Russell County Deed of Trust and Promissory Note Form (Virginia)

All Russell County specific forms and documents listed below are included in your immediate download package:

Deed of Trust Form

Russell County Deed of Trust Form

Fill in the blank form formatted to comply with all recording and content requirements.
Included Russell County compliant document last validated/updated 5/22/2025

Deed of Trust Guidelines

Russell County Deed of Trust Guidelines

Line by line guide explaining every blank on the form.
Included Russell County compliant document last validated/updated 6/6/2025

Completed Example of the Deed of Trust

Russell County Completed Example of the Deed of Trust

Example of a properly completed form for reference.
Included Russell County compliant document last validated/updated 12/16/2024

Promissory Note Form

Russell County Promissory Note Form

Note that is secured by the Deed of Trust.
Included Russell County compliant document last validated/updated 5/30/2025

Promissory Note Guidelines

Russell County Promissory Note Guidelines

Line by line guide explaining every blank on the form.
Included Russell County compliant document last validated/updated 6/19/2025

Completed Example of the Promissory Note Document

Russell County Completed Example of the Promissory Note Document

Example of a properly completed form for reference.
Included Russell County compliant document last validated/updated 6/4/2025

Subordination Agreements

Russell County Subordination Agreements

Used to place priority on claim of debt. Included are 4 clauses for unique situations. If needed, add to Deed of Trust as an addendum or rider.
Included Russell County compliant document last validated/updated 4/15/2025

Annual Accounting Statement

Russell County Annual Accounting Statement

Mail to borrower for fiscal year reporting. (A request for payoff information under this section may be made one time within a 12-month period without charge) (6.2-418)
Included Russell County compliant document last validated/updated 4/30/2025

When using these Deed of Trust and Promissory Note forms, the subject real estate must be physically located in Russell County. The executed documents should then be recorded in the following office:

Russell County Circuit Court Clerk

53 E Main St / PO Box 435, Lebanon, Virginia 24266-0435

Hours: 8:30 to 4:30 M-F

Phone: (276) 889-8023

Local jurisdictions located in Russell County include:

  • Castlewood
  • Cleveland
  • Dante
  • Honaker
  • Lebanon
  • Rosedale
  • Swords Creek

How long does it take to get my forms?

Forms are available immediately after submitting payment.

How do I get my forms, are they emailed?

Immediately after you submit payment, the Russell County forms you order will be available for download directly from your account. You can then download the forms to your computer. If you do not already have an account, one will be created for you as part of the order process, and your login details will be provided to you. If you encounter any issues accessing your forms, please reach out to our support team for assistance. Forms are NOT emailed to you.

What does "validated/updated" mean?

This indicates the most recent date when at least one of the following occurred:

  • Updated: The document was updated or changed to remain compliant.
  • Validated: The document was examined by an attorney or staff, or it was successfully recorded in Russell County using our eRecording service.
Are these forms guaranteed to be recordable in Russell County?

Yes. Our form blanks are guaranteed to meet or exceed all formatting requirements set forth by Russell County including margin requirements, content requirements, font and font size requirements.

Can the Deed of Trust and Promissory Note forms be re-used?

Yes. You can re-use the forms for your personal use. For example, if you have more than one property in Russell County that you need to transfer you would only need to order our forms once for all of your properties in Russell County.

What are supplemental forms?

Often when a deed is recorded, additional documents are required by Virginia or Russell County. These could be tax related, informational, or even as simple as a coversheet. Supplemental forms are provided for free with your order where available.

What type of files are the forms?

All of our Russell County Deed of Trust and Promissory Note forms are PDFs. You will need to have or get Adobe Reader to use our forms. Adobe Reader is free software that most computers already have installed.

Do I need any special software to use these forms?

You will need to have Adobe Reader installed on your computer to use our forms. Adobe Reader is free software that most computers already have installed.

Do I have to enter all of my property information online?

No. The blank forms are downloaded to your computer and you fill them out there, at your convenience.

Can I save the completed form, email it to someone?

Yes, you can save your deed form at any point with your information in it. The forms can also be emailed, blank or complete, as attachments.

Are there any recurring fees involved?

No. Nothing to cancel, no memberships, no recurring fees.

A Deed of Trust (DOT), is a document that conveys title to real property to a trustee as security for a loan until the grantor (borrower) repays the lender according to terms defined in an attached promissory note. It's similar to a mortgage but differs in that mortgages only include two parties (borrower and lender).
In the Commonwealth of Virginia, a Deed of Trust is the most commonly used instrument to secure a loan. Foreclosure can be done non-judicially, saving time and expense. This process is called a Trustee Sale.
There are three parties in this Deed of Trust:
1- The Grantor (Borrower)
2- Beneficiary (Lender) and a
3- Trustee (Neutral Third Party) (Our guidelines will show how to choose a Trustee at little to no cost)
Basic Concept. The Trustor (Borrower) conveys property title to a Trustee (Neutral Party). A Trustee or beneficiary/Lender can take an action against any person for damages.

Due on Sale Clause: It allows the lender to call or modify the loan if the borrower conveys/sells the property. ("Notice - The debt secured hereby is subject to call in full or the terms thereof being modified in the event of sale or conveyance of the property conveyed.") Required format where (any loan is secured by a mortgage or deed of trust on real property comprised of one- to four-family residential dwelling units.) (VA. Revised Statutes 6.2-417)

These forms are flexible, they can be used for financing residential property, agricultural property, rental property, condominiums, and or small office buildings, with or without existing liens and encumbrances.

A "Special Provisions" section is included for any information specific to your transaction.

The Promissory Note offers options of financing, conventional installments, or installments combined with a balloon payment, common with Owner Financing transactions. Late Charges and Default rates are set within.
(Any lender or seller may impose a late charge for failure to make timely payment of any installment due on a debt, whether installment or single maturity, provided that such late charge does not exceed five percent of the amount of such installment payment and that the charge is specified in the contract between the lender or seller and the debtor.) (6.2-400 (B))

In addition to any other remedies available to Lender if this Note is not paid in full at the Maturity Date, Borrowers shall pay to Lender an Overdue Loan Fee, which fee shall be due at the time this Note is otherwise paid in full. The "Overdue Loan Fee" shall be determined based upon the outstanding principal balance of this Note as of the Maturity Date and shall be:
(a) one percent (1.0%) Of such principal balance if the Note is paid in full on or after thirty (30) days after the Maturity Date but less than sixty (60) days after the Maturity Date, or
(b) two percent (2.0%) of such principal balance if the Note is paid in full on or after sixty (60) days after the Maturity Date.

A Deed of Trust secured by a Promissory Note that includes stringent default terms, can be advantageous to the Lender and favorable to Owner Financing.

(Virginia DOT Package includes forms, guidelines, and completed examples) For use in the Commonwealth of Virginia only.


Our Promise

The documents you receive here will meet, or exceed, the Russell County recording requirements for formatting. If there's an issue caused by our formatting, we'll make it right and refund your payment.

Save Time and Money

Get your Russell County Deed of Trust and Promissory Note form done right the first time with Deeds.com Uniform Conveyancing Blanks. At Deeds.com, we understand that your time and money are valuable resources, and we don't want you to face a penalty fee or rejection imposed by a county recorder for submitting nonstandard documents. We constantly review and update our forms to meet rapidly changing state and county recording requirements for roughly 3,500 counties and local jurisdictions.

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MARY LACEY M.

June 30th, 2025

Great service! Recording was smooth and swiftly performed. Deeds.com is an excellent service.rn

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Robert F.

June 30th, 2025

Breeze.... It feels silly to hire an attorney to do this for just one beneficiary. Thanks.

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Pauline C.

June 29th, 2025

Everything that was stated to be included in my order was complete. Very satisfied

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Thuc P.

July 20th, 2021

Fast and good service. Very details in instructions.

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David M.

April 24th, 2019

Why is Dade County not listed for the Lady Bird Deed?

Reply from Staff

Because on November 13, 1997, voters changed the name of the county from Dade to Miami-Dade.

AMY J.

February 16th, 2022

Very easy user friendly thank you for that

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Linda W.

January 22nd, 2021

Fast service. From the time I sent my Quit Claim Deed to deeds.com, and six hours later my deed was recorded. It was painless, great convenience.

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Gregory K.

October 18th, 2021

Easy to work with. Fair price. Nice, efficient service. Would definitely use Deeds.com again for any legal documents.

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Pamela B.

May 29th, 2021

The process was not difficult but I don't think that it suited my needs.
There were several fields that were not applicable to me but I had to enter something to proceed.
I also filled out the other form and mailed it in with some documentation that the electronic service did not ask for.
Questions of my attempt are still unanswered. I hope I didn't waste time with this process. We shall see.
Thank you.

Reply from Staff

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Shaaron Z.

August 29th, 2019

So far, this is working well. However, I don't see a form to change name due to marriage.

Reply from Staff

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DAVID S.

January 16th, 2019

I was very impressed with the speed at which information was retrieved on my very first search. Unfortunately, the county we were looking for is behind times and has not digitized its information. I will be using Deeds.Com again and appreciate that I was not charged for no information being returned back. Thank You

David S

Reply from Staff

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Roy T.

April 3rd, 2020

Thank you for an easy to use system. I was able to find all the information I needed.

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Peter R.

February 26th, 2020

Great site makes this procedure easy to do,thanks

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Amy C.

September 23rd, 2020

Easy enough to use the forms. Will probably get them reviewed before recording just to be sure.

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Deborah B.

January 6th, 2019

Easy download, and super easy to fill out. Had them recorded Friday with zero issues. Recommended.

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