Find everything you need to record real estate documents in Otero County, New Mexico.
Recorder Office
Otero County Clerk
1104 N White Sands Blvd, Ste C, Alamogordo, New Mexico 88310
7:30 to 6:00 M-F
(575) 437-4942
About the Otero County Recorder's Office
The County Clerk is responsible for recording and maintaining records related to real property situated in Otero County.
Recording Fees
RECORDING FEE PER DOCUMENT
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification $2.00 per document
Images emailed/faxed: $1.00
Recording fees are due at the time of recording.
To record 1-10 indexed entries, the fee is $25.
Each additional block of 10 indexed entries is $25.
DETERMINATION OF RECORDING ENTRIES
The County Clerk's Office will review the grantor/grantee's and legal description of each document and determine how many entries will be required for indexing. Every name indexed counts as one entry.
For example:
GRANTOR/GRANTEE: EVERY NAME INDEXED COUNTS AS 1 ENTRY
Ben White, an unmarried man =1
John Smith and Sue Smith (no vesting) = 2
Ben White and Ellen White, husband and wife = 2
John Smith and Sally Taylor, husband and wife = 2
John Smith and Mary Smith Revocable Trust = 1
John Smith and Mary Jones Revocable Trust = 2
Ellen White, aka Ellen Smith = 2
Ellen Ferguson-Smith = 1
Ellen White, Individually and Attorney in fact for Ben White =2
LEGAL DESCRIPTION: EVERY SEPARATE DESCRIPTION COUNTS AS 1 ENTRY
Lot, Subdivision = 1
Lot 1 & Lot 2, Subdivision = 2
Lot 1, Apt. A, Subdivision = 1
Unit A of XYZ Condos, located on Lot 1, Subdivision = 2
Lot 1 and a portion of Lot 2, Subdivision = 2
Copy Fee $1.00 per page
Certification $2.00 per document
Images emailed/faxed: $1.00
Recording fees are due at the time of recording.
Document Requirements
* Original documents should be submitted for recording.
* The document must be signed by all pertinent parties and must also be notarized. The notary information must be completed. A signature, date, seal, and expiration date are required.
* Paper should be white, at least 8.5 x 11 inches, and no larger than 8.5 x 14 inches.
* On the first page, a 1 x 4 blank space should be provided in the upper right corner. This is reserved for the recording label. If sufficient space for the recording label is not provided, an additional page will be added. This will result in extra fees.
* Black ink with a font size of at least 10 point is required.
* The real property must be identified with a grantor and grantee. A name and mailing address for the grantee should be provided.
* All deeds submitted for recording must have the grantor's signature.
* The marital status of male grantors should be given on documents of conveyance.
* Although a street address is required, it is not an adequate legal description. A complete legal description is required for all transfers of property. If a previously recorded document contains the legal description, this can be referred to in the legal description.
Every name indexed counts as one entry in the indexes. For example, Ben White, an unmarried man would be one entry. Ellen White, individually and attorney-in-fact for Ben White would be two entries.
All lots within the same block in a legal description are one entry.
Lots and tracts that are not inclusive of a block in a legal description are indexed as one entry.
* The document must be signed by all pertinent parties and must also be notarized. The notary information must be completed. A signature, date, seal, and expiration date are required.
* Paper should be white, at least 8.5 x 11 inches, and no larger than 8.5 x 14 inches.
* On the first page, a 1 x 4 blank space should be provided in the upper right corner. This is reserved for the recording label. If sufficient space for the recording label is not provided, an additional page will be added. This will result in extra fees.
* Black ink with a font size of at least 10 point is required.
* The real property must be identified with a grantor and grantee. A name and mailing address for the grantee should be provided.
* All deeds submitted for recording must have the grantor's signature.
* The marital status of male grantors should be given on documents of conveyance.
* Although a street address is required, it is not an adequate legal description. A complete legal description is required for all transfers of property. If a previously recorded document contains the legal description, this can be referred to in the legal description.
Every name indexed counts as one entry in the indexes. For example, Ben White, an unmarried man would be one entry. Ellen White, individually and attorney-in-fact for Ben White would be two entries.
All lots within the same block in a legal description are one entry.
Lots and tracts that are not inclusive of a block in a legal description are indexed as one entry.
Services & Resources
Get a Copy of Your Deed
Need an official copy? Learn how to request documents from the recorder's office.
Recorder Office
Otero County Clerk
1104 N White Sands Blvd, Ste C, Alamogordo, New Mexico 88310
7:30 to 6:00 M-F
(575) 437-4942
Available Forms
Quitclaim Deed
Gift Deed
Warranty Deed
Special Warranty Deed
Grant Deed
Correction Deed
Easement Deed
Termination of Easement
Mortgage Secured by Promissory Note
Assignment of Mortgage
Release of Mortgage
Deed of Trust and Promissory Note
Assignment of Deed of Trust
Release of Deed of Trust
Contract for Deed
Personal Representative Deed
Transfer on Death Deed
Transfer on Death Revocation
Affidavit of Facts as to Death
Notice of Administration
Affidavit of Deceased Joint Tenant
Transfer of Homestead Affidavit
Mineral Deed
Mineral Deed with Quitclaim Covenants
Notice of Lis Pendens
Release of Lis Pendens
Disclaimer of Interest
Certificate of Trust
Additional Documents
Real Property Transfer Tax Declaration Affidavit
Otero County Document
Certification of Trust Form
Otero County Document
Certificate of Acknowlegment - Individual
Otero County Document
Otero County Head of Household Exemption Application
Otero County Document
Certificate of Acknowlegment - Representative
Otero County Document
Jurat
Otero County Document
Real Property Transfer Tax Declaration Affidavit
New Mexico Document
Certification of Trust
New Mexico Document
Certificate of Acknowledgment - Individual
New Mexico Document
Certificate of Acknowledgment - Representative
New Mexico Document
Jurat
New Mexico Document