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Polk County, Tennessee

Recorder Offices


Polk County Register of Deeds

Courthouse - 6239 Highway 411, Rm 211 / PO Box 293, Benton, Tennessee 37307

8:30am to 4:30pm M-F

Phone: (423) 338-4537


Supplemental Documents

Register of Deeds

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Tennessee - Polk County Recorder Information

The Register of Deeds is responsible for recording and maintaining records for real property located in Polk County.

Recording Fees

To record a warranty deed, quit claim deed, deed of trust, amendment, lease, restriction, agreement, lien, and judgment, the fee is $5 per page. There is a $2 computer fund charge. The minimum amount charged to record one of the above-mentioned items is $10.

When state tax is paid for a recorded document, there is a $1 probate fee.

Realty transfer tax rate: $3.70 per $1000 of value or consideration. This is collected on all conveyance documents, unless an exemption is claimed.

Examples:
DEEDS
$5.00 per page ($10.00 minimum)
$3.70 per thousand
$1.00 cerk fee - if tax paid
$2.00 data processing fee

TRUST DEEDS
$5.00 per page ($10.00 minimum)
$1.15 per thousand (first $2,000 exempt)
$1.00 clerk fee - if tax paid

RELEASE DEEDS
$5.00 per page ($10.00 minimum)
$2.00 data processing fee
$5.00 per additional references

ASSIGNMENTS
$5.00 per page ($10.00 minimum)
$1.15 per thousand (if new money)
$2.00 data processing fee
$1.00 clerk fee - if tax paid
$5.00 per additional references

Contact the county's Register of Deeds directly for more information on recording fees and payment methods.

Document Formatting Requirements

* Documents can be submitted on 8.5 x 11 inch white paper or 8.5 x 14 inch white paper. Submit originals or certified copies of originals.

* The first page needs to have a top margin of 3 inches, a bottom margin of 3 inches, and 1 inch side margins. All other margins can be 1 inch.

* All proper parties must sign the document and have their signatures notarized. The notary acknowledgment must have the names of the parties who have signed the document, the signature of the notary, a notary seal, a corporate or individual acknowledgment, the date of acknowledgment, and the notary expiration date.
* Deeds must contain a recital designating the deed, will, court decree, or other source from which the grantor received the equitable interest. If the source of equitable interest is a deed or other previously recorded instrument, the new document shall give the type of instrument, office, book, and page number. If no
such instrument has been recorded, this shall be stated on the deed.

* Include the name and address of the property owner, as well as the name and address of the person or entity responsible for the payment of real property taxes.

* The name and address of the preparer of the instrument should be on the first page.

* At the end of the legal description of the property, include the name, license number, and address of the surveyor who prepared the boundary survey from which the description was prepared.

* Include the tax assessor's parcel number of the property.

* A notarized Oath of Consideration must also be filled out. This form needs to be signed and submitted with the deed as an attachment.