Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Polk County Register of Deeds
About the Polk County Register of Deeds
Land records in Polk County are recorded by the Register of Deeds. The office is held by Kile “Bo” Swafford.
Online property records are available by subscription or per image.
Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Register of Deeds - Polk County, TN · CTAS: Register of Deeds Legal Issues (2023)
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $10.00 for the first 2 pages, $5.00 each additional page (page size not to exceed 8½" x 14") |
|---|---|
| Mortgages and deeds of trust | $10.00 for the first 2 pages, $5.00 each additional page |
| Releases and satisfactions | $10.00 for the first 2 pages, $5.00 each additional page |
| Other standard documents | $10.00 for the first 2 pages, $5.00 each additional page (per document other than UCC, plats, military discharges) |
Added at recording
| Data processing fee | $2.00 Each instrument recorded or filed, except UCC instruments; T.C.A. § 8-21-1001(c) |
|---|---|
| Tax receipt fee | $1.00 Each receipt issued for transfer or indebtedness taxes; T.C.A. § 67-4-409(d)(3) |
StatewideEach instrument in a document beyond the first: $5.00. Each plat, map or survey: $15.00; certified copy of a plat, map or survey: $5.00. Military discharges are recorded at no charge. A county may adopt, by two-thirds vote of its legislative body, a $2.00 electronic filing submission fee for each document recorded through its county e-filing portal. Private act recording fees above general law are superseded.
Paying the office
| Accepted | Credit card, Debit card |
|---|
Transfer tax
Realty transfer tax. Thirty-seven cents (37¢) per one hundred dollars ($100). The tax is collected when the document is recorded. (statewide, T.C.A. § 67-4-409(a)(1))
StatewideThe transfer tax is based on the consideration for the transfer or the value of the property, whichever is greater, and the register collects it. The actual consideration or value must be stated under oath on the face of the instrument. A separate tax of eleven and one-half cents (11.5¢) on each one hundred dollars ($100) of indebtedness is levied on the recording of mortgages, deeds of trust and other instruments evidencing an indebtedness; it does not apply to the first $2,000 of indebtedness (T.C.A. § 67-4-409(b)). Such instruments must contain the statement "Maximum principal indebtedness for Tennessee recording tax purposes is $______."
On amendments, assignments or modifications, the maximum indebtedness statement enters only the amount of increase, if any. Any modification 60 days old is subject to a $250 penalty in addition to the mortgage tax, only in the event of an increase in indebtedness.
Checked October 2026 against official publications. Sources: Register of Deeds - Polk County, TN · Polk County Register of Deeds Requirements To Record Documents · Tennessee Code § 8-21-1001 (2024) - Registers · Tennessee Code § 67-4-409 (FindLaw)
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | Not to exceed 8½" x 14" (statewide, T.C.A. § 8-21-1001(b)(3)) |
|---|---|
| Return address required | Yes |
| Prepared-by statement required | Yes (statewide, T.C.A. § 66-24-115) |
| Grantee address required | Yes (statewide, T.C.A. § 66-24-114) |
| Tax statement mailing address required | Yes (statewide, T.C.A. § 66-24-114) |
| Parcel number required | Yes (statewide, T.C.A. § 66-24-122) |
StatewideThe register may refuse to register a writing that is illegible or cannot be legibly reproduced unless an affidavit stating that the writing is the best available original is attached. The register may refuse a writing substantially in a language other than English unless an affidavit with a complete English translation is attached.
Documents should state the source of title: the last book and page and the type of document by which the property was conveyed. Assignments, releases, and amended or modified instruments give the book and page of the source document. Refiled documents state on the front page the reason for re-filing. Corrected documents must be re-signed and re-acknowledged or be attached to a scrivener's affidavit. All signatures must be notarized, and signatures must be identical to the names shown and in the acknowledgement.
Submitting documents
| Electronic recording | Accepted |
|---|
Show the order in which documents are to be recorded.
Checked October 2026 against the sources below. Some of them are not official publications, so confirm with the recorder's office. Sources: Register of Deeds - Polk County, TN · Polk County Register of Deeds Requirements To Record Documents · Tennessee Code § 8-21-1001 (2024) - Registers · Tennessee Code § 66-24-115 (2024) - Name of preparer of instrument · CTAS e-Li: Name and Address of Owner and Taxpayer · CTAS e-Li: Parcel Identification Number · CTAS e-Li: Legibility/Language
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Not available through Deeds.com
Deeds.com does not currently offer eRecording in Polk County. Contact the recorder's office about its submission options.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Polk County Register of Deeds
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
For help with Deeds.com products, services, or your account. This does not contact the recorder's office.
Contact Deeds.com