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The Office of the Clerk and Recorder is responsible for maintaining land records for real property located in San Miguel County.
Recording Fees
$13 for the first page of all recorded documents
$5.00 for each additional page ($10.00 for each additional page on documents larger than legal size)
Documentary fee: $.05 per $500 dollars of applicable sales consideration
The consideration amount must be clearly marked on the deed and the transfer declaration. Some documents may be exempt from this fee.
The consideration amount must be clearly marked on the deed and the transfer declaration.
Some documents may be exempt from the State Documentary fee, such as treasurer's deeds, public trustee's deeds, sheriff's deeds, and a PT certificate of purchase.
Fees are due upon recording. When sending multiple documents, send them in the order in which they are to be recorded. Include specific instructions as to what is being recorded and the number of pages in each document. Staples or paperclips can be used to indicate which pages constitute one document.
Document Formatting Requirements
* Use black ink on white 8.5 x 11 inch paper. Font size should be at least 10 point. The quality of a document and the text within it must be legible in order to be recorded. Poor quality documents produce poor quality public records.
* Provide top and bottom margins of at least 1 inch. Side margins should be at least 1/2 an inch. The recorder may refuse to file a document that does not meet these standards.
* Both the grantor and grantee connected to the property should be named in the document. The grantor must sign the deed and have his signature acknowledged.
* All deeds require a notation of the legal (mailing) address of the grantee. This address is used in mailing the property tax assessments and should be on the face of the deed. Submitters are required to verify the accuracy of this before recording.
* Provide an accurate and complete legal description of the real property being conveyed. If an instrument contains a newly created legal description, provide the name and address of the person who created the legal description.
* Immediately before or after the legal description, provide the street address or other comparable identifying numbers, if such address or numbers are displayed on the property. As an aid to identification, the document preparer can provide the assessor's parcel or schedule number pertaining to the property.
* The purchase price should be listed on the face of the deed.
* A return name and address should be written or typed on the back of a document or noted in the cover letter. A return envelope is not required, but it is appreciated.
Any conveyance document presented for recording shall be accompanied by the Colorado Real Property Transfer Declaration (TD-1000).