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The Probate Office is responsible for recording and maintaining real property records in Conecuh County.
Recording Fees
All instruments filed for recording in this office will be charged $3.00 per page plus a $5.00 indexing fee. There is an additional charge of $1.00 for every signature over two. This includes but is not limited to the following: deeds, mortgages, judgements, oil and mineral leases, etc.
Blanket assignments, cancellations, or power of attorney to cancel mortgages will be an extra $5.00 per reference.
Instruments pertaining to a grantor/grantee must have addresses listed on the document of both, also, the name of the person or firm which prepared the instrument. There are NO exceptions. In order to expedite the recording of these instruments, the amount paid or the appraised value should either be noted on the document or an adjoining letter.
Mortgage tax is computed on the amount financed at $1.50 per $1000.00 and always round up. Do not include finance charges. Renewals, extensions, and modifications require mortgage tax to be paid on amount listed on instrument.
Deed tax is computed at $1.00 per $1000.00 or .50 per $500.00, always round up. There is a .50 minimum.
Mineral tax is computed at .05 per net acre on leases and .15 per net acre on leases more than 10 years and on deeds where mineral acres are reserved. There is a $1.00 minimum.
Contracts carry a deed tax on the amount paid down and mortgage tax on the amount financed. If a deed is recorded at the same time as the mortgage, no deed tax is due of the mortgage is for the full amount.
Specific instruction is necessary when recording instruments in Conecuh County. Do not hesitate to call if there are questions. A self-addressed envelope will expedite the return of document.
Document Formatting Requirements
* The name and address of the person who prepared the document must be printed, stamped, or typed onto the document. This can be given in the following format: 'This instrument prepared by NAME and ADDRESS.'
* The names and mailing addresses of the grantors and grantees must be contained in the document.
* Documents of conveyance must list marital status of grantors.
* Certified copies of originals or originals are accepted for recording.
* Conveyances must be in writing, attested by two witnesses, and signed by the contracting party or his agent. If person is unable to sign his name, his name must be written for him with the words 'his mark' written next to it.
* Any instrument attempting to transfer any interest in land will not be recorded if the instrument describes the land by reference to a plat but does not have the plat attached to the instrument or if the instrument does not describe the plat book or office in which it is located. There must also be a legal description of the land by metes and bounds.
The Real Estate Sales Validation Form must be filed in accordance with Code of Alabama 1975, Section 40-22-1.