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Real estate deeds that transfer property in Minnesota can be recorded to provide constructive notice of the transfer. In most cases deed documents are recorded in the county where the property is located.
For most transfer documents, an Certificate of Real Estate Value is required, as long as the value of the property exceeds $1,000. This form must now be submitted electronically to the Minnesota Department of Revenue. Any documents submitted with a paper CRV will be rejected and will be required to be resubmitted with an E-CRV.
How does eCRV work?
- Submitters fill in the online eCRV form.
- Submitters receive an eCRV ID number on submission.
- Submitters reference this eCRV ID number when presenting the deed to the county.
- Counties view eCRV data online, verify, and add additional information.
- Counties may download eCRV data as XML files to their local systems.
- Counties may upload data from their local systems into the eCRV system.
To submit the e-CRV, visit this url: https://www.revenue.state.mn.us/electronic-certificate-real-estate-value-ecrv
Reasons for Returned Documents
1- Notary acknowledgment is not complete
2 - Well information is missing
3 - The draftsman statement is missing
4 - The legal description is not consistent or is questionable when compared to the records
5 - The recording fee included is incorrect
6 - Delinquent real estate taxes are due
7 - Certificate of Real Estate Value is not complete or missing or on paper
8 - Incorrect deed tax
9 - Incorrect Mortgage Registration Tax
10 - Name and address of where to mail future tax statements is missing
Recording Checklist All Documents
- Document dated
- Document signed with original signatures
- Acknowledgment needs: Date, legible notary seal, notary signature, notary commission expire date, names and marital status of signatures being acknowledged, if corporate acknowledgment business name who signs and their title
- Legal descriptions
- Exhibits are attached
- Drafted by information, include name and address
- Filing fees
- White out is unacceptable on any legal documents (Transfer Deeds, Quit Claim Deed, Warranty Deed, Grant Deed, Etc.)
- State Deed Tax included
- Number of completed electronic Certificate of Real Estate Value
- Send tax statements to: include name and address
- Are there delinquent taxes due
- If split in tax parcel - all current taxes must be paid
- If applicable, statement regarding "Total consideration for this transfer is $500 or less"
- Completed Well Certificate and $50 fee or one of the statements that apply: "The Seller certifies that the seller does not know of any wells on the described property," or "I am familiar with the property described in this instrument and I certify that the status and
number of wells on the described real property have not changed since the last previously
filed well disclosure certificate"
- Correction documents need to have new signatures and new acknowledgment along with a correction statement
- Mortgage Registration Tax included
- Warranty Deed completing a Contract for Deed must have a well statement signed by the buyers or a Well Certificate with the $50 fee