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Chippewa County, Minnesota

Recorder Offices


Chippewa County Recorder

Courthouse - 629 North 11th St, Montevideo, Minnesota 56265

8:00am to 4:30pm M-F

Phone: (320) 269-9431


Register of Deeds

You are NOT on the Chippewa County official website, you are on Deeds.com, a private website that is not affiliated with any government agency.

Minnesota - Chippewa County Recorder Information

The County Recorder is the custodian of all records of the county pertaining to property title and transfers. Records include various forms of deeds, mortgage, liens, satisfactions and various other documents presented for recording purposes.

Recording Fees

The recording fee for Abstract and Torrens property is $46, regardless of the number of pages. For each additional document number cited over four, the fee is $10.

A Plat Recording fee of $56 may apply to the document.

A Well Disclosure Certificate is $50.

A Condition of Title/Certified Copy of Certificate of Title is $50.

The tax will be calculated at the rate of .0033 per the amount of consideration, exclusive of the value of any lien or encumbrance remaining at the time of sale. The minimum deed tax due is $1.65.

Consult with the Chippewa County Recorder's office for policies on overpayments and forms of payment. Additionally, check with the Recorder for policies regarding separate checks for state deed tax and recording fees.

Document Formatting Requirements

There are two real estate recording systems in Minnesota: Torrens and Abstract. In Chippewa County, the County Recorder is also the Registrar of Titles under the Torrens System.

* A document consists of one or more individual sheets measuring no larger than 8.5 x 14 inches and no smaller than 8.5 x 11 inches.

* The text should be printed, typewritten, or computer-generated in black ink in a font size of at least 8 point. Do not use highlighting on documents submitted for recording. The highlighted areas often shows up darkened when the document is reproduced.

* When presenting a document for recording, it should be sufficiently legible to reproduce a readable copy using the County Recorder's current method of reproduction.

* Use 20# white paper and, except for on the first page, provide .5 inch margins on the top, bottom, and each side. No additional sheet can be attached or affixed to a page that covers up any information or printed part of the form.

* The first page should contain a blank top margin measuring 3 inches and .5 inch margins for each side and bottom. An administrative page may be attached to the document in order to meet this requirement. The administrative page should contain the document title, document date, and if applicable, the grantor and grantee. It will be deemed part of the document when recorded.

* The right half of the blank space is reserved for recording information and the left half is reserved for tax certification.

* A document title should be prominently displayed at the top of the first page immediately after the 3-inch top margin.

* The document needs to have a proper acknowledgment (notary seal/stamp, signatures, and marital status, when applicable). The grantor must sign the document.

* A date of execution should be clearly indicated.

* The grantor and grantee connected with the property should be named in the conveyance.

* Provide a complete legal description for the real property.

* Include the name and address of the person who drafted the instrument. This can be on the first page or at the conclusion of the instrument.

* Provide reference document numbers when applicable.

* Documents are mailed back to the submitter, unless a self-addressed stamped envelope with a different address is submitted with the document.

If the requirements are not met, the document is returned to the sender for correction.

WELL DISCLOSURE CERTIFICATE

If a Certificate of Real Estate Value is required, a Well Disclosure Certificate is also needed. The Well Disclosure Certificate can be filed online. If there are no wells on the property, the transfer document must contain a statement attesting to this fact, such as: "The seller certifies that the seller does NOT know of any wells on the described real property."

If there are wells on the property, a completed Well Disclosure Certificate must accompany the deed when presented for recording.

If the seller can make the following statement on a transfer document, a Well Disclosure Certificate is not needed: "I am familiar with the property described in this instrument and I certify that the status and the number of wells on the described real property have not changed since the last previously filed Well Disclosure Certificate."

The Well Disclosure Certificate, in addition to more information regarding the form, is available on the Minnesota Department of Health website.

STATE DEED TAX AND CERTIFICATE OF REAL ESTATE VALUE

Instruments requiring deed tax must either state the amount of tax due or if the document is exempt.

The buyer of real property must file a Certificate of Real Estate Value with the county auditor where the property is located if the sale price (or other consideration) is greater than $1,000. This is needed for a warranty deed, contract for deed, quit claim deed, trustee deed, executor deed, or a probate deed.

If one of the following statements appears on the deed, a Certificate of Real Estate Value is not needed: "Total consideration is $500 or less," or "Total consideration is $1,000 or less."

THE NEW eCRV: As of October 2014, transfer deeds require submission of an electronic Certificate of Real Estate Value (CRV).
* Submitters fill in the online eCRV form and receive an eCRV ID number.
* They must reference this eCRV ID number when presenting the deed to the county.
* Counties view eCRV data online, verify, and add additional information. They may also download or upload data as needed.
* Paper copies are no longer accepted.

Payment of the current year's taxes is required when tax parcels are split or land is platted.

RE-RECORDING

When presenting a real property document for re-recording, a statement as to the reason for re-recording needs to be on the new document with new signatures and new acknowledgments of the parties involved. A corrective document is preferred over a re-recording.

A corrective document also needs to include the number of the original document being corrected and a statement that indicates what is being corrected.

If an inconsequential correction is made to a real estate document, use XXX or a solid line to show the error and then write or type the correction. Use initials to identify the person making the correction. White out is not preferred, as it can easily be scraped off.

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