with the settlor's express intent, usually declared in writing," and is sometimes referred to as a direct trust or declared trust.
Real property may be titled in the name of a trust, an arrangement whereby one person (the settlor; also called a trustor or grantor) conveys title to another person (the trustee) for the benefit of a third (the beneficiary). The various methods of creating a trust in Oklahoma are specified at 60 175.6, and include a transfer made during the settlor's lifetime to a trustee either for the settlor or for a third person (60 175.6(B)). In this type of trust, called an inter vivos (living) trust, the roles of settlor, trustee, and beneficiary are sometimes combined in one individual, on the condition that the settlor cannot also be the sole beneficiary (see 60 175.6(A)). Testamentary trusts, specified by a will to take effect upon the settlor's death, are another option (60 O.S. 175.3(C)).
In Oklahoma, a trust containing real property is invalid without "a written instrument subscribed by the trustor" and witnessing its existence (60 O.S. 175.6(F)). The trust instrument establishes the terms of the trust, enumerates the trust's assets, designates the trustee and the trustee's powers and restrictions, and identifies the trust beneficiaries. While this document is generally unrecorded to maintain privacy, a settlor may record a trust instrument pertaining to real property, particularly when he wishes to give notice to the public of restrictions on the trustee's powers (60 O.S. 175.45(c)).
To convey real property into trust, the settlor executes and records a deed, granting title to the trustee as representative of the trust. The property should be titled in the name the trustee, referencing the trust and execution date of the trust instrument. A memorandum of trust under 60 O.S. 175.6a may be required. See 60 O.S. 156 for problems arising with conveyances into trust, and consult a lawyer with questions.
Once the trustee holds legal title to the property, he is presumed to have all the powers of an individual person holding absolute title unless specified otherwise by the trust instrument (60 O.S. 161, 171). This includes the specific power "to sell real or personal property at public auction or at private sale for cash" (60 O.S. 175.24(A)(2)). In order to convey real property from the trust, the trustee must execute a deed.
The trustee's deed is descriptively named for the granting party, rather than for the type of warranty conveyed (as in a "warranty deed" or "special warranty deed"). The form of a transfer from a representative is generally the same as a statutory deed, with wording varying slightly depending on the type of warranty of title the grantor wishes to convey.
In Oklahoma, a warranty deed, codified at 16 O.S. 40, conveys title with the broadest warranty, guaranteeing that the grantor has not already conveyed the property to someone else; that the property is free from encumbrances apart from those already disclosed; and that the grantor will warrant and defend the title against the claims of all persons. A grant deed transfers title with only the first two warranties listed above. A special warranty provides a lesser warranty, guaranteeing title only against defects arising during the period of the grantor's ownership. A quitclaim deed offers no warranty and merely transfers any interest a grantor may have in the property.
Trustees in Oklahoma generally convey real property from a trust using a special warranty deed, due to the fact that the trustee may not have knowledge of the condition of the title prior to the property's conveyance into trust. It is important to consult a lawyer in determining what level of warranty, if any, is appropriate to convey, as this has significant legal consequences for both the grantor and the grantee.
In any case, the transfer instrument should meet the same requirements for form and content of any instrument pertaining to real property. In the granting clause, the deed should name the trustee, trust, and the trust instrument date, and give the grantee's name, address, and vesting information. The deed should also list the consideration paid for the transfer; the consideration (or the value of the property conveyed) will determine the amount of documentary stamp tax paid. The deed must also include a legal description of the real property being conveyed. Additional documentation, such as a memorandum of trust, may be required (60 175.6a).
All instruments relating to real property must be signed by the granting party in the presence of a notary public before they are recorded in the county in which the subject property is situated.
Consult a lawyer with questions regarding real property transfers to and from trusts in Oklahoma.
(Oklahoma TD Package includes form, guidelines, and completed example)
Our Promise
The documents you receive here will meet, or exceed, the Ottawa County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.
Save Time and Money
Get your Ottawa County Trustee Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.
4.8 out of 5 - ( 4442 Reviews )
Shihei W.
December 12th, 2024
Loved every step of the process, from the detail explanation of the services/products provided, to the inclusive packet that comes with my purchase of the trust certification form.
Your feedback is greatly appreciated. Thank you for taking the time to share your experience!
Jamie P.
December 9th, 2024
Got it next business day in the morning. Saved me phone call and perhaps a trip to courthouse. Very pleased.
Your satisfaction with our services is of utmost importance to us. Thank you for letting us know how we did!
Ben C.
December 8th, 2024
Easy and Quick,Thanks
Thank you for your feedback. We really appreciate it. Have a great day!
Carolyn D.
March 18th, 2022
The sight provided exactly what I needed and was easy to use. I was able to download the type of Deed I used and was completely satisfied with the website.
Thank you!
Maricela N.
May 5th, 2021
very easy and quick to get all the forms needed! Thank you!
Thank you for your feedback. We really appreciate it. Have a great day!
Michael S.
July 11th, 2019
So far, I'm happy with my experience. I'm still reviewing the guide for the docs I downloaded. Including the guide for the docs is indeed a plus.
Thank you Michael, we really appreciate your feedback.
Sheilah C.
November 24th, 2020
So far very good. I will know more when I complete the forms and submit them.
Thank you!
Ismael I.
April 10th, 2019
The service was fast and outstanding. Thank you.
Thank you!
Celestine U.
February 24th, 2020
Very well done
Thank you!
Bennie W.
January 9th, 2021
I used the Quitclaim form. The form was easy to complete without using the example or guide. $21 was a fair price compared to paying a lawyer.
Thank you for your feedback. We really appreciate it. Have a great day!
David S.
September 2nd, 2020
It was as I suspected. Very useful.
Thank you for your feedback. We really appreciate it. Have a great day!
Kathy B.
November 24th, 2020
Works easy enough and good directions on the form, however no help when I got locked out. Had to do a completely new account name and email address.
Thank you!
Leslie S.
February 12th, 2020
The site was quick and easy to find information I needed. It also provided extra paperwork that would assist me.
We appreciate your business and value your feedback. Thank you. Have a wonderful day!
Roberta M.
February 21st, 2022
I found a lot of useful information regarding the Lady Bird Deed and feel it will serve my needs as opposed to a Revocable
Living
Trust. The information was easy to understand and very helpful. The forms seem easy to complete and I plan to get them notarized and filed at the courthouse very soon.
Thank you for your feedback. We really appreciate it. Have a great day!
Janice W.
October 10th, 2020
So easy to follow the directions and get what you need. Simple Quick and Easy.' I am very pleased with the outcome.
Thank you!