Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Clay County Recorder of Deeds
About the Clay County Recorder of Deeds
Land records in Clay County are recorded by the Recorder of Deeds. The office is held by Sandra Brock.
Online search is subscription-based; searching and viewing images is free, but document copies must be purchased. Registration is required. Real estate images are available from January 1, 1967. A Notification Service alerts registered users when a matching document is recorded. A public terminal is available in the office.
Checked October 2026 against official publications. Sources: RSMo Section 59.310 · Staff Directory • County Recorder of Deeds · Online Search Access/Notifications/Privacy Policy | Clay County, MO
Recording Fees
These government fees are separate from any Deeds.com service fees. Confirm current charges with the recorder's office.
| All documents | $26.00 first page, $3.00 each additional page (includes the fees every recorder adds to each instrument) |
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Other charges
| Document that does not meet the formatting standards | $25.00 per document when Non-standard documents do not meet the requirements for a standard document. |
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| Certification | $1.00 |
Fee schedule effective August 28, 2026.
StatewideFor a document which releases or assigns more than one item: five dollars for each item beyond one released or assigned in addition to any other charges which may apply. For copying or reproducing any recorded instrument, except surveys and plats: a fee not to exceed two dollars for the first page and one dollar for each page thereafter. For recording a plat or survey of a subdivision, outlets or condominiums: twenty-five dollars for each sheet of drawings or calculations based on a size not to exceed twenty-four inches in width by eighteen inches in height. In a city not within a county (St. Louis City), recorder's fees are set by RSMo 59.313. The $26 first page is the $5 recording fee (RSMo 59.310) plus fees every recorder adds to each instrument: the $6 user fee (59.319.1, $4 before August 28, 2026), the $3 Missouri housing trust fee (59.319.2), $5 under 59.800, and $7 for the county employees retirement fund (50.1190; $6 in counties under 59.321). Additional pages are $3.
Plat (24" x 36"): $71.00. Plat (18" x 24"): $46.00. Federal Tax Lien: $9.00. Federal Tax Lien Discharge: $7.50. State Tax Lien: $3.00. State Tax Lien Discharge: $1.50. Military Discharges: no charge. Copies: first page of document $2.00, each additional page $1.00, each plat page $5.00.
Paying the office
| Accepted | Cash, Check, Credit card |
|---|---|
| Card fee | For credit cards, there is a transaction fee charged by the processor. |
Checked October 2026 against official publications. Sources: RSMo Section 59.310 · Recorder of Deeds | Clay County, MO · Document Standards | Clay County, MO · Fee Schedule | Clay County, MO
Document Requirements
Confirm current requirements with the recorder's office before submitting documents.
| Paper size | 8 1/2 x 11" |
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| First page top margin | 3 in (statewide, RSMo 59.310.1(6); 59.313.1(6)) |
| Other margins | 0.75 in (statewide, RSMo 59.310.1(6); 59.313.1(6)) |
| Minimum type size | 8 pt (statewide, RSMo 59.310.1(2); 59.313.1(2)) |
| Ink and paper | Black or dark ink; white or light-colored paper of not less than twenty-pound weight without watermarks or other visible inclusions, except for plats and surveys, which may be on materials such as Mylar or velum. (statewide, RSMo 59.310.1(4); 59.313.1(4)) |
| Single sided pages required | Yes |
| Grantee address required | Yes (statewide, RSMo 59.330.2) |
| Printed names under signatures required | Yes (statewide, RSMo 59.310.1(5); 59.313.1(5)) |
| Cover sheet | Optional |
StatewideNonessential information such as form numbers, page numbers or customer notations may be placed in the margin. A document may be recorded if a minor portion of a seal or incidental writing extends beyond the margins.
StatewideEvery document presented for recording, except plats and surveys, shall have on the first page below the three-inch margin: the title of the document; the date of the document; all grantors' names and marital status; all grantees' names; any statutory addresses; the legal description of the property; and reference book and pages for statutory requirements, if applicable. Documents shall not be permanently bound nor in a continuous form. Deeds, mortgages, deeds of trust and similar instruments must contain a legal description of the lands affected. Exempt from format requirements: documents signed prior to January 1, 2002; military separation papers; documents executed outside the United States; certified copies; documents where an original party is deceased or incapacitated; and judgments formatted to meet court requirements.
Documents may be stapled for presentation. Legal description must be the full legal description, not taken from tax bills. Also exempt from the standardization requirements: fixture filings on the National Approved U.C.C Forms, tax liens, and Home School Letter. An exempt or non-standard document cover page is added at no additional charge. A document presented for re-recording must have a new first page or cover sheet with the top 3" margin and required first-page designations. Rejected documents are returned with the reason for rejection.
Submitting documents
| In person | Accepted |
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Checked October 2026 against official publications. Sources: RSMo Section 59.310 · RSMo Section 59.330 · Staff Directory • County Recorder of Deeds · Document Standards | Clay County, MO
Deeds.com Resources & Services
Using Deeds.com is optional. Contact the recorder's office directly for its services and submission options.
How to Get a Copy of Your Deed
Read Deeds.com's guide to requesting document copies from the recorder's office.
Deeds.com eRecording
Not available through Deeds.com
Deeds.com does not currently offer eRecording in Clay County. Contact the recorder's office about its submission options.
Recorder Office
Contact the recorder's office directly for its records, copies, and recording requirements.
Clay County Recorder of Deeds
Deeds.com Forms
Blank legal forms sold by Deeds.com, not by the recorder's office.
Supplemental Document Resources
Recording-related forms and instructions for reference. Confirm which documents apply with the recorder's office.
Deeds.com Customer Care
For help with Deeds.com products, services, or your account. This does not contact the recorder's office.
Contact Deeds.com