Botetourt County Deed of Trust and Promissory Note Form (Virginia)

All Botetourt County specific forms and documents listed below are included in your immediate download package:

Deed of Trust Form

Botetourt County Deed of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Botetourt County compliant document last validated/updated 5/22/2025

Deed of Trust Guidelines

Botetourt County Deed of Trust Guidelines

Line by line guide explaining every blank on the form.
Included Botetourt County compliant document last validated/updated 6/6/2025

Completed Example of the Deed of Trust

Botetourt County Completed Example of the Deed of Trust

Example of a properly completed form for reference.
Included Botetourt County compliant document last validated/updated 12/16/2024

Promissory Note Form

Botetourt County Promissory Note Form

Note that is secured by the Deed of Trust.
Included Botetourt County compliant document last validated/updated 5/30/2025

Promissory Note Guidelines

Botetourt County Promissory Note Guidelines

Line by line guide explaining every blank on the form.
Included Botetourt County compliant document last validated/updated 6/19/2025

Completed Example of the Promissory Note Document

Botetourt County Completed Example of the Promissory Note Document

Example of a properly completed form for reference.
Included Botetourt County compliant document last validated/updated 6/4/2025

Subordination Agreements

Botetourt County Subordination Agreements

Used to place priority on claim of debt. Included are 4 clauses for unique situations. If needed, add to Deed of Trust as an addendum or rider.
Included Botetourt County compliant document last validated/updated 4/15/2025

Annual Accounting Statement

Botetourt County Annual Accounting Statement

Mail to borrower for fiscal year reporting. (A request for payoff information under this section may be made one time within a 12-month period without charge) (6.2-418)
Included Botetourt County compliant document last validated/updated 4/30/2025

When using these Deed of Trust and Promissory Note forms, the subject real estate must be physically located in Botetourt County. The executed documents should then be recorded in the following office:

Botetourt Clerk of Circuit Court

Courthouse - 1 W Main St / PO Box 219, Fincastle, Virginia 24090-0219

Hours: Monday - Friday 8:30am to 4:30pm

Phone: (540) 473-8274

Local jurisdictions located in Botetourt County include:

  • Blue Ridge
  • Buchanan
  • Cloverdale
  • Daleville
  • Eagle Rock
  • Fincastle
  • Glen Wilton
  • Oriskany
  • Roanoke
  • Troutville

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Botetourt County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Botetourt County using our eRecording service.
Are these forms guaranteed to be recordable in Botetourt County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Botetourt County including margin requirements, content requirements, font and font size requirements.

Can the Deed of Trust and Promissory Note forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Botetourt County that you need to transfer you would only need to order our forms once for all of your properties in Botetourt County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Virginia or Botetourt County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Botetourt County Deed of Trust and Promissory Note forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

A Deed of Trust (DOT), is a document that conveys title to real property to a trustee as security for a loan until the grantor (borrower) repays the lender according to terms defined in an attached promissory note. It's similar to a mortgage but differs in that mortgages only include two parties (borrower and lender).
In the Commonwealth of Virginia, a Deed of Trust is the most commonly used instrument to secure a loan. Foreclosure can be done non-judicially, saving time and expense. This process is called a Trustee Sale.
There are three parties in this Deed of Trust:
1- The Grantor (Borrower)
2- Beneficiary (Lender) and a
3- Trustee (Neutral Third Party) (Our guidelines will show how to choose a Trustee at little to no cost)
Basic Concept. The Trustor (Borrower) conveys property title to a Trustee (Neutral Party). A Trustee or beneficiary/Lender can take an action against any person for damages.

Due on Sale Clause: It allows the lender to call or modify the loan if the borrower conveys/sells the property. ("Notice - The debt secured hereby is subject to call in full or the terms thereof being modified in the event of sale or conveyance of the property conveyed.") Required format where (any loan is secured by a mortgage or deed of trust on real property comprised of one- to four-family residential dwelling units.) (VA. Revised Statutes 6.2-417)

These forms are flexible, they can be used for financing residential property, agricultural property, rental property, condominiums, and or small office buildings, with or without existing liens and encumbrances.

A "Special Provisions" section is included for any information specific to your transaction.

The Promissory Note offers options of financing, conventional installments, or installments combined with a balloon payment, common with Owner Financing transactions. Late Charges and Default rates are set within.
(Any lender or seller may impose a late charge for failure to make timely payment of any installment due on a debt, whether installment or single maturity, provided that such late charge does not exceed five percent of the amount of such installment payment and that the charge is specified in the contract between the lender or seller and the debtor.) (6.2-400 (B))

In addition to any other remedies available to Lender if this Note is not paid in full at the Maturity Date, Borrowers shall pay to Lender an Overdue Loan Fee, which fee shall be due at the time this Note is otherwise paid in full. The "Overdue Loan Fee" shall be determined based upon the outstanding principal balance of this Note as of the Maturity Date and shall be:
(a) one percent (1.0%) Of such principal balance if the Note is paid in full on or after thirty (30) days after the Maturity Date but less than sixty (60) days after the Maturity Date, or
(b) two percent (2.0%) of such principal balance if the Note is paid in full on or after sixty (60) days after the Maturity Date.

A Deed of Trust secured by a Promissory Note that includes stringent default terms, can be advantageous to the Lender and favorable to Owner Financing.

(Virginia DOT Package includes forms, guidelines, and completed examples) For use in the Commonwealth of Virginia only.


Our Promise

The documents you receive here will meet, or exceed, the Botetourt County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Botetourt County Deed of Trust and Promissory Note form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

4.8 out of 5 - ( 4564 Reviews )

Michael G.

July 14th, 2025

Very helpful and easy to use

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JAMES D.

July 10th, 2025

Slick as can be and so convenient.rnrnWorked like a charm

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MARY LACEY M.

June 30th, 2025

Great service! Recording was smooth and swiftly performed. Deeds.com is an excellent service.rn

Reply from Staff

We are delighted to have been of service. Thank you for the positive review!

A. S.

February 27th, 2019

First, I am glad that you gave a blank copy, an example copy, and a 'guide'. It made it much easier to do. Overall I was very happy with your products and organization... however, things got pretty confusing and I have a pretty 'serious' law background in Real Estate and Civil law. With that said, I spent about 10+ hours getting my work done, using the Deed of Trust and Promissory note from you and there were a few problems: First, it would be FANTASTIC if you actually aligned your guide to actually match the Deed or Promissory Note. What I mean is that if the Deed says 'section (E)' then your guide shouldn't be 'randomly' numbered as 1,2,3, for advice/instructions, but should EXACTLY match 'section (E)'. Some places you have to 'hunt' for what you are looking for, and if you did it based on my suggestion, you wouldn't need to 'hunt' and it would avoid confusion. 2nd: This one really 'hurt'... you had something called the 'Deed of Trust Master Form' yet you had basically no information on what it was or how to use it. The only information you had was a small section at the top of the 'Short Form Deed of Trust Guide'. Holy Cow, was that 'section' super confusing. I still don't know if I did it correctly, but your guide says only put a return address on it and leave the rest of the 16 or so page Deed of Trust beneath it blank... and then include your 'Deed of Trust' (I had to assume the short form deed that I had just created) as part of it. I had to assume that I had to print off the entire 17 page or so title page and blank deed. I also had to assume that the promissory note was supposed to be EXHIBIT A or B on the Short Form Deed. It would be great if someone would take a serious look at that short section in your 'Short Form Deed of Trust Guide' and realize that those of us using your products are seriously turning this into a county clerk to file and that most of us, probably already have a property that has an existing Deed... or at least can find one in the county records if necessary... and make sure that you make a distinction between the Deed for the property that already exists, versus the Deed of Trust and Promissory note that we are trying to file. Thanks.

Reply from Staff

Thank you for your feedback. We'll have staff review the document for clarity. Have a great day!

David M.

March 8th, 2023

Fast, reliable, up to date service that I've used several times in the past and will continue to use in the future.

Reply from Staff

We appreciate your business and value your feedback. Thank you. Have a wonderful day!

Judy C.

February 13th, 2019

Both sets of deeds were complete and easy to understand. Both states accepted the forms to transfer property.

Reply from Staff

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Rico J.

November 3rd, 2021

Plenty of great information.

Reply from Staff

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Jeane W.

April 13th, 2024

I needed to add my partner to my warranty deed and deeds.com made it easy to understand what form I needed, attached a great explanation of the form and a sample of the form filled out. Couldn't be happier. In fact I'm researching a Revocable Transfer on Death Deed now and they've given me the confidence to rewrite my own will on my own.

Reply from Staff

Your feedback is greatly appreciated. Thank you for taking the time to share your experience!

Terrance S.

April 6th, 2020

I'd say 5 stars. Thank you.

Reply from Staff

Thank you!

Veda J.

September 11th, 2020

Good Work!

Reply from Staff

Thank you!

Patricia W.

October 1st, 2020

The technology and service was excellent. The content was too limited. I was seeking to find out about 61b deeds on the property and that was not provided.

Reply from Staff

We appreciate your feedback Patricia.

Paul M.

July 1st, 2021

Great site! Got what I needed and I'm not the brightest bulb in the box when it comes to this interwebz stuff.

Reply from Staff

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Paul R.

May 19th, 2021

So far, so good. Great looking site.

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Thank you!

Johnna G.

March 15th, 2021

Fantastic experience. Deeds.com worked with me on any corrections required by the county. Filing was super easy.

Reply from Staff

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Jayne S.

August 24th, 2023

Very prompt and excellent service!

Reply from Staff

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