Hardin County Recorder Information

About Hardin County Recorder

The County Recorder is responsible for recording and maintaining records related to real property located in Hardin County.

Recording Fees

To record a deed or mortgage, the fee is $7 for the first page and $5 for each additional page.

An auditor transfer fee of $5 may apply to the recording of documents involving multiple sections of townships sections or city blocks.

Documents that do not conform to the standards will be charged an additional $10 recording fee.

Note that recording fees are subject to change. Please verify the information with the local recorder's office.

Document Formatting Requirements

• Documents should consist of one or more individual pages. Pages may be stapled together for presentation for recording, but may not be permanently bound or in a continuous form. Paper should be white, of at least 20 pound weight, and free from watermarks.

• The paper size shall be no wider than 8.5 inches and no longer than 14 inches.

• All pre-printed text in the document should be at least 8 point. All other text that is typed or computer generated should be at least 10 point. This includes but is not limited to the names of all parties to an agreement.

• On the first page, provide a top margin of at least 3 inches. This should be left blank for the recorder. All other margins should be a minimum of ¾ of an inch. Non-essential information such as page numbers or customer notations may be placed in the margins, except for the top margins.

• Each document should be of sufficient legibility to produce a clear reproduction.

• All signatures should be in dark black or blue ink and of sufficient color and clarity to ensure that the signature is readable when the document is reproduced. All names should be typed, printed, or stamped beneath the original signature.

• Embossed or inked stamps shall not cover or otherwise materially interfere with any part of the document.

• Transfer tax is collected on a conveyance of property.

• A person interested in transferring real property, or a broker or salesperson acting on behalf of the person, shall deliver a written disclosure statement to a person interested in being transferred the real property. The disclosure statement must be delivered prior to either making a written offer for the transfer of the real property, or accepting a written offer for the transfer of the real property. The disclosure statement may be filed with the county recorder with the instruments affecting the transfer of real estate.

Each document that is presented for recording shall have the following information on the first page, immediately below the 3-inch top margin:

1. The name, address, and telephone number of the individual who prepared the document.
2. The name of the taxpayer and a complete mailing address for any document or instrument of conveyance.
3. A return mailing address.
4. The title of the document.
5. All grantors names.
6. All grantees names.
7. Any address required by statute.
8. The legal description of the property and parcel identification number

If there is not sufficient space on the first page for this information, submitters should provide the page reference of the document where the information is located. This should be listed on the first page of the document.