Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Richland County Clerk/Recorder
About the Richland County Clerk & Recorder
Land records in Richland County are recorded by the County Clerk & Recorder. The office is held by Amanda Troyer.
One-time searches are available through Tapestry; subscription billing is through Laredo Connect.
Checked October 2026 against official publications. Sources: County Clerk & Recorder - Richland County Illinois · Recorder - Richland County Illinois
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| All documents | $110.00 flat (standard document) |
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Other charges
| Document that does not meet the formatting standards | $161.00 per document when 8.5×14 or 11×17 document |
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| Additional names indexed | $1.00 each beyond the 20 included (each grantor or grantee name over 20) |
| Additional references or marginal notations | $1.00 each beyond the 5 included (each document reference (book/pages) over 5) |
| Copies, per page | $1.00 |
| Certification | $61.00 |
Fee schedule effective July 1, 2023.
StatewideCounties set a predictable fee schedule by ordinance or resolution, with one all-inclusive aggregate fee for each document class (deeds; leases; mortgages, including assignments, extensions, amendments, subordinations and mortgage releases; easements; nonstandard documents; miscellaneous; maps or plats). Fees may not be based on page count or other individual attributes of a document. Statutory minimum aggregate fee for each of these classes: $31 (a minimum $13 county fee plus the $18 Rental Housing Support Program State surcharge). The minimum for maps or plats is $50. A county may adopt an additional fee for a document that references more than 5 tax parcels or document numbers. Certified and non-certified copy fees may not exceed the highest document class recording fee.
Memorandum of judgments, articles of incorporation, UCCs, governmental documents, utilities and small estate affidavits are recorded at $91. Surveys and subdivision plats larger than 11 x 17: $212; three originals to be provided, one kept by the office. Additional charges: over 50 pages, $1.00 per page; over 10 legal descriptions, $1.00 each additional; no legal description, $1.00 each reference.
Transfer tax
Illinois Real Estate Transfer Tax. 50¢ for each $500 of value or fraction of $500 stated in the declaration required by Section 31-25. The tax is collected when the document is recorded. (statewide, 35 ILCS 200/31-10)
StatewideCounties may add a county real estate transfer tax at the rate of 25 cents for each $500 of value or fraction thereof stated in the declaration required by Section 31-25 of the Property Tax Code (55 ILCS 5/5-1031). The recorder or registrar of titles collects it before recording the deed or trust document. Home rule municipalities may levy their own transfer taxes. The amount of a mortgage remaining outstanding when real estate is transferred subject to it is not included in the basis.
Richland County fee schedule lists county revenue stamps at .50 cents per $1000 (county real estate transfer tax, 55 ILCS 5/5-1031). All deeds must be accompanied by a MyDec form and the amount of transfer tax.
Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-10 Imposition of tax · 55 ILCS 5/5-1031 County real estate transfer tax · Recorder - Richland County Illinois
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8.5 inches by 11 inches; graphic displays up to 11 inches by 17 inches (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
|---|---|
| Other margins | 0.5 in (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Ink and paper | Legibly printed in black ink by hand, type, or computer, on white paper of not less than 20-pound weight; signatures and dates may be in contrasting colors if they reproduce clearly (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Prepared-by statement required | Yes (statewide, 55 ILCS 5/3-5022) |
| Grantee address required | Yes (statewide, 55 ILCS 5/3-5026) |
| Tax statement mailing address required | Yes (statewide, 765 ILCS 5/35c) |
| Printed names under signatures required | Yes (statewide, 765 ILCS 5/35c) |
StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.
The office prefers the upper 1/3 of the first page be left blank. The fee schedule describes the blank area on a standard document as 3 ½ x 5 ½.
StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.
Forms filed along with a transfer
- PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of RevenueAt the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45
Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · Recorder - Richland County Illinois
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Not available through Deeds.com
Deeds.com does not currently offer eRecording in Richland County. Contact the recorder's office about its submission options.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Richland County Clerk/Recorder
Deeds.com Forms
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Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
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