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Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Winnebago County Recorder - County Administration Building
About the Winnebago County Recorder
Land records in Winnebago County are recorded by the County Recorder. The office is held by Lori Gummow.
Direct Search is free with limited index information and no images. Tapestry is pay-as-you-go per search plus $1.00 per printed page; Laredo is a subscription service. Mail-in and email searches: $10.00 (documents less than 20 years old), $29.00 (more than 20 years old), plats $10.00 per search plus $4.00 per page; limit of 5 searches per request. No searches by phone.
Checked October 2026 against official publications. Sources: Recorder's Office - Winnebago County · Records Search - Recorder's Office
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| All documents | $54.00 flat (standard document) |
|---|
Other charges
| Document that does not meet the formatting standards | $12.00 per document when Documents that do not conform to the Standard Document criteria, or with specific reference to 6 or more Property Identification Numbers or 6 or more document numbers ($66.00 total) |
|---|---|
| Copies, per page | $0.50 |
| Certification | $35.00 |
Fee schedule effective January 1, 2025.
StatewideCounties set a predictable fee schedule by ordinance or resolution, with one all-inclusive aggregate fee for each document class (deeds; leases; mortgages, including assignments, extensions, amendments, subordinations and mortgage releases; easements; nonstandard documents; miscellaneous; maps or plats). Fees may not be based on page count or other individual attributes of a document. Statutory minimum aggregate fee for each of these classes: $31 (a minimum $13 county fee plus the $18 Rental Housing Support Program State surcharge). The minimum for maps or plats is $50. A county may adopt an additional fee for a document that references more than 5 tax parcels or document numbers. Certified and non-certified copy fees may not exceed the highest document class recording fee.
Plats: $112.00 ($92.00 recording fee plus $20.00 County Clerk Plat Certification Fee); one full plat copy required at recording, otherwise an additional $4.00 per page. Federal & State Liens: $12.25 (additional names $1.00 each). UCC Financing Statement/Fixture Filing $38.00; Amendment/Assignment/Continuation $38.00; Termination $18.00; UCC search $10.00 per debtor. Local & State Government Agencies, Public Utilities: $18.00. Veteran discharges (DD-214): no charge for recording or certified copies. Document searches: $10.00 (less than 20 years old), $29.00 (more than 20 years old); plat searches $10.00 per plat plus $4.00 per plat page.
Paying the office
| Accepted | Cash, Check, Credit card |
|---|---|
| Card fee | Any service fees will be charged to the customer with notification. |
No bills larger than $50 will be accepted.
Transfer tax
Illinois Real Estate Transfer Tax. 50¢ for each $500 of value or fraction of $500 stated in the declaration required by Section 31-25. The tax is collected when the document is recorded. (statewide, 35 ILCS 200/31-10)
StatewideCounties may add a county real estate transfer tax at the rate of 25 cents for each $500 of value or fraction thereof stated in the declaration required by Section 31-25 of the Property Tax Code (55 ILCS 5/5-1031). The recorder or registrar of titles collects it before recording the deed or trust document. Home rule municipalities may levy their own transfer taxes. The amount of a mortgage remaining outstanding when real estate is transferred subject to it is not included in the basis.
Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-10 Imposition of tax · 55 ILCS 5/5-1031 County real estate transfer tax · Filing Fees Winnebago County Recorder's Office, effective January 1, 2025 · FAQs - Recorder's Office
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8.5 inches by 11 inches; graphic displays up to 11 inches by 17 inches (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
|---|---|
| Other margins | 0.5 in (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Ink and paper | Legibly printed in black ink by hand, type, or computer, on white paper of not less than 20-pound weight; signatures and dates may be in contrasting colors if they reproduce clearly (statewide, 55 ILCS 5/3-5018.2(c)(5)) |
| Return address required | Yes |
| Prepared-by statement required | Yes (statewide, 55 ILCS 5/3-5022) |
| Grantee address required | Yes (statewide, 55 ILCS 5/3-5026) |
| Tax statement mailing address required | Yes (statewide, 765 ILCS 5/35c) |
| Printed names under signatures required | Yes (statewide, 765 ILCS 5/35c) |
StatewideThe first page must contain a blank space measuring at least 3 inches by 5 inches from the upper right corner. Margins may be used only for non-essential notations, such as form numbers, page numbers, and customer notations.
StatewideA document that does not meet the statutory standards (size, ink, paper, margins, blank space, no stapled attachments, 5 or fewer parcels or document numbers referenced) may be recorded in the nonstandard document class if it allows a legible reproduction.
No copies are accepted for recording.
Forms filed along with a transfer
- PTAX-203, Illinois Real Estate Transfer Declaration Statewide Illinois Department of RevenueAt the time a deed, a document transferring a controlling interest in real property, or trust document is presented for recordation, except as provided in Section 31-45
Submitting documents
| Electronic recording | Accepted |
|---|---|
| eRecording through Deeds.com | Available for this office |
E-recordings are processed daily with the last review time at 2:30 p.m.; documents submitted after this time are reviewed on the next business day.
Checked October 2026 against official publications. Sources: 55 ILCS 5/3-5018.2 · 35 ILCS 200/31-25 Transfer declaration · 55 ILCS 5/3-5022 · 55 ILCS 5/3-5026 · 765 ILCS 5/35c · Filing Fees Winnebago County Recorder's Office, effective January 1, 2025 · Forms & Downloads - Recorder's Office · E-Recording - Recorder's Office
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How to Get a Copy of Your Deed
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Deeds.com eRecording
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Recorder Office
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Winnebago County Recorder - County Administration Building
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Supplemental Document Resources
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