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Recorder Offices in Cowley County

Cowley County Register of Deeds
311 East 9th St., Winfield, Kansas 67156
8:30 to 4:30 M-F
Phone: (620) 221-5461
Cowley County Register of Deeds  311 East 9th St., Winfield, Kansas, 67156

 
 
 
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Cowley County Kansas Register of Deeds
Cowley County Recorder Information
The recorder in Cowley County is responsible for recording and maintaining records related to real property situated in the County.
 
Recording Fees
To record the first page of a legal-sized (8.5x14 inches) deed, mortgage, or other instrument of writing, the fee is $8. Each additional page (not to exceed legal size) is $4.

Recording a release or assignment of real estate mortgage is $5 per mortgage and $2 per page.

To certify any instrument of record, the fee is $1.

A notary acknowledgment of a signature is $1.

If names are not plainly printed or typed underneath signatures, the register of deeds will charge and collect an additional $1.
 
Document Formatting Requirements
The recording act in Kansas is a notice statute. A later buyer who pays fair value for the property and does not have notice that there were any other earlier conflicting interests, wins and will have priority over any later recordings.

Easements, warranty deeds, quitclaim deeds, and other instruments pertaining to real property located in Cowley County can be recorded with the Register of Deeds. When a document is presented, it is evaluated for completeness, compliance with Kansas Statutes, and then it is scanned for obvious errors. Next, the fees are assessed and collected. After fees have been paid, the document will be recorded in the proper reception book.

• Documents should be submitted on white paper that is either 8.5x11 inches or 8.5x14 inches. In order to produce a legible copy, a document should be completed in black ink with a font size of at least 10 point. If it is not judged to be of sufficient legibility so as to produce a clear and legible reproduction, the document shall be accompanied by an exact copy of sufficient legibility. It will be recorded contemporaneously with the document and will be counted as additional pages.

• All schedules and exhibits accompanying the instrument should be clearly labeled and identified.

• A conveyance must be duly signed, dated, and acknowledged by the grantor.

• On the first page, include a top margin of at least 3 inches. This is reserved for the recording label. If sufficient space is not provided for the recording label on the first page, an additional page will be added.

• The grantor and grantee must be identified in the conveyance.

• The grantor or other person conveying or receiving real property or other interest in real property shall furnish the last known post office address of the grantee to the register of deeds upon recording the instrument.

• The name and address of the person who prepared the document should be given on the first page.

• A legal description of the real property being conveyed should be provided on the face of the deed. City descriptions include a lot, block, and addition or subdivision name. Boundaries indicated by a metes and bounds description should include section, township, and range. If a previously recorded instrument is referenced, the reference book and page should be included.

• The consideration exchanged for the property should be listed on the first page.

A completed Kansas Real Estate Sales Validation Questionnaire should be submitted with each deed presented for recording. If the document is exempt, this exemption must be clearly stated on the deed. The Validation Questionnaire, along with a list of exemptions, can be found on the Kansas Registers of Deeds website. The grantor or grantee should complete this form.
 
 
E-Recording
We may be able to e-record your deed documents in Cowley County, Click Here for more information.