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Tennessee - Polk County Administrator Deed Form

All Polk County specific forms listed below are included in your immediate download:


Polk County Administrator Deed Form Page 1

Administrator Deed Form - Polk County

Fill in the blank form formatted to comply with all recording and content requirements.
Included document last updated 3/9/2021


Polk County Administrator Deed Guide Page 1

Administrator Deed Guide - Polk County

Line by line guide explaining every blank on the form.
Included document last updated 2/25/2021


Polk County Completed Example of the Administrator Deed Document Page 1

Completed Example of the Administrator Deed Document - Polk County

Example of a properly completed form for reference.
Included document last updated 3/12/2021


*The Following Tennessee and Polk County supplemental forms are included as a courtesy with your order.


Affidavit of Value

Affidavit of Value

Unless the conveyance is exempt, this form is required. It includes instructions and a list of exemptions.


Notary Certificates

Notary Certificates

The supplemental forms in this section can be used as loose certificates by notaries in the state.


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Frequently Asked Questions:

  • How long does it take to get my forms?
    • Forms are available immediately after submitting payment.
  • What are supplemental forms?
    • Often when a deed is recorded additional documents are required by the state or local jurisdiction. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.
  • How do I get my forms, are they emailed?
    • After you submit payment you will see a page listing the forms you ordered with a download link to the pdf form file. You download the forms to your computer. You will also receive an email with a link to your download page in case you need it later.
  • What type of files are the forms?
    • All of our forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.
  • Can the forms be re-used?
    • Yes. You can re-use the forms for your personal use. For example, if you have more than one property in a given county that you need to transfer you would only need to order our forms once for all of your properties in that county.
  • Are these forms guaranteed to be recordable in Polk County ?
    • Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Polk County including margin requirements, content requirements, font and font size requirements.
  • Do I have to enter all of my property information online?
    • No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.
  • Can I save the completed form, email it to someone?
    • Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.
  • Do I need any special software to use these forms?
    • You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.
  • Are there any recurring fees involved?
    • No. Nothing to cancel, no memberships, no recurring fees.

Areas covered by these Administrator Deed Forms:

  • Polk County

Including:

  • Benton
  • Conasauga
  • Copperhill
  • Delano
  • Ducktown
  • Farner
  • Ocoee
  • Old Fort
  • Reliance
  • Turtletown

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What is the Tennessee Administrator Deed?

Use an administrator's deed to transfer title to a decedent's real property to a purchaser following a sale. An administrator's deed names the duly authorized and acting administrator of the estate of the deceased as the granting party. This is the person to whom the probate court has issued letters of administration.

Typically, administrators' deeds contain fiduciary covenants akin to those found in a special warranty deed, and the deed may even be indexed as a special warranty deed in the county land records. The warranty of title in a special (limited) warranty deed only covers the period that the grantor held title to the property, along with covenants that the grantor is lawfully seized and possessed of the property in fee simple and has a good right to convey it, and that the property is unencumbered, unless noted on the face of the deed.

A sale of realty from the decedent's estate may be required when the decedent's personal property is insufficient to pay the estate's debts. A petition of the court for a decree of sale is required before an administrator can make a sale (T.C.A. 30-2-402). The court may order a sale if there is sufficient evidence, upon hearing, that the land should be sold.
Fiduciary deeds follow the same formalities as any deed affecting title to real property, which include a legal description of the subject parcel, the parcel and map numbers assigned by the taxing authority, and a recitation of the grantor's source of title. In addition, the deed notes whether the subject parcel is improved or unimproved property. Any restrictions on the property should be noted on the face of the deed.

Instruments in Tennessee also require an oath of value (T.C.A. 67-4-409(a)). On any type of warranty deed, the oath reflects the consideration made for the transfer or what was given for the transfer, or the value of the property, whichever is greater. This oath is made and signed by the grantee or the grantee's buyer or agent, typically at the time of recording, as directed by the document's preparer. Conveyance tax is levied based on the amount reflected in the oath of consideration and is due upon recording.

Record deeds and instruments relating to real property in the Register of Deeds' office of the county where the subject land is situated. Instruments affecting interests in real property must meet state and county requirements for form and content, and should reflect the preparer's name and address, the property tax address, and signature of the granting party, made in the presence of a notary public. Include any requisite documentation with the deed, which may include a certificate of probate, certified copies of a will, and/or related probate orders.

The information provided here is not a substitute for legal advice and does not address specific probate situations. Consult an attorney licensed in the State of Tennessee with questions regarding administrators' deeds and probate procedures in that state, as each situation is unique.

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Save Time and Money

Get your Polk County Administrator Deed form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties.

Our Promise

The documents you receive here will meet, or exceed, the Polk County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

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