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Recorder Office
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Crawford County Register of Deeds
About the Crawford County Register of Deeds
Land records in Crawford County are recorded by the Register of Deeds. The office is held by Sandy Casey.
StatewideReal estate sales validation questionnaires are not filed of record; the register of deeds retains them for five years and then destroys them.
Records can be searched online through Laredo or Tapestry back to 1979; the earliest records in the office date to 1869. Military discharges are recorded at no charge to veterans. All records are open except the Kansas Real Estate Validation Questionnaire and military records.
Checked October 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · K.S.A. 79-1437c, Kansas Office of Revisor of Statutes · County Register of Deeds - Crawford County, KS · FAQ's - Crawford County, KS
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| Deeds and other conveyances | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
|---|---|
| Mortgages and deeds of trust | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
| Releases and satisfactions | $20.00 first page, $4.00 each additional page (release or assignment of a mortgage; includes the technology and heritage trust fees on every page) |
| Other standard documents | $21.00 first page, $17.00 each additional page (includes the technology and heritage trust fees on every page) |
Other charges
| Document that does not meet the formatting standards | $1.00 per document when The names of signers or any notary public are not plainly typed or printed under the signatures |
|---|---|
| Certification | $13.00 |
Fee schedule effective July 1, 2014.
StatewideTown plats are recorded at $32 per page. The fee may not exceed $125 for recording single family mortgages on principal residences where the principal debt or obligation secured by the mortgage is $75,000 or less (K.S.A. 28-115(j)). Fees are due and payable before the register of deeds is required to do the work, except for federal tax liens and releases (K.S.A. 28-115(g)). The recording fees shown include two fees charged on every page: the $3 technology fee (K.S.A. 28-115(b)) and the $1 heritage trust fee (K.S.A. 28-115(i)). The statutory fee alone is $17 for the first page and $13 for each additional page; a mortgage release or assignment is $16.
Acknowledgment of signature: $12.50.
Transfer tax
No transfer tax. None is collected when a document is recorded. (statewide)
StatewideThe mortgage registration tax (formerly K.S.A. 79-3101 et seq.), once levied at 0.26 percent of the principal debt or obligation secured by mortgages, was phased out from 2015 and repealed altogether beginning in calendar year 2019.
Checked September 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · Mortgage Registration Tax and Statutory Fees, Kansas Legislative Research Department · Kansas Deed Forms (DeedClaim) · Fee Schedule - Crawford County, KS
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | First page not to exceed legal size, 8 ½" x 14" (statewide, K.S.A. 28-115) |
|---|---|
| First page top margin | 3.5 in |
| Minimum type size | 8 pt |
| Printed names under signatures required | Yes |
Space of 3 1/2" is preferred at the top of the first page for the recording stamp, or it may be left at the bottom of the last page. Otherwise the stamp is placed on the back of the document and an additional page fee applies.
StatewideIf sufficient space is not provided for the necessary recording information and certification, that information is placed on an added sheet counted as a page. A document not of sufficient legibility to produce a clear and legible reproduction must be accompanied by an exact copy, recorded contemporaneously and counted as additional pages, and the register of deeds may reject an illegible document (K.S.A. 28-115(e)).
All documents must be original (no copies). The notary stamp must be legible. A contact name and phone number are requested. Mortgage and oil and gas lease assignments and releases should refer to the original instrument by names, legal description, book and page, and date recorded; assignments should also give the assignee's complete address. When a sales validation questionnaire is not required because of an exception, the exception is typed on the deed, and the name and address of the person or entity responsible for taxes on the property is requested.
Forms filed along with a transfer
- Kansas Real Estate Sales Validation Questionnaire Statewide Kansas Department of Revenue, Division of Property ValuationAccompanies any deed or instrument providing for the transfer of title to real estate or affidavit of equitable interest, unless an exemption under K.S.A. 79-1437e applies and is clearly stated on the document
Submitting documents
| In person | Accepted |
|---|---|
| Electronic recording | Accepted |
| eRecording through Deeds.com | Available for this office |
| How recorded documents come back | Once recorded, the original is returned per the instructions of the person or entity that provided it for recording. |
| Processing time | Most documents are completed and returned within 24 hours unless problems occur during processing. |
E-recording hours are 8:00 A.M. to 3:00 P.M., Monday through Friday.
Checked October 2026 against official publications. Sources: K.S.A. 28-115, Kansas Office of Revisor of Statutes · K.S.A. 79-1437c, Kansas Office of Revisor of Statutes · County Register of Deeds - Crawford County, KS · Basic Recording Requirements - Crawford County, KS · Online Services - Crawford County, KS · FAQ's - Crawford County, KS
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Recorder Office
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Crawford County Register of Deeds
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