Stephenson County Recorder Information, Illinois

Recorder Office

Contact the recorder's office directly for its records, copies, and recording requirements.

Stephenson County Clerk and Recorder

50 West Douglas, Suite 500, Freeport, Illinois 61032

Monday - Friday 8:30 a.m. - 4:30 p.m.

815-235-8289

recorder@stephensoncountyil.gov

Checked October 2026 against the office's own page.

Official website

Search recorded documents

About the Stephenson County Clerk and Recorder

Land records in Stephenson County are recorded by the County Clerk and Recorder. The office is held by Jazmin Wingert.

Copies of documents recorded after July 1992 are available through Tapestry; documents recorded before July 1992 are not on Tapestry.

Checked October 2026 against official publications. Sources: County Clerk and Recorder

Recording Fees

These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.

ALL DOCUMENTS MUST BE ORIGINALS OR CERTIFIED COPIES FOR RECORDING

STANDARD DOCUMENT: $85.00
* 8 " x 11" separate sheets -- if exhibit drawings or plats are attached -- no larger than 11" x 17"
* Document legibly printed in black ink, by hand, type, or computer -- signatures and dates may be in contrasting
colors if they will reproduce clearly
* Clear inch margin around the edges of all pages -- margins may be used for non-essential notations that will not
affect the validity of the document, including but not limited to form numbers, page numbers, and customer
notations
* 3" x 5" blank space in upper right corner of first page
* A page may not have anything affixed to it with tape, glue, staples etc.

RHSP EXEMPT STANDARD DOCUMENT $65.00
* The Rental Housing Support Program surcharge does not apply to public utility easements and other documents
recorded by Federal, State or local government agencies.

NON-STANDARD DOCUMENT: $95.00
* Any document failing to meet the requirements listed under STANDARD DOCUMENT. Examples of a "nonstandard document" are...
* A document that includes legal-size 8 " x 14") pages unless those pages are exhibit drawings or plats
* A document that creates a division of an existing Property Identification Number (PIN)
* A document with six or more Property Identification Number (PIN) references
* A document with six or more related document number references

RHSP EXEMPT NON-STANDARD DOCUMENT: $75.00
* The Rental Housing Support Program surcharge does not apply to public utility easements and other documents
recorded by Federal, State or local government agencies.
STATE TAX LIENS & RELEASES (additional names $1.00) $12.00
FEDERAL TAX LIENS & RELEASES (additional names $1.00) $12.00
PLATS -- must be at least 8 " x 14", but no larger than 30" x 35" $100.00
(1 original signed Mylar with Certificate of Survey & 3 copies)
Self-Addressed Stamp Envelopes are required with all documents
NO LEGAL ADVICE, OPINIONS, LEGAL DESCRIPTIONS OR SEARCHES WILL BE GIVEN BY THE
RECORDER STAFF EITHER IN PERSON OR BY TELEPHONE

*CERTIFIED COPY SAME AS FOR RECORDING
All other copies $1.00 per page

Please provide a self address envelope for the return of your documents.

No refunds will be given for over payment of recording received by mail. If the over payment is more than $10.00, they will return your documents.

County recording fees are subject to change without notice. We recommend to contact the local recorder's office to verify this information.

Deeds.com has not re-verified this fee information since February 2024. Confirm current charges with the recorder's office before recording.

Document Requirements

Confirm current requirements with the recorder's office before submitting documents.

Paper size	8.5 inches by 11 inches; graphic displays up to 11 inches by 17 inches (statewide, 55 ILCS 5/3-5018.2(c)(5))
Other margins	0.5 in (statewide, 55 ILCS 5/3-5018.2(c)(5))
Ink and paper	Legibly printed in black ink by hand, type, or computer, on white paper of not less than 20-pound weight; signatures and dates may be in contrasting colors if they reproduce clearly (statewide, 55 ILCS 5/3-5018.2(c)(5))
Prepared-by statement required	Yes (statewide, 55 ILCS 5/3-5022)
Grantee address required	Yes (statewide, 55 ILCS 5/3-5026)
Tax statement mailing address required	Yes (statewide, 765 ILCS 5/35c)
Printed names under signatures required	Yes (statewide, 765 ILCS 5/35c)

StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.

StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.

Forms filed along with a transfer

PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of Revenue
At the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45

Submitting documents

Electronic recording	Accepted
eRecording through Deeds.com	Available for this office

eRecordings are accepted from 8:30 a.m. through 3:00 p.m.

Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · Real Estate Records

Deeds.com Resources & Services

Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.

How to Get a Copy of Your Deed

Read Deeds.com's guide to requesting document copies from the recorder's office.

Read the Guide

Deeds.com eRecording

Available through Deeds.com

Use Deeds.com's paid service to submit documents electronically to the recorder's office. Deeds.com service fees are separate from government recording fees and taxes.

Use Deeds.com eRecording